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Administration Associate Jobs in Austin, TX (NOW HIRING)

Fifth Third

Associate Trust Administrator

Austin, TX · On-site

The Associate Trust Administrator partners with Trust Administrators, Trust Officers, and internal teams to support account administration, ensureaccurateprocessing, and delivera consistentand ...

Pwc

Oracle Cloud Finance - Senior Associate

Austin, TX

$77K - $202K/yr

As a Senior Associate, you will focus on building meaningful client connections and learning how to ... Accounting, Accounting & Finance, Finance, Economics, Business Administration/Management ...

Pwc

Oracle SCM - Senior Associate

Austin, TX

$77K - $202K/yr

As a Senior Associate, you will focus on building meaningful client connections and learning how to ... Supply Chain Management, Operations Management, Industrial Engineering, Business Administration ...

Pwc

Finance Data, Analytics & AI - Associate

Austin, TX

$61K - $100K/yr

As an Associate, you will be driven by curiosity and contribute reliably to client engagements and ... Accounting, Analytics/Data Science, Biology/Biomedical Sciences, Business Administration/Management ...

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All JobsAdministration Associate JobsAdministration Associate Jobs in Austin, TX

Administration Associate information

See Austin, TX salary details

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How much do administration associate jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for administration associate in Austin, TX is $20.12, according to ZipRecruiter salary data. Most workers in this role earn between $16.68 and $20.72 per hour, depending on experience, location, and employer.

What is an administration associate?

Administration Associates are professionals who provide vital support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities often include organizing files, scheduling appointments, managing correspondence, and assisting with office operations to ensure smooth workflow. They also frequently help with data entry, record keeping, and coordinating meetings or events. Administration Associates play a key role in maintaining the efficiency and organization of a workplace.

What are the key skills and qualifications needed to thrive as an administration associate?

To thrive as an Administration Associate, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help an Administration Associate excel in supporting teams and managing multiple tasks. These skills ensure smooth office operations, effective coordination, and reliable administrative support in a busy work environment.

What are some common challenges administration associates face when supporting multiple departments, and how can they manage competing priorities effectively?

Administration Associates often support several departments simultaneously, which can lead to conflicting deadlines and shifting priorities. To manage these challenges, it's important to develop strong organizational and communication skills, prioritize tasks based on urgency and impact, and proactively clarify expectations with supervisors and team members. Utilizing tools like shared calendars, task management software, and regular check-ins can help ensure that all responsibilities are addressed efficiently. Seeking feedback and being adaptable also contribute to maintaining a smooth workflow in a dynamic office environment.

What is the difference between Administration Associate vs Administrative Assistant?

AspectAdministration AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, and government sectorsCommon in corporate, healthcare, and nonprofit sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

While both roles support administrative functions, an Administration Associate often has a broader scope, including data management and project support, whereas an Administrative Assistant typically focuses on clerical and scheduling tasks. Both positions are vital in office operations and share similar credentials and work environments.

What are the most commonly searched types of Administration jobs in Austin, TX?

The most popular types of Administration jobs in Austin, TX are:

What cities near Austin, TX are hiring for Administration Associate jobs?

Cities near Austin, TX with the most Administration Associate job openings:

Administration Associate jobs near you
Infographic showing various Administration Associate job openings in Austin, TX as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $41,844 per year, or $20.1 per hour.

Program Associate

Austin, TX • On-site

Friends of the Children Austin
See more jobs at Friends of the Children Austinexternal

$50K - $61K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 19 days ago

Job description

JOB: Program Associate
STATUS: Full-Time, Exempt
REPORTS TO: Senior Program Manager
ANNUAL SALARY: $50,000 - $61,060
Please note that we will only accept applications submitted through our hiring page: https://friendsaustin.hiringthing.com/job/1052006/program-associate
When applying, it is a good practice to check your spam or junk mail folder to be sure you don't miss an email from us!
Friends of the Children Austin is one of the fastest growing chapters of a more than 30-year-old national professional mentoring organization. Our model is proven to break the cycle of generational poverty. We provide professional, full-time, salaried mentors to youth in our community who are facing the greatest obstacles, from kindergarten through high school graduation. 12+ years, no matter what.
Why You'll Love Working Here
If you're looking for an opportunity to join a team with an energetic, whatever-it-takes approach that strives for excellence, here's what we offer:
  • A culture that values diverse backgrounds, professional development, and every employee's contributions.
  • A healthy respect for work-life balance-you'll work hard, have fun, and be encouraged to recharge.
  • A collaborative, mission-driven team that values innovation, excellence, and continuous improvement.
  • An engaged Board of Directors and Advisory Boards who actively champion our mission and fundraising efforts.
  • Experienced, supportive leadership committed to mentoring and professional growth.

Our Benefits
  • 100% employer-paid medical, dental, vision, disability, and life insurance.
  • Three weeks paid vacation.
  • Two weeks paid sick leave.
  • Paid office closure between Christmas and New Year's Day.
  • SIMPLE IRA with up to 3% employer match.

Are you ready to use your skills to make an impact in the Austin community? See the position details below.
About the Role
The following statements are intended to describe the general nature and level of work to be performed by individuals assigned to this position. They are not intended as a comprehensive list of all responsibilities, duties, and skills required of personnel so classified:
We are excited to offer an opportunity for the role of Program Associate.
BASIC FUNCTION:
The Program Associate exercises independent judgment and discretion on matters of significance related to program administration, operational coordination, data management, and organizational effectiveness, and performs work directly related to the management and general business operations of the organization.
The Program Associate is responsible for managing, coordinating, and improving administrative and operational processes associated with the programming and operations team, exercising independent judgment within established guidelines and under the oversight of program leadership. The Program Associate will handle sensitive information and need to maintain the highest level of confidentiality. The ideal candidate will have office experience, a creative and stylish spark, and an understanding of barriers our youth are facing. They will be proactive, results driven, and possess a sense of urgency and commitment to detail.
KEY RESPONSIBILITIES:
  • Independently manage and exercise judgement over the end-to-end process for family emergency support requests, including evaluating requests against established criteria, determining appropriate next steps, and coordinating with follow-up, while collaborating with the Family Engagement Specialist, who serves as the final decision maker.
  • Oversee Program staff documents and publications (brochures, permission forms) and uniform requests (t-shirts, jackets).
  • Provides comprehensive Program data support by independently managing, analyzing, interpreting, and reporting data, while maintaining youth enrollment paperwork, entering and updating information in STATS and PIERS, and managing school access documentation.
  • Community Stakeholders: develop and maintain relationships with community stakeholders to foster ongoing partnership and support.
  • Manage the entire process of program meetings, including determining meeting needs, preparation of all required materials, scheduling, setup, breakdown, and post-meeting follow-up to ensure operational effectiveness.
  • Arrange new Friend onboarding supplies and administrative preparation.
  • Coordinate Program team and school selection team meetings: scheduling, materials preparation, setup and breakdown, and any necessary refreshments.
  • Support and maintain relationships with area school districts and partner organizations related to data access, coordination, and compliance requirements, exercising judgment within established guidelines and under the oversight of program leadership.
  • Manage and track the receipt and distribution of gift card donations.
  • Plan and execute family engagement events in collaboration with Family Engagement Specialist, making independent logistical and coordination decisions under Senior Program Manager supervision.
  • Support on and offsite programming events, camps, and special activities.
  • Maintain Friends media folders and aliases.
  • Handle the logistics of program-specific supplies and gift drives.
  • Work with the Development team to manage donations for youth.
  • Work with the Literacy Project Manager to maintain the Friends Austin library system.
  • Develop seasonal crafts and activities for youth.
  • Replenish clubhouse snacks and supplies.
  • Evaluate administrative and operational workflows of the Program team and recommend process improvements to enhance efficiency, compliance, and program effectiveness.
  • Exercise judgment in reviewing and preparing documentation that supports grant reporting, ensuring data integrity, compliance with funder expectations, and appropriate follow-up with internal stakeholders.

SKILLS AND ABILITIES:
  • Spanish fluency preferred.
  • Ability to work with staff members, children, and other stakeholders from diverse backgrounds.
  • Strong data entry, reporting, and data accuracy skills.
  • Excellent MS Office skills, including ability to produce professional correspondence.
  • Outstanding organizational and time management skills.
  • Ability to plan and implement multiple projects concurrently.
  • Strong interpersonal and verbal communication skills.
  • Demonstrated creativity and innovation, consistently producing high-quality work.
  • Reliable transportation.
  • Ability to lift 20 lbs.
  • Ability to work primarily in our office.

EDUCATION AND EXPERIENCE:
  • Associate or bachelor's degree preferred (or 4 years of equivalent administrative support experience in lieu of education).
  • Three years of administrative support experience (non-profit experience a plus).
  • Previous experience managing data entry and reporting with a high level of accuracy and attention to detail.
  • Previous event planning experience preferred.
  • Office management experience preferred.

Friends of the Children Austin is an Equal Opportunity Employer, committed to addressing discriminatory practices. The equal employment opportunity policy of Friends of the Children Austin provides fair and equal opportunities for all employees and job applicants. Friends of the Children Austin hires and promotes individuals solely on the basis of their qualifications for the job to be filled.
When applying, it is a good practice to check your spam or junk mail folder to be sure you don't miss an email from us!

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