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Administration Assistant Jobs in Nepean, ON (NOW HIRING)

APT & Solid GC

Program Administrator

Nepean, ON · On-site

Utilize Microsoft Outlook, Excel, Word, Teams, and other business applications to prepare reports, manage documentation, and support day-to-day program administration. * Assist with reporting, data ...

ITK

Office Administrator

Ottawa, ON · On-site

CA$46K - CA$57K/yr

... Administration. * Assist Accounts Payable with invoice entry, credit card reconciliation, and point of contact for vendors. HUMAN RESOURCES * Provide basic administrative support to Human Resources i ...

Paul Davis Ottawa

Project Coordinator

Ottawa, ON · On-site

CA$65K - CA$75K/yr

Invoicing & Financial Administration * Assist Project Managers with preparing projects for invoicing. * Verify that all required documentation is complete before invoices are submitted. * Confirm ...

Uottawa

Senior Officer, Academic Administration

Ottawa, ON · On-site

CA$68K - CA$86K/yr

Academic Administration # of Open Positions: 1 Faculty/Service - Department: Academic Services ... Execute interventions: Assist to the implementation process by providing relevant information to ...

The Taggart Group of Companies

Sales Assistant

Ottawa, ON · On-site

CA$47K - CA$52K/yr

Sales Assistant Company: Tamarack Developments Reports to: Sales Rep Salary Range: $47,000-$52,000 ... Post-secondary education in Business, Administration, Marketing, Real Estate, or a related ...

The Taggart Group of Companies

Sales Assistant

Ottawa, ON · On-site

CA$47K - CA$52K/yr

Sales Assistant Company: Tartan Homes Reports to: Sales Rep Salary Range: $47,000-$52,000 Location ... Post-secondary education in Business, Administration, Marketing, Real Estate, or a related ...

The Taggart Group of Companies

Sales Assistant

Ottawa, ON · On-site

CA$47K - CA$52K/yr

Sales Assistant Company: Tamarack Developments Reports to: Sales Rep Salary Range: $47,000-$52,000 ... Post-secondary education in Business, Administration, Marketing, Real Estate, or a related ...

Q-Block Computing

Executive Assistant

Ottawa, ON · On-site

CA$55K - CA$75K/yr

Post-secondary diploma or degree in Business Administration, Office Administration, or a related ... executive assistant, administrative coordinator, or office management role. * Exceptional ...

Q-Block Computing

Executive Assistant

Ottawa, ON

$55K - $75K/yr

Post-secondary diploma or degree in Business Administration, Office Administration, or a related ... executive assistant, administrative coordinator, or office management role. * Exceptional ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Nepean, ON

Administration Assistant information

See Nepean, ON salary details

$8

$17

$26

How much do administration assistant jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for administration assistant in Nepean, ON is $17.95, according to ZipRecruiter salary data. Most workers in this role earn between $13.87 and $19.85 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing correspondence, scheduling appointments, organizing files, and handling phone calls. They often use office software like Microsoft Office and ensure smooth daily operations within an office environment.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.
More about Administration Assistant jobs

What are the most commonly searched types of Administration jobs in Nepean, ON?

The most popular types of Administration jobs in Nepean, ON are:

What cities near Nepean, ON are hiring for Administration Assistant jobs?

Cities near Nepean, ON with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Nepean, ON as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $37,337 per year, or $18 per hour.

Classroom Assistant (Special Educational Needs)

Education Authority

Antrim, ON • On-site

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

JOB DESCRIPTION
 
JOB TITLE: Classroom Assistant - Special Educational Needs 
 
REPORTS TO: The Principal, through the class teacher 
 
 
JOB PURPOSE
 
Under the direction of the class teacher/outreach teacher/Education Authority, assist with the educational support and the care of the pupil(s) with special educational needs who is/are in the teacher's care in or outside the classroom.
 
 
MAIN DUTIES AND RESPONSIBILITIES
 
The precise duties of the post will be determined by the principal/outreach teacher/ Education Authority officer.
 
SPECIAL CLASSROOM SUPPORT
 
  • Assist the teacher with the support and care of pupil(s) with special educational needs e.g. enable access to the curriculum, attend to personal needs including dietary, feeding, toileting etc.
  • Develop an understanding of the specific needs of the pupil(s) to be supported.
  • Assist with authorised programmes (e.g. Education Plan, Care Plan), participate in the evaluation of the support and encourage pupil(s) participation in such programmes.
  • Contribute to the inclusion of the pupil in mainstream schools under the directions of the class teacher.
  • Assist with operational difficulties and non-invasive medical/clinical difficulties pertaining to pupil(s) disabilities.
  • Support in implementing behavioural management programmes as directed.
  • Assist pupil(s) in moving around school and on and off transport.
 
GENERAL CLASSROOM SUPPORT
 
  • Assist pupil(s) learn as effectively as possible both in group situations and on their own by assisting with the management of the learning environment through:
- clarifying and explaining instruction;
- ensuring the pupils are able to use equipment and materials provided;
- assisting in motivating and encouraging the pupil(s) as required;
- assisting in areas requiring reinforcement or development;
- promoting the independence of pupils to enhance learning;
- helping pupil(s) stay on work set;
- meeting physical/medical needs as required whilst encouraging independence.
 
  • Be aware of school policies, procedures and of confidential issues linked to   home/pupil/teacher/school work and to keep confidences appropriately.
  • Establish a supportive relationship with the pupils concerned.
  • Prepare and produce appropriate resources to support pupil(s) and take care of material for play sessions. 
  • Supervise groups of pupils, or individual pupils on specified activities including talking and listening, using ICT, extra curricular activities, and other duties, as directed by the class teacher/officer.
  • Under the direction of the teacher, and following an appropriate risk assessment, assist with off-site activities.
  • Provide continuity of adult care of e.g. supervising play and cloakrooms including hand washing, toileting etc. 
  • Provide supervision/support including the administration of prescribed medicines and drugs for children who are ill and deal with minor cuts and grazes.
  • Ensure as far as possible a safe environment for pupils.
  • Report to the class teacher any signs or symptoms displayed which may suggest that a pupil requires expert or immediate attention.
 
ADMINISTRATION
 
  • Assist with classroom administration. 
  • Assist the class teacher and/or other professionals with the implementation of the system for recording the pupil(s) progress.
  • Contribute to the maintenance of pupil(s) progress records.
  • Provide regular feedback about the pupil(s) to the teacher/officer.
  • Duplicate written materials, assist with production of charts and displays, record radio and television programmes, catalogue and process books and resources.
 
OTHER DUTIES
 
  • Attend relevant in-service training.
  • Assist work placement students with practical tasks.
  • Such other duties as may be assigned by the principal/outreach teacher/Education Authority officer within the level of the post.
 
This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.
 
In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times.
 
To view the summary of terms and conditions for this post, click here. 
 
 
PERSON SPECIFICATION
 
NOTES TO JOB APPLICANTS
  1. You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant.
  2. You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria state otherwise.
  3. The stage in the process when the criteria will be measured is outlined in the table below.
  4. Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form. 
  5. Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role. 
  6. In the event of an excessive number of applications, the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting, in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form how you meet any desirable criteria.
 
SECTION 1 - ESSENTIAL CRITERIA

The following are essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview/selection stage.  You should therefore make it clear on your application form how, and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.

FactorEssential CriteriaMethod of AssessmentQualifications and Experience

Option 1:

Hold a minimum of a Level 2 (or equivalent)* qualification in a relevant area from a recognised accredited awarding body.

*Qualification must be at Certificate or Diploma level. Award level is not acceptable.

AND

Have a minimum of 6 weeks experience which has been gained either through working in a formal learning environment or through a placement completed as part of your level 2 (or equivalent) qualification.

OR

Option 2:

Have a minimum of 12 months' experience of working in a formal learning environment.

Sifting by Application Form

Sifting by Application Form and verified at Interview

Core Knowledge
 

Demonstrate a working knowledge of: 

  • Health and safety requirements 
  • Development needs of children and/or young people.  
  • Child protection and safeguarding 
Interview/AssessmentSkills

Evidence of the following skills to support child-centred learning and assist with the management of the learning environment:

  • Effective planning and organising skills.
  • Ability to follow agreed systems and plans.
  • Ability to work as part of team
  • Ability to work flexibly and creatively to help ensure a child-centred learning experience.
  • Effective and positive communication skills.

Interview/Assessment

Core Behaviours

       Ability to build positive and supportive relationships.

       Empathy

       Confidentiality

Interview

 
SECTION 2 - DESIRABLE CRITERIA

Some or all of the desirable criteria may be applied by the Selection Panel in order to determine a manageable pool of candidates. Desirable criteria will be applied in the order listed. You should make it clear on your application form how, and to what extent you meet the desirable criteria, as failure to do so may result in you not being shortlisted.

FactorDesirable CriteriaMethod of Assessment
Qualifications and Experience 
 

Qualification

Have completed training relevant to the role/statement, for example:

  • Social, emotional and behavioural difficulties
  • Language and communication
  • ASD
  • ADHD

Hold a Level 3 (or equivalent level) qualification in a relevant area from a recognised accredited awarding body.

Hold a minimum of level 2 passes in English and/or Mathematics, or higher-level qualifications 

Experience (options)

  • Additional working experience in a formal learning environment. 
  • Specific experience of working with a children/ young person with special educational needs/ particular need as per statement
  • Experience of working as a Classroom Assistant with pupils in a particular setting i.e. nursery/primary/post primary/ specialist provision unit attached to mainstream/ special school setting (delete as appropriate).
  • Ability to use digital technologies to assist in learning and the preparation of resources
     

Sifting by Application Form

DISCLOSURE OF CRIMINAL BACKGROUND

 

The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as 'regulated activity'. 

 

In the event that you are recommended for appointed to a post that involves 'regulated activity', the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background.  Please note that you WILL be expected to meet the cost of an Enhanced Disclosure Certificate.  Details of how to make payment will be sent to you at the pre-employment stage.

 
Further information can be accessed at NI Direct or the Department of Justice.
 
APPLICANT GUIDANCE NOTES
 

To view the applicant guidance notes, please click here.

 

To learn about the many great benefits of joining the Education Authority, click here.


The Education Authority is an Equal Opportunities Employer

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