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Administration Assistant Jobs in Elgin, IL (NOW HIRING)

Bond Consultants Group

Be Seen First

Bilingual Japanese Administration Assistant

Schaumburg, IL · On-site

$50K - $55K/yr

One of our clients, a manufacturing company, is looking for an administration assistant. THE RESPONSIBITIES FOR THIS POSITION INCLUDE: * Accounting * * A) Check expense reports from employees and ...

O'Hagan Meyer

IT Administrative Assistant

Chicago, IL

$24 - $31.25/hr

Key ResponsibilitiesIT Administration & Calendar Support Manage IT department team calendar Track action items, project deadlines, and follow-up tasks to ensure timely completion. Assist with ...

Orvixengr

Administrative Assistant

Chicago, IL · Hybrid

$21 - $26/hr

Key Responsibilities 1. Office Administration & Coordination * Manage day-to-day office activities ... * Assist in maintaining and organizing physical and electronic filing systems for projects ...

Controlled Force

HR Coordinator

Batavia, IL · On-site

$24/hr

Key Responsibilities Benefits Administration * Assist with employee benefits enrollment, changes, and terminations * Serve as a point of contact for employee benefits-related questions * Coordinate ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Elgin, IL

Administration Assistant information

See Elgin, IL salary details

$11

$20

$30

How much do administration assistant jobs pay per hour?

As of Jul 31, 2026, the average hourly pay for administration assistant in Elgin, IL is $20.80, according to ZipRecruiter salary data. Most workers in this role earn between $17.12 and $23.03 per hour, depending on experience, location, and employer.

What does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What are the jobs of an administrative assistant?

An administrative assistant performs clerical tasks such as managing schedules, handling correspondence, organizing files, and supporting office operations. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What are the main duties of an administrative assistant?

An administrative assistant is responsible for managing office tasks such as scheduling appointments, handling correspondence, organizing files, and supporting other staff members. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth daily operations.

What are the key skills and qualifications needed to thrive as an Administration Assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges Administration Assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the role of an administration assistant?

An administration assistant provides administrative support within an organization by handling tasks such as managing correspondence, scheduling appointments, maintaining records, and assisting with office operations. They often use office software like Microsoft Office and require good organizational and communication skills.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are Administration Assistants?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.
More about Administration Assistant jobs
What are the most commonly searched types of Administration jobs in Elgin, IL? The most popular types of Administration jobs in Elgin, IL are:
What cities near Elgin, IL are hiring for Administration Assistant jobs? Cities near Elgin, IL with the most Administration Assistant job openings:
Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Elgin, IL as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $43,265 per year, or $20.8 per hour.

Administration Assistant

Swoon Staffing (A fortune 500 client of ours)

Deerfield, IL • On-site

$18/hr

Contractor

Medical, Dental, Vision

Re-posted 14 days ago

Job description

Administrative Assistant
Location: Hybrid – Round Lake & Deerfield, IL
Pay: $18/hour
Start Date: Targeting November, before Thanksgiving

Overview:
We’re supporting a global healthcare and life sciences organization in hiring an Administrative Assistant to provide high-level support to an IT Director and leadership team. This role will cover for an Executive Assistant on maternity leave and requires someone highly organized, proactive, and comfortable working in a dynamic, fast-paced environment.

Responsibilities:
• Provide executive-level administrative support to the IT Director and senior leadership
• Manage complex and frequently changing calendars, meetings, and scheduling logistics
• Coordinate domestic and international travel arrangements using Concur, including visa documentation when necessary
• Prepare and process expense reports accurately and promptly
• Plan and coordinate department events and large-scale town halls, ensuring catering, seating, and visual setup are organized and executed flawlessly
• Assist in building meeting agendas, preparing materials, and guiding teams through follow-ups
• Support ad hoc projects such as ordering awards, team supplies, and onboarding materials for new hires
• Serve as a key liaison across departments, communicating via Teams, email, text, and phone
• Collaborate closely with cross-functional partners to ensure smooth day-to-day operations
• Maintain flexibility for occasional after-hours support due to global time zones

Work Environment:
• Hybrid schedule – Split between Round Lake, IL and Deerfield, IL
• Schedule flexibility depending on weekly business needs
• Highly collaborative and inclusive environment

Qualifications:
• Minimum 1 year of experience supporting executives or senior-level management
• Advanced proficiency in Microsoft Office Suite and Concur
• Strong organizational and prioritization skills
• Excellent written and verbal communication abilities
• Professional, adaptable, and patient when working across diverse cultures and time zones
• Self-motivated with a strong sense of initiative and attention to detail

Company Description

• Come get Swoon’d!!
• Swoon handles the staffing need of over 80 Fortune 500 clients.
• We have won Best and Brightest Companies to Work for in the Nation Award 7 years in a row.
• Swoon was also awarded the Inc. 5000 Fastest Growing Private Companies in the US from 2016 – 2020.