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Administration Assistant Jobs in Madison, WI (NOW HIRING)

The Boyd Group

Customer Service Representative

Portage, WI · On-site

$18 - $22/hr

Minimum: 1 year experience in a similar role such as administration assistant. * Preferred: 1 year in an auto body or similar work environment including previous customer service experience. Required ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Madison, WI

Administration Assistant information

See Madison, WI salary details

$11

$21

$31

How much do administration assistant jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for administration assistant in Madison, WI is $21.20, according to ZipRecruiter salary data. Most workers in this role earn between $17.45 and $23.51 per hour, depending on experience, location, and employer.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may assist with reception duties, ensuring smooth daily operations in an office environment.
More about Administration Assistant jobs

What are the most commonly searched types of Administration jobs in Madison, WI?

The most popular types of Administration jobs in Madison, WI are:

What cities near Madison, WI are hiring for Administration Assistant jobs?

Cities near Madison, WI with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Madison, WI as of August 2026, with employment types broken down into 2% As Needed, 73% Full Time, 20% Part Time, 1% Temporary, and 4% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $44,102 per year, or $21.2 per hour.

Medication Administration Aide/Nursing Students Nursing Home

LindenGrove

Janesville, WI • On-site

$14.75 - $18.50/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 27 days ago

Job description

Medication Administration Aide

Bring your passion for helping seniors to St. Elizabeth, an Illuminus Community!

Every day, Medication Administration Aides (MAAs) have the opportunity to make a meaningful difference in the lives of our residents, fostering genuine connections and creating vibrant communities where seniors can thrive.

Candidates must already have (or be enrolled) in the additional Medication Administration Aide training required for working in a nursing home. CBRF/AL medication training does not qualify.

  • $20.52-$23.32 per hour
  • Hiring bonus available.
  • Shift differential for PM and NOC shifts
  • Current openings: Part-time AM

In this role, you will prepare, administer and record medications as directed and per policy, and assist with resident ADLs while maintaining accurate documentation, charting and adherence to company and HIPPA policies.

Requirements

  • High School Diploma or equivalent
  • Certified Nursing Aide (CNA) Certification required.
  • Certified by the State of Wisconsin for medication administration. CBRF/AL medication training does not qualify.
  • Maintained working 100 hours as a Med Admin Aide and 4 hours of medication training per calendar year since completing program.

CAREER PATH SUPPORT:

If you aspire to further your education and become a Licensed Practical Nurse (LPN) or Registered Nurse, we're committed to supporting your growth by providing tuition reimbursement.

Benefits

  • Employee Referral Bonus Program.
  • Educational Advancement/Training Opportunities (Wound care, IV administration etc., provided by our Illuminus Institute or Other External Qualifying Educational institution)
  • Paid Time Off and Holidays acquired from day one of hire.
  • Health (low to no cost), Dental, & Vision Insurance
  • Flexible Spending Account (Medical and Dependent Care)
  • 401(k) with Company Match
  • Financial and Retirement Planning at No Charge
  • Basic Life Insurance & AD&D - Company Paid
  • Short Term Disability - Company Paid
  • Voluntary Ancillary Coverage
  • Employee Assistance Program
  • Benefits vary by full-time, part-time, and PRN status.

St. Elizabeth Home, an Illuminus Community, offers long-term care and short-term rehabilitation in a skilled nursing setting. Originally founded in 1967, St. Elizabeth is located just blocks from downtown Janesville in the beautiful Courthouse Hill Historic District between Upper Courthouse Park and Jefferson Park.

Although small enough to make everyone living and working on campus truly feel like a family, St. Elizabeth offers those we care for a wide range of services and support. We are a not-for-profit, community-based organization serving persons of all faiths. No matter your situation or beliefs, our purpose is to provide care that transcends.

Illuminus is a faith-based, not-for-profit senior living management company dedicated to serving older adults and families throughout the Midwest with skill and compassion. We own or manage over a dozen communities in Wisconsin and beyond, offering independent senior housing, assisted living and memory care, skilled nursing and rehabilitation, low-income senior housing, home health and hospice services via Commonheart, management support and consulting.

The people of Illuminus are not just our colleagues, our employees, our residents—they are our parents, our grandparents, our partners, ourselves. We serve others with gratitude, dignity, hope and purpose. We believe that the right care can and will transform us all.

Apply