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Administration Associate Jobs in Belgrade, MT (NOW HIRING)

The 20

System Administrator

Bozeman, MT · On-site

Associate or Bachelor's degree in Computer Science, Information Technology, System Administration, or a closely related field, or equivalent experience required * 4-6 years of IT administration ...

The 20

System Administrator

Bozeman, MT · On-site

Associate or Bachelor's degree in Computer Science, Information Technology, System Administration, or a closely related field, or equivalent experience required * 4-6 years of IT administration ...

The 20 MSP

System Administrator

Bozeman, MT · On-site

$65 - $95/hr

Associate or Bachelor's degree in Computer Science, Information Technology, System Administration, or a closely related field, or equivalent experience required * 4-6 years of IT administration ...

New

Condon-Johnson & Associates

Project Manager

Bozeman, MT · On-site

$85K - $125K/yr

ABOUT CONDON-JOHNSON & ASSOCIATES Condon-Johnson & Associates is an innovative geotechnical ... Responsible for all project administration for their team * Review project proposals or plans to ...

Condon-Johnson & Associates

Project Manager

Bozeman, MT · On-site

$90 - $140/hr

Condon-Johnson & Associates is an innovative geotechnical construction contractor recognized for ... Responsible for all project administration for their team * Review project proposals or plans to ...

Crash Champions

Associate Service Advisor

Bozeman, MT

$15 - $21.60/hr

Finalizing total loss administration. * Providing personal, trusted service by reviewing the comprehensive repair process with customers. * This is achieved by: * Greeting customers by phone or in ...

Crash Champions

Associate Service Advisor

Bozeman, MT · On-site

$15 - $21.60/hr

Finalizing total loss administration. * Providing personal, trusted service by reviewing the comprehensive repair process with customers. * This is achieved by: * Greeting customers by phone or in ...

Crash Champions

Associate Service Advisor

Bozeman, MT

$21.60/hr

Finalizing total loss administration. * Providing personal, trusted service by reviewing the comprehensive repair process with customers. * This is achieved by: * Greeting customers by phone or in ...

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All JobsAdministration Associate JobsAdministration Associate Jobs in Belgrade, MT

Administration Associate information

See Belgrade, MT salary details

$14

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How much do administration associate jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for administration associate in Belgrade, MT is $21.71, according to ZipRecruiter salary data. Most workers in this role earn between $17.98 and $22.36 per hour, depending on experience, location, and employer.

What is an administration associate?

Administration Associates are professionals who provide vital support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities often include organizing files, scheduling appointments, managing correspondence, and assisting with office operations to ensure smooth workflow. They also frequently help with data entry, record keeping, and coordinating meetings or events. Administration Associates play a key role in maintaining the efficiency and organization of a workplace.

What are the key skills and qualifications needed to thrive as an administration associate?

To thrive as an Administration Associate, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help an Administration Associate excel in supporting teams and managing multiple tasks. These skills ensure smooth office operations, effective coordination, and reliable administrative support in a busy work environment.

What are some common challenges administration associates face when supporting multiple departments, and how can they manage competing priorities effectively?

Administration Associates often support several departments simultaneously, which can lead to conflicting deadlines and shifting priorities. To manage these challenges, it's important to develop strong organizational and communication skills, prioritize tasks based on urgency and impact, and proactively clarify expectations with supervisors and team members. Utilizing tools like shared calendars, task management software, and regular check-ins can help ensure that all responsibilities are addressed efficiently. Seeking feedback and being adaptable also contribute to maintaining a smooth workflow in a dynamic office environment.

What is the difference between Administration Associate vs Administrative Assistant?

AspectAdministration AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, and government sectorsCommon in corporate, healthcare, and nonprofit sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

While both roles support administrative functions, an Administration Associate often has a broader scope, including data management and project support, whereas an Administrative Assistant typically focuses on clerical and scheduling tasks. Both positions are vital in office operations and share similar credentials and work environments.

What are the most commonly searched types of Administration jobs in Belgrade, MT?

The most popular types of Administration jobs in Belgrade, MT are:

What cities near Belgrade, MT are hiring for Administration Associate jobs?

Cities near Belgrade, MT with the most Administration Associate job openings:

Administration Associate jobs near you
Infographic showing various Administration Associate job openings in Belgrade, MT as of August 2026, with employment types broken down into 1% As Needed, 66% Full Time, 27% Part Time, 5% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $45,155 per year, or $21.7 per hour.

Administrative Associate IV

Montana State University

Bozeman, MT • On-site

$25.04/hr

Full-time

Re-posted 19 days ago

Montana State University rating

7.1

Company rating: 7.1 out of 10

Based on 30 frontline employees who took The Breakroom Quiz

414th of 628 rated colleges and universities

Job description

Position Details
Position Information
Announcement Number
STAFF - VA - 27062
For questions regarding this position, please contact:
Aritra Roy Choudhury
aritra.roychoudhury@montana.edu
406-994-6110
Classification Title
Admin Assoc IV
Working Title
Administrative Associate IV
Brief Position Overview
We are seeking a highly organized, detail-oriented, and customer-focused Administrative Associate IV to support the financial and administrative operations of the Montana Seed Potato Certification Program, Montana Potato Improvement Association (MPIA), and the MSU Potato Laboratory. This position serves as the primary administrative and financial support for the program by coordinating accounting and bookkeeping activities, grower billing, financial reporting, grant monitoring, payroll tracking, meeting and travel coordination, records management, and personnel support. The successful candidate will work closely with the Director, Administrative/Program Manager, growers, board members, Extension personnel, and Fiscal Shared Services to ensure efficient daily operations while maintaining accurate financial records and providing outstanding customer service.
Position Number
4M1703
Department
Plant Sciences
Division
College of Agriculture/MAES
Appointment Type
Classified
Contract Term
Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA
Non-Exempt
Union Affiliation
FOCUS-MFPE
FTE
1.0
Benefits Eligible
Eligible
Salary
$25.04 per hour, commensurate with experience, education, and qualifications
Contract Type
Classified Salary
If other, please specify
Recruitment Type
Open
Position Details
General Statement
The Montana Seed Potato Certification Program (Potato Lab) is responsible for maintenance of disease-free planting stock and performing all crop evaluations in support of certifying seed potatoes in Montana.
Duties and Responsibilities
Financial Administration & Accounting
  • Maintain financial records for the Potato Laboratory and Montana Potato Improvement Association using Sage Accounting and MSU Banner.
  • Process and reconcile invoices, procurement card transactions, check payments, deposits, Chrome River expense reports, and other financial transactions.
  • Perform monthly reconciliations between Sage Accounting and Banner to ensure accurate financial records.
  • Allocate expenditures among program areas including certification, laboratory testing, tissue culture, inspections, and research activities.
  • Track program costs and prepare grower invoices for laboratory and certification services.
  • Assist with payroll corrections and other fiscal transactions in coordination with Fiscal Shared Services.
  • Collaborate with the Administrative/Program Manager to ensure proper coding and processing of financial documents.

Budgeting, Financial Reporting & Grant Administration
  • Monitor operating budgets, grant expenditures, and project balances throughout the fiscal year.
  • Prepare monthly, quarterly, and annual financial reports using Sage Accounting and Microsoft Excel.
  • Assist the Director in developing annual operating and certification program budgets.
  • Prepare financial summaries and supporting documentation for Board of Directors meetings, annual grower meetings, and other leadership presentations.
  • Monitor grant spending timelines and assist in ensuring expenditures are completed within funding periods.

Grower Billing & Program Support
  • Coordinate seasonal billing activities for certification, diagnostic testing, tissue culture, registrations, planter rentals, and other program services.
  • Maintain grower financial records and assist with determining service charges.
  • Prepare grower registration reports and maintain certification program databases.
  • Support grower communications related to invoicing, registrations, and program services.

Administrative Operations & Records Management
  • Organize and maintain financial, personnel, and program records in accordance with university and organizational policies.
  • Maintain grower files, registration records, invoices, receipts, and other documentation to support audits and reporting requirements.
  • Process deposits and assist with routine office operations as needed.
  • Serve as an administrative resource for growers, vendors, board members, and university personnel.

Personnel, Payroll & Human Resources Support
  • Review weekly employee time submissions and verify payroll reports for accuracy.
  • Maintain payroll tracking spreadsheets and allocate employee labor across projects for cost recovery and billing.
  • Prepare Electronic Personnel Action Forms (EPAFs) for appointments and index changes.
  • Assist with recruiting, hiring, onboarding, and personnel documentation for temporary and seasonal employees.
  • Maintain awareness of employee appointments, funding distributions, and personnel records.

Meeting, Event & Travel Coordination
  • Coordinate logistics for quarterly Montana Potato Improvement Association Board meetings and annual grower meetings, including meeting facilities, lodging, catering, and meeting materials.
  • Arrange travel for the Director and other program personnel, including airfare, lodging, transportation, and travel documentation.
  • Assist with scheduling meetings, workshops, trainings, and other program events.

Collaboration & Customer Service
  • Work collaboratively with the Director, Assistant Manager, Fiscal Shared Services, Extension Office staff, growers, board members, and other university personnel.
  • Provide professional, courteous, and responsive customer service while maintaining confidentiality of financial and personnel information.
  • Exercise independent judgment, initiative, and attention to detail while managing multiple priorities in a fast-paced environment.

Required Qualifications - Experience, Education, Knowledge & Skills
  1. Associate's or Bachelor's degree in Business Administration, Accounting, Finance, Office Administration, or a closely related field.
  2. Demonstrated experience processing financial transactions, reconciling accounts, and maintaining accurate financial records using accounting or enterprise financial systems.
  3. Experience using Microsoft Office applications, particularly Excel, Word, and Outlook, to prepare reports, manage data, and maintain records.
  4. Experience providing administrative support in a professional office environment, including maintaining confidential records and coordinating multiple priorities.
  5. Experience communicating effectively with internal and external customers while providing professional customer service.

Preferred Qualifications - Experience, Education, Knowledge & Skills
  1. Experience using Sage Accounting, Banner Finance, Chrome River, or other university or governmental financial management systems.
  2. Experience with budgeting, financial reporting, grant accounting, or project financial management.
  3. Experience coordinating payroll, personnel transaction, recruiting, or human resources support.
  4. Experience coordinating meetings, travel arrangements, and event logistics in a higher education, nonprofit, or agricultural organization.

The Successful Candidate Will
  • Organize, prioritize, and manage multiple projects while meeting deadlines in a fast-paced environment.
  • Analyze financial information, identify discrepancies, and maintain a high level of accuracy and attention to detail.
  • Exercise sound judgment, discretion, and maintain confidentiality when handling financial and personnel information.
  • Communicate professionally and effectively, both verbally and in writing, with growers, faculty, staff, vendors, board members, and the public.
  • Establish and maintain effective working relationships with diverse stakeholders.
  • Work independently with minimal supervision while contributing effectively as a collaborative team member.
  • Learn and apply university policies, procedures, and financial systems.
  • Provide excellent customer service with a positive, professional, and solution-oriented approach.
  • Adapt to changing priorities and seasonal workload demands.

Position Special Requirements/Additional Information
  • Position may require occasional evening or weekend work to support Board meetings, annual grower meetings, training, or other program events.
  • Occasional in-state travel may be required to attend meetings, conferences, or program activities.
  • Successful candidate must be able to maintain confidentiality of financial, personnel, and sensitive program information.
  • Position requires the ability to work extended hours during peak seasonal periods associated with potato certification and grower billing activities.
  • This position is located on the Montana State University campus and requires regular in-person attendance.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
  • Perform work in a standard office environment, including being in a stationary position, frequent use of a computer and other standard office equipment, and effective verbal and written communication.
  • Occasionally move throughout office and meeting locations and transport office supplies, files, and meeting materials weighing up to 25 pounds.
  • Occasionally work outside normal business hours and travel to support Board meetings, grower meetings, trainings, and other program activities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties?
No
Posting Detail Information
Number of Vacancies
1
Desired Start Date
Upon completion of a successful search
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on September 4, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
This position is not available for new sponsorship.
EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.

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