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Administration Full Time Jobs in Delaware (NOW HIRING)

Harmony Senior Services

Med Tech | Full-Time

Dover, DE · On-site

Assists with the administration of prescribed medications within the established scope of practice ... Must be able to remain calm and competent during emergencies Why Harmony? * 401k + Fulltime ...

Pacs

KMA- FULL time

New Castle, DE · On-site

$22 - $25/hr

KMA- Full Time Pay Range- $22.00-$25.00 General Purpose The primary purpose of your job position is ... The administration of medications shall be in accordance with established nursing standards, the ...

Hirekeyz Inc

Mainframe IMS and CICS

Wilmington, DE · On-site

$47.50 - $61.25/hr

W-2/Full Time Required Skills: * Programming Languages: Strong proficiency in COBOL * Mainframe ... System Administration: Basic understanding of mainframe system administration tasks like data set ...

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All JobsAdministration JobsAdministration Full Time JobsAdministration Full Time Jobs in Delaware

Administration Full Time information

What is the difference between Administration Full Time vs Office Assistant?

AspectAdministration Full TimeOffice Assistant
CredentialsHigh school diploma or equivalent; administrative certificationsHigh school diploma or equivalent
Work EnvironmentOffice settings, administrative departmentsFront desk, reception, general office areas
Employer & Industry UsageBusinesses, government agencies, nonprofitsVarious industries, small to large companies
Common Search & ComparisonAdministrative roles, full-time office jobsClerical support, entry-level office work

Administration Full Time roles typically involve managing office operations, coordinating schedules, and handling administrative tasks on a full-time basis. Office Assistants support daily office functions, often in a more entry-level capacity. While both roles work in office environments and may require similar credentials, Administration Full Time positions usually entail more responsibilities and higher-level duties.

What are the most commonly searched types of Administration jobs in Delaware?

The most popular types of Administration jobs in Delaware are:

What cities in Delaware are hiring for Administration Full Time jobs?

Cities in Delaware with the most Administration Full Time job openings:

Administration Full Time jobs near you
Infographic showing various Administration Full Time job openings in Delaware as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 12% Part Time, and 3% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Administrative Specialist, Office of the Provost

University of Delaware

Newark, DE

$45K - $61K/yr

Full-time

Re-posted 8 days ago

University Of Delaware rating

5.7

Company rating: 5.7 out of 10

Based on 21 frontline employees who took The Breakroom Quiz

586th of 622 rated colleges and universities

Job description

Administrative Specialist, Office of the Provost

Apply now Job no: 503035
College / VP Area: Office of the Provost
Work type: Staff
Location: Newark, DE
Categories: Administrative Support, Full Time

Pay Grade: 29E

Context of Job:

Under the limited supervision of the Senior Business Administrator, the Administrative Specialist using initiative, judgment, and discretion, assists with managing the administrative, academic, and fiscal affairs of the Honors College and Undergraduate Education Programs [University Studies program (UST), the Academic Coaching and Tutoring Center (ACT), the First Year Experience initiative (FYE), UD Scholars, the Undergraduate Research Program (UGRP), and the Office of National Fellowship (ONF)] (UEP). The Administrative Specialist is proactive, customer-service driven, demonstrates exceptional attention to detail, and utilizes effective organizational skills to meet concurrent deadlines. Responsibilities include managing student awards processes, grant management and reporting, executing academic course schedules, budget reporting, correspondence, and providing HR assistance.
Ensures compliance with internal and external administrative policies and procedures, as well as prioritizes and resolves administrative issues. A high level of independent judgment, initiative, and problem-solving skills, and the ability to demonstrate a high degree of confidentiality and discretion are required.
 
 
Major Responsibilities
  • Assist with all aspects of the daily administrative operations of Honors and UEP, ensuring compliance with university, state, and federal policies, laws, and regulations.
  • Provide guidance/support to Senior Business Administrator on university policy and administrative matters.
  • Develops, maintains, and enhances office management systems; implements new administrative strategies and procedures to optimize efficiency; develop and/or initiate new office forms and procedures.
  • Serve as the back-up/additional HR Liaison for UEP and the Honors College, especially during peak times and position vacancies. Responsibilities include posting and managing positions in TalentLink, processing new hires and all related onboarding forms and web forms, processing supplemental pay forms, UD Workforce, and implementing and monitoring unit compliance with administrative and related policies.
  • Provide assistance to new hires; assist with individual I9 appointments and appropriate web forms (JEDs) for any hires or employee changes for the Honors College and UEP.
  • Recruit, train, and supervise work-study students.
  • Assist with the registration of all incoming Honors first-year students into the UDExchange system.
  • Manage course scheduling for FYE, summer research credits, academic year senior thesis credits, and other Honors or UEP courses/programs, currently via CLSS; provide information to Registrar's Office and initiates requests for rooms for special sections and class meetings.
  • Prepare high-level correspondence on behalf of the Honors college, and UEP, frequently managing sensitive and confidential information on behalf of the Dean and Senior Business Administrator.
  • Develop and implement streamlined processes for enrichment awards and faculty add-on payments for the Honors College.
  • Assist McNair Director with McNair Scholars Program expenditures and grant management and compliance, including Effort reporting.
  • Create, organize, and manage department data using Excel; generate summaries, tables, and reports to support department planning and decision making.
  • Create, design and maintain multiple complex databases and forms for student employees, faculty, credit-card maintenance, hiring data, payroll, etc. Generate reports as needed for the Senior Business Administrator.
  • Manage all procurement operations, including service contracts, affiliation agreements, purchase orders, non-PO payments (e.g. honoraria, awards, participant incentives), and software/technology requests. Serves as contract Manager in Contracts+.
  • Serve as department specialist for UDX and Concur systems. Oversee all aspects of administration for both platforms and provide support and training for faculty, staff, and students.
  • Lead Honors and UEP Concur purchasing activities, including policy compliance, training material development, in-person training/assistance for faculty, staff, and students, and oversight of procurement and travel expenses. Exercise independent judgment to ensure adherence to university policy, collaborating with Procurement Services as needed.
  • Work closely with the UEP and Honors Directors and Coordinators to provide information necessary before award decisions can be made.
  • Develop and maintain donor database and prepare donor thank you letters on a regular basis.
  • Perform other job-related duties as assigned.
 
Qualifications
  • Bachelor's Degree with three years of relevant experience or an equivalent combination of education and experience.
  • Knowledge of the principles and practices of office management and university programs, systems, policies, and procedures.
  • Ability to grasp, retain, and disseminate an extensive and varied body of information.
  • Ability to work independently, take initiative, handle multiple assignments, meet deadlines, and make decisions and judgments consistent with the position level.
  • Effective oral and written communication skills with the ability to communicate and interact well with people of all ages and diverse backgrounds.
  • Ability to handle sensitive information with discretion and maintain confidentiality.
  • Ability to establish and maintain effective working relationships.
  • Accounting and financial analysis experience preferred. Operational knowledge of HR and Financial PeopleSoft Systems as well as familiarity with UDSIS preferred.
  • Knowledge of Concur, UDExchange, and other UD systems preferred.
  • Effective time management and organizational skills with a strong attention to detail.
  • Excellent computer skills. Ability to apply basic and advanced tools in word processing, spreadsheet, and database applications. Ability to learn new programs and systems quickly. Extensive experience with Microsoft Office is preferred, especially Excel.
  • Ability to supervise and provide guidance to student workers.

Notice of Non-Discrimination and Equal Opportunity
The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VI and VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

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