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Administration Assistant Jobs in Victoria, BC (NOW HIRING)

Farmer Construction

Project Coordinator

Victoria, BC · On-site

A ssist with preparation of monthly progress invoices Finance & Administration * A ssist with project financial reporting * T imecard and cost code review * Q uantity reporting * S ubmittal logs * R ...

Bcassessment

Project Assistant

Victoria, BC · Hybrid

BC Assessment is currently looking for a permanent Project Assistant to join the ITS Support Team ... Recommends project administration standards and practices. What you bring to the team Education

Island Health

Program Assistant

Victoria, BC · On-site

Reporting to the Coordinator, Administrative Services, the Program Assistant provides support to a ... Office Administration Certificate including courses in word processing, spreadsheet and database ...

Island Health

Program Assistant

Victoria, BC · On-site

Reporting to the Coordinator, Administrative Services, the Program Assistant provides support to a ... Office Administration Certificate including courses in word processing, spreadsheet and database ...

Island Health

Program Assistant

Victoria, BC · On-site

Reporting to the Coordinator, Administrative Services, the Program Assistant provides support to a ... Office Administration Certificate including courses in word processing, spreadsheet and database ...

Raymond James Ltd.

Administrative Assistant

Victoria, BC · On-site

CA$45K - CA$50K/yr

Maintain client records and CRM information. * Assist with general office administration and paperwork. * Support client service initiatives and day-to-day requests. * Coordinate with internal teams ...

Bird Construction

Assistant Project Manager

Victoria, BC · On-site +1

Assistant Project Manager The Assistant Project Manager leads, directs, and coordinates the daily ... Administration and management of prime contract and subcontracts; includes negotiation and awarding ...

Canada Post

Post Office Assistant - Term

Brentwood Bay, BC · On-site

CA$20.54/hr

We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach ... High school or provincial equivalency and/or experience in business administration * Training and ...

Puzzle Lab

Bookkeeper & Finance Coordinator

Victoria, BC · On-site

CA$34 - CA$40/hr

Support payroll administration and record keeping * Track expenses and ensure receipts and supporting documents are properly organized * Assist with financial audits, reporting requirements, and ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Victoria, BC

Administration Assistant information

See Victoria, BC salary details

$9

$19

$28

How much do administration assistant jobs pay per hour?

As of Aug 28, 2026, the average hourly pay for administration assistant in Victoria, BC is $19.42, according to ZipRecruiter salary data. Most workers in this role earn between $15.01 and $21.48 per hour, depending on experience, location, and employer.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may assist with reception duties, ensuring smooth daily operations in an office environment.
More about Administration Assistant jobs

What are the most commonly searched types of Administration jobs in Victoria, BC?

The most popular types of Administration jobs in Victoria, BC are:

What cities near Victoria, BC are hiring for Administration Assistant jobs?

Cities near Victoria, BC with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Victoria, BC as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 25% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $40,393 per year, or $19.4 per hour.

Project Coordinator

Victoria, BC • On-site

Farmer Construction
See more jobs at Farmer Constructionexternal

Full-time

Re-posted 16 days ago

Job description

JOB DESCRIPTION | PROJECT COORDINATOR


Job summary
This position is responsible for assisting the Project Manager and Superintendent with the
management of assigned project(s) or portion thereof. Reporting to the Senior Project
Manager, the Project Coordinator works closely with the Superintendent and may be located on
or off-site.


Key responsibilities

  • A
    • ssist with management of the project schedule, cost controls, and quality control to
    ensure the successful execution of the project
  • P
    • romote and monitor occupational health and safety culture within the organization
  • M
    • anage personal career development
  • C
    • ommunicate with clients regularly and monitor client satisfaction; escalate client
    concerns when unable to resolve directly
  • C
    • ommunicate with key subcontractors as required to ensure performance and manage
    commercial matters
  • O
    • ther responsibilities and tasks as delegated by the Project Manager


    Key results areas

  • T
    • imeliness of procurement
  • A
    • ccuracy of work
  • H
    • ealth & safety record


    General duties by function
    Business Development

  • P
    • romote Farmer brand at all times; be an ambassador for the company in and outside of
    work
  • W
    • here possible, participate in industry events; make and maintain external client and
    subcontractor networks
  • A
    • ssist the estimating team in the project planning process
  • A
    • ssist and/or manage proposal preparation, submissions and responses to RFP/RFQ
    calls


    Estimating

  • A
    • ssist the estimating team with operational support as required in preparation of
    estimates (schedule, planning, means/methods, etc.)
  • A
    • ssist the estimating team with quantity take-off and quantity verification
  • A
    • ssist in the closing of estimates and delivery of bids
  • W
    • ork with the Project Manager in the transition of successful bid packages from the
    estimator


    Health, Safety, & Environment

  • A
    • ssist in preparing project Health, Safety, and Environmental Plan
  • P
    • erform regular jobsite safety inspections
  • A
    • ssist project team with incident investigations
  • A
    • ssist with temporary works engineering (planning, design, inspection, etc.)


    Project Execution

  • G
    • eneral
  • P
    • repare and review project submittals (contractor, subcontractor submittals)
  • M
    • easure and track project quantities
  • A
    • ssist with client and representative inspections and inquiries (e.g. designers)
  • A
    • ttend project meetings and prepare/issue meeting minutes
  • S
    • chedule
  • A
    • ssist Superintendent with preparation of short-term schedules
  • A
    • ssist with updating project CPM schedule
  • M
    • onitor progress on site on a regular (min. weekly) basis; more often if posted on
    site


    Engineering

  • A
    • ssist with construction engineering planning and implementation
  • Q
    • uality
  • M
    • onitor quality control and/or assurance as work progresses
  • M
    • onitor planning for commissioning and project close-out as work progresses


    Commercial

  • A
    • ssist with preparation of subcontracts and change orders
  • A
    • ssist with the review of subcontractor progress invoices
  • A
    • ssist with resolution of commercial issues at the lowest possible level; escalate
    where unable to resolve
  • A
    • ssist with preparation of changes (Extra Work Quotations)
  • A
    • ssist with preparation of monthly progress invoices


    Finance & Administration

  • A
    • ssist with project financial reporting
  • T
    • imecard and cost code review
  • Q
    • uantity reporting
  • S
    • ubmittal logs
  • R
    • FI logs
  • C
    • hange Order logs
  • A
    • ssist with project report preparation as requested by the Project Manager

    Apply