Administration Coordinator Jobs in Boca Raton, FL

Wartsila is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we - Wärtsilians - put our hearts and minds into turning Wartsila's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of.
We want to transition the world towards a decarbonized and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent - want to join the ride?
We are now looking for a Field Service Engineer - (Energy) in the US to join our team working for a better future.
Technical Workforce Coordinator
Wärtsilä North America is looking for a Technical Workforce Coordinator to join our dynamic and growing operations team supporting our technical workforce development: onboarding, technical talent programs, and employee engagement initiatives across the Energy Business.
What will you be doing
As a Technical Workforce Coordinator, you will provide coordination and administrative support for activities that help prepare, onboard, and engage our frontline technical workforce across the Energy Business. The role supports Field Service, Agreement Management, and other operational teams by helping organize induction weeks, technical orientation activities, field workforce events, career fair logistics, trainee and early career activities, and related operational workforce initiatives.
You will help ensure these activities are planned, scheduled, and delivered smoothly by coordinating logistics, facilities, materials, communications, vendors, travel needs, participant information, and follow-up actions. You will work closely with operations leaders, technical subject matter experts, field employees, vendors, HR, and Talent Acquisition to keep activities organized and on track, while supporting a practical and consistent experience for employees joining or engaging with the technical frontline workforce.
As a Technical Workforce Coordinator, you will focus on these responsibilities:
Workforce Orientation and Induction

• Coordinate and assist in the Technical Workforce Induction Weeks for new employees to include coordinating presenters, instructors, logistical details, and vendors.
• Maintain and continuously improve training materials, documentation, and onboarding resources.
• Support adjustments to training sessions based on participant needs and feedback.

• Serve as the primary point of contact for all subject matter experts and stakeholders.
• Coordinate operational and logistical aspects of Induction Weeks.
• Coordinate schedules, facilities, materials, participant communications, and program readiness.
• Ensure all deliverables are completed on schedule and to a high standard.

• Collect participant feedback following orientation and induction weeks.
• Conduct debrief sessions with stakeholders following each cohort session.
• Identify opportunities to improve the participant experience and overall effectiveness.
• Assist, track, and communicate metrics and lessons learned.

Budget Management

• Support budget tracking and program-related expenditures.
• Ensure timely expense report submission from participants and serve as a point of contact to educate and resolve expense reporting issues with employees.
• Submit timely payment of vendor invoices.
• Establish new vendors in the Indirect Procurement system.

Career Fair Coordination

• Support the Region North Operations team career fairs, recruiting events, and workforce development activities, by coordinating event registrations, logistics, materials, communications, and scheduling.
• Support initiatives that increase awareness of our frontline career opportunities.

Workforce Development Coordination

• Support with planning and execution of technical workforce development programs for Field Service and Agreement Management.
• Coordinate Early Career program logistics and participant engagement activities.
• Support tracking of participant engagement and support retention initiatives.
• Support continuous improvement of program effectiveness and participant experience.

FS Engineer Team Meetings

• Support planning and delivery of field service engineer in-person meetings.
• Support with the event logistics, travel, accommodations, meeting facilities, materials, and communications.

To be successful in this role, we expect you to have:
Education and Experience
Associate's or Bachelor's degree in Business Administration, Education, Organizational Development, or a related field preferred.
Minimum three (3) years of experience in program coordination, project management, workforce development, training administration, onboarding, event management, or related experience in lieu of education.
Additional Skills

• Highly effective relationship-building and collaboration skills.
• Strong program coordination and organizational skills.
• Budget management experience.
• Excellent stakeholder management and communication skills.
• Strong attention to detail and ability to manage multiple priorities.
• Experience managing multiple program calendars and schedules.
• Logistics coordination and planning experience.
• Project management experience.
• Ability to work independently.
• Proficiency with Microsoft Office applications and collaboration tools.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office Environment
• Training and Event Venues
• Travel
• Works Independently and Collaboratively
• Frequent Interaction with Employees, Managers, Vendors, and External Partners
• Fast-paced, Deadline-driven Environment
• Simultaneous Management of Multiple Projects and Programs

Last application date: 07/09/2026
At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.
Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.
This is Wärtsilä
Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.
Candidates for regular U.S and Puerto Rico positions must be a U.S. citizen, national, or an alien admitted as permanent resident, refugee, asylee with valid work permit or temporary resident under 8 U.S.C. 1160(a) or 1255a(1). Individuals with temporary visas such as E, F-1, H-1, H1B, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
Travel Requirements: This position requires a 70% travel commitment, encompassing both domestic and international, including onshore and offshore locations. The role demands adaptability to varying travel demands, with an expectation of extended periods away from the primary work location. Prospective candidates should be prepared to fulfill these travel obligations as an integral aspect of the position's responsibilities.
Individuals hired for positions that require on-site customer interactions and/or in-person travel may be required to be fully vaccinated against COVID-19 or other country-specific vaccinations, unless otherwise prohibited by law.
Wärtsilä North America values our employees. We offer a competitive salary and comprehensive benefits package. Wärtsilä North America is an EOE/AA employer.
At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.
Effective January 2025, Wartsila companies in the USA have implemented a new hybrid work model. Most employees who live within 40 miles of an office will work 2 days per week in office. This model will provide our employees the flexibility of working from home, while also providing the benefits of in-person collaboration twice a week. We will be happy to provide more information during your interview process.