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Administration Assistant Jobs in Nepean, ON (NOW HIRING)

Uottawa

Research Assistant

Ottawa, ON · On-site

CA$32.84 - CA$51.75/hr

Research Assistant (CUPE) Posting Type: Recherche / Research Course Title: N/A Course Code: N/A ... A very good knowledge of Workday and university administration is required Additional Information ...

Uottawa

Research Administrative Assistant

Ottawa, ON

Carries out general office administration and clerical responsibilities, such as photocopying ... Take notes and assist with facilitation * Administers routine forms and questionnaires. * Receives ...

New

Quadreal

Assistant Community Manager

Hamilton, ON · On-site

CA$50K - CA$55K/yr

Reporting to the Community Manager, the Assistant Community Manager is responsible for the administration andleasing functions at the property. The Assistant Community Manager is responsible for the ...

Raymond James Ltd.

Branch Assistant

Ottawa, ON · On-site

CA$50K - CA$55K/yr

Branch Assistant How does the role impact the organization? Raymond James Ltd. is seeking a Branch ... Support the Branch Administrator & Branch Manager with general office administration. What can you ...

Canada Post

Post Office Assistant

Osgoode, ON · On-site

CA$20.54/hr

We are currently seeking a part-time Post Office Assistant who will use a customer-focused approach ... administration Training and/or experience interacting with the public in a retail and/or service ...

Rimkus

Administrative Assistant

Ottawa, ON · On-site

CA$43K - CA$68K/yr

Requirements Overview The Administrative Assistant, Built Environment Solutions is responsible for ... Essential Job Functions Matter-Specific Administration * Receives incoming assignments and inputs ...

Rimkus

Administrative Assistant

Ottawa, ON

CA$43K - CA$68K/yr

Requirements Overview The Administrative Assistant, Built Environment Solutions is responsible for ... Essential Job Functions Matter-Specific Administration * Receives incoming assignments and inputs ...

Canada Post

Post Office Assistant - Term

Osgoode, ON · On-site

CA$20.54/hr

We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach ... High school or provincial equivalency and/or experience in business administration * Training and ...

Canada Post

Post Office Assistant - Term

Kinburn, ON

CA$20.54/hr

We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach ... High school or provincial equivalency and/or experience in business administration * Training and ...

Canada Post

Post Office Assistant - Term

Richmond, ON

CA$20.54/hr

We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach ... High school or provincial equivalency and/or experience in business administration * Training and ...

Canada Post

Post Office Assistant - Term

Embrun, ON · On-site

CA$20.54/hr

We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach ... High school or provincial equivalency and/or experience in business administration * Training and ...

Canada Post

Post Office Assistant - Term

Osgoode, ON

CA$20.54/hr

We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach ... High school or provincial equivalency and/or experience in business administration * Training and ...

BDO Canada

Executive Assistant

Ottawa, ON

CA$53K - CA$88K/yr

You have two +years of working experience in an executive assistant role or similar role; an Office Administration diploma or other relevant education is an asset * You have strong experience ...

Matrix Video Communications

Office Assistant

Nepean, ON · On-site

CA$40K - CA$70K/yr

Other administration duties as required and assigned. * General shipping and receiving duties. This ... * Assist in deal registration with AV manufacturers. * Preparing/obtaining quotes and preparing ...

Ellisdon

Assistant Project Manager

Ottawa, ON

CA$70K - CA$90K/yr

... safety. * Assist in plan and specification analysis in order to provide clear, trackable and ... Administration and management of subcontracts including subcontractor compliance, tracking of ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Nepean, ON

Administration Assistant information

See Nepean, ON salary details

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How much do administration assistant jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for administration assistant in Nepean, ON is $17.95, according to ZipRecruiter salary data. Most workers in this role earn between $13.87 and $19.85 per hour, depending on experience, location, and employer.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may assist with reception duties, ensuring smooth daily operations in an office environment.
More about Administration Assistant jobs

What are the most commonly searched types of Administration jobs in Nepean, ON?

The most popular types of Administration jobs in Nepean, ON are:

What cities near Nepean, ON are hiring for Administration Assistant jobs?

Cities near Nepean, ON with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Nepean, ON as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $37,337 per year, or $18 per hour.

Research Assistant

Uottawa

Ottawa, ON • On-site

CA$32.84 - CA$51.75/hr

Part-time

PTO

Re-posted yesterday

Job description

Posting Reason:

New Position

Location where work is to be performed:

Main Campus

Session:

2026 Fall Semester | Trimestre d'automne

Faculty:

Faculte des sciences sociales / Faculty of Social Sciences

Unit:

Ecole d'etudes sociologiques et anthropologiques_Vincent Mirza_JM

Job Classification:

Research Assistant (CUPE)

Posting Type:

Recherche / Research

Course Title:

N/A

Course Code:

N/A

Section:

Supervisor name (if known):

Date Posted (YYYY/MM/DD):

2026/08/14

Applications must be received BEFORE (YYYY/MM/DD):

2026/08/28

Description of tasks (hours):

Unless specified below, specific allocation of hours to various tasks should be articulated in a description of work negotiated and signed by you and the supervising professor prior to the commencement of work.

Recherche / Research:0Preparation / Preparation:0Contact avec etudiants / Contact with Students:0Correction - Notation / Grading:0Surveillance / Proctoring:0Formation / Training:0Autre / Other:0

Number of positions:

1

Expected Enrolment:

N/A

Work Start Date:

September 01, 2026

Work End Date:

December 22, 2026

Total Work Hours:

224

Hourly Rate:

AE-RA-Tuteur / TA-RA-Tutor : $32.84 ou/or $51.75 (Sept. 2025 - Aug. 2026)

The academic year starts on September 1 and ends on August 31.

Undergraduate students will be paid at the lower rate; while graduate students will be paid at the higher rate.

These rates do not included vacation pay nor statutory pay.

These rates will be applied until a new collective agreement is ratified. Retro will be paid after the ratification.

Language of Work:

Anglais | English, Francais | French

Requirements and Nature of Work:

Nature of Work:

Under the supervision of the centre's director, the Research Coordinator manages the centre's research activities and ensures they run smoothly. The position serves as a liaison between researchers, partners, students, funding agencies, and the University's administrative services, and ensures the consistency, quality, and timely completion of all projects. The position also contributes to the centre's strategic development and outreach
Main responsibilities include:

  • Coordinating research projects: planning, organizing, and monitoring the centre's various projects, ensuring that objectives, budgets, and deadlines are met. Coordinating activities involving multiple partners, institutions, and research teams.

    Support for grant applications: assisting researchers in preparing, drafting, and submitting funding applications, including coordinating major grant applications involving multiple partners and institutions.

    Administrative and financial management: Monitor project budgets; prepare progress reports and financial statements required by funding agencies. Coordinate the centre's day-to-day administrative operations and implement processes that promote effective, compliant, and efficient management of activities.

    Liaison and Communication: Maintain effective relationships with internal and external partners; organize meetings, scientific events, and knowledge-sharing activities. Ensure that the centre's website, digital platforms, and communication tools are kept up to date, in accordance with institutional standards, accessibility requirements, and applicable policies.

    Team Support: Assist the director in planning and implementing the centre's strategic priorities; provide recommendations regarding the centre's activities, partnerships, communications, and development. Mentor and support research staff and students and contribute to a collaborative and productive work environment.

    Documentation and Record-Keeping: Prepare various documents (reports, minutes, presentations) and ensure that the centre's monitoring tools are kept up to date. Also manage documentation and ensure that administrative and research files comply with institutional and funding agency requirements.

Qualifications:

The position requires at least three years of experience in coordination within a research centre or a comparable setting, providing the candidate with a solid understanding of the realities of research project management and university administration.

The candidate must be fully bilingual (French and English), both spoken and written, to interact effectively with all partners and draft documents in both languages.

The candidate must have experience in administrative and budgetary management, organizing scientific events, and coordinating activities involving multiple internal and external partners.

The position also requires hands-on experience in developing and preparing major grant proposals, including coordinating the multiple components, timelines, and collaborators required for such large-scale applications.

Finally, strong organizational skills, attention to detail, autonomy, and the ability to manage multiple projects simultaneously are essential. A very good knowledge of Workday and university administration is required

Additional Information and/or Comments:

All University of Ottawa employees are required under provincial law to successfully complete all mandatory legislated training offered by the University. The list of training requirements may be modified by provincial law. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require. We may consult with the Health and Wellness sector of Human Resources, if needed. Any information you send us will be handled respectfully and in complete confidence.

The hiring process will be governed by the current CUPE 2626 collective agreement; you can click here to find out more.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact the academic unit to communicate the accommodation need.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 - Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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