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Administration Assistant Jobs in McCalla, AL (NOW HIRING)

Lillibridge Healthcare Services

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Administration Assistant

Birmingham, AL · On-site

$26 - $31/hr

Assistants with lease administration including move-in/move-out procedures * Assists with tenant relations and event coordination * Maintains service agreements log and assures tenant and vendor ...

New

4pconsultinginc

HR Assistant I

Birmingham, AL · On-site

$35K - $45K/yr

Benefits & Timekeeping Administration * Assist employees with benefits enrollment and inquiries. * Support administration of benefits programs. * Manage timekeeping systems and track attendance.

4P Consulting Inc

HR Assistant I - 4P/658

Vestavia Hills, AL · On-site

$37K - $48K/yr

Benefits & Timekeeping Administration * Assist employees with benefits enrollment and inquiries. * Support administration of benefits programs. * Manage timekeeping systems and track attendance.

4P Consulting Inc

HR Assistant I - 4P/658

Birmingham, AL · On-site

$35K - $45K/yr

Benefits & Timekeeping Administration * Assist employees with benefits enrollment and inquiries. * Support administration of benefits programs. * Manage timekeeping systems and track attendance.

Sealy Management

Human Resource Assistant

Tuscaloosa, AL · On-site

$34K - $44K/yr

Benefits Support & Administration * Assist employees across all Southeast regional locations with ... benefits enrollment, status changes, and general plan inquiries. * Coordinate open enrollment under ...

4pconsultinginc

Administrative Assistant III

Birmingham, AL · On-site

$16.75 - $22.75/hr

Administrative Assistant III Location: Birmingham, Alabama Contract- 1 Year Client- Southern ... Financial & Project Administration * Manage and track departmental budgets, expenses, and financial ...

MedPro Healthcare Staffing

Travel ICU RN

Tuscaloosa, AL · On-site

$1.9K - $2.6K/wk

Meticulous documentation of medication administration. * Assist in emergency nursing procedures necessary for prompt control of changes in patient's physical condition. * Perform cardiopulmonary ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in McCalla, AL

Administration Assistant information

See McCalla, AL salary details

$10

$19

$28

How much do administration assistant jobs pay per hour?

As of Aug 28, 2026, the average hourly pay for administration assistant in McCalla, AL is $19.03, according to ZipRecruiter salary data. Most workers in this role earn between $15.67 and $21.11 per hour, depending on experience, location, and employer.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may assist with reception duties, ensuring smooth daily operations in an office environment.
More about Administration Assistant jobs

What are the most commonly searched types of Administration jobs in McCalla, AL?

The most popular types of Administration jobs in McCalla, AL are:

What cities near McCalla, AL are hiring for Administration Assistant jobs?

Cities near McCalla, AL with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in McCalla, AL as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $39,585 per year, or $19 per hour.

Administration Assistant

Lillibridge Healthcare Services

Birmingham, AL • On-site

$26 - $31/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 2 days ago

New

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Job description

Lillibridge Healthcare Services is a wholly owned subsidiary of Ventas, delivering property management and leasing excellence with an outstanding record of tenant satisfaction. Lillibridge manages more than 22 million square feet of outpatient medical space across 36 states, providing prime medical office spaces to health systems and physicians seeking to expand their reach and deliver value to their communities.

 

About the Role

The Administrative Assistant Provides administrative and operational support for Property Management Office and functions as frontline contact to external and internal customers, tenants and vendors.  Applicants should have experience with property management and real estate accounting software. 

Key responsibilities may include, but are not limited to:

  • Retrieves incoming calls in a professional manner and delivers high level of customer service as appropriate
  • Dispatches and tracks routine work orders to maintenance staff or other responsible parties ensuring timely completion
  • Coordinates vendor/contractor services as appropriate to support daily property operations
  • Assistants with lease administration including move-in/move-out procedures
  • Assists with tenant relations and event coordination
  • Maintains service agreements log and assures tenant and vendor certificates meet all requirements
  • Maintains electronic files system
  • Maintains key & card control for vendor/contractor/tenant access
  • Composes routine professional correspondence
  • Assists with property inspections as assigned
  • Perform all general office duties and special projects as required
  • Draft, prepare, and process contracts, services agreements, and other business-related documents while maintaining accurate records and tracking execution status

Qualifications

·         High school graduate or equivalent, College degree preferred

·         2 - 3 years experience as an administrative assistant

·         Must be located in Birmingham, AL or surrounding area or willing to relocate for the duration of employment

·         Must be in office, on site, 5 days a week

·         Advanced computer skills using MS Office applications (Word & Excel a must)

·         Demonstrated proficient knowledge of and experience with accounting principles & practices

·         Property management software experience a plus

·         Strong communication and customer service skills (oral & written) to promote positive client/ tenant relations

·         Ability to exercise prudent judgment in the absence of supervisory personnel

·         Ability to organize and prioritize tasks to ensure accuracy and timely completion

Why people choose Lillibridge:

·         Comprehensive health insurance with 90% premium covered by employer

·         20 days of PTO & 11 paid holidays annually

·         Retirement benefits with employer match

·         Employee stock purchase plan

·         Fun, passionate and skilled co-workers

The estimated base salary range for this role is $26/hour - $31/hour. Actual base pay may vary based on factors such as work location, skills, relevant experience, and business needs. In addition to base pay, employees at Ventas are eligible for performance-based incentives and comprehensive benefits. This range represents a good-faith estimate of base salary at the time of posting and is not a guarantee of compensation.

In addition to base salary, this role is eligible for discretionary incentive compensation and a comprehensive benefits package, which includes medical, dental, vision, retirement savings, paid time off, and other wellness benefits under applicable plan terms.

Company Description

Lillibridge Healthcare Services (LHS) has been the go-to partner for healthcare providers in need of superior facilities. Responding to the increasing demand for outpatient healthcare real estate, we collaborate with our parent company, Ventas, to provide premium medical office spaces to health systems, physicians, and various medical service groups nationwide.

We understand that accessibility to patients and to the resources needed to provide them quality care are important to you. This is why our medical office buildings are strategically located on or near highly-rated hospital campuses and medical centers in core markets throughout the country.

36 States with Properties
150+ Health System Partners
415 Outpatient Medical Buildings