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Admin Virtual Assistant Jobs in Minnesota (NOW HIRING)

Wilson-McShane Corp

EXECUTIVE ASSISTANT

Bloomington, MN · On-site

$85K - $100K/yr

Wilson-McShane Corporation, a third-party administrator for Taft-Hartley Funds, is seeking a ... Employee Assistance Program, including access to confidential counseling (virtual and in-person) To ...

CVS Health

Physician Assistant NP/PA Primary Care

Otsego, MN · On-site

$115K - $149K/yr

Virtual care visits may be conducted from the clinic during periods of lower onsite patient volume ... Ability to order/administer vaccines and injections (COVID19, influenza, TB testing, DepoProvera ...

CVS Health

Physician Assistant NP/PA Primary Care

Otsego, MN · On-site

$115K - $149K/yr

Virtual care visits may be conducted from the clinic during periods of lower onsite patient volume ... Ability to order/administer vaccines and injections (COVID-19, influenza, TB testing, Depo-Provera ...

Talent Search PRO

Tier 3/4 Special ed Teacher

Anoka, MN · On-site

$51K - $67K/yr

Onsite/Virtual: Onsite * Position Type: Select a Position Type * Working Hours: 37.5 hours/week ... Train school staff on behavior strategies and recommendations. * Assist with IEP development and ...

Talent Search PRO

Tier 3/4 Special ed Teacher

Anoka, MN · On-site

$50 - $55/hr

Onsite/Virtual: Onsite * Position Type: Select a Position Type * Working Hours: 37.5 hours/week ... Train school staff on behavior strategies and recommendations. * Assist with IEP development and ...

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All JobsAdmin JobsAdmin Virtual Assistant JobsAdmin Virtual Assistant Jobs in Minnesota

Admin Virtual Assistant information

What is an admin virtual assistant?

Admin Virtual Assistants are remote professionals who provide administrative support to businesses, entrepreneurs, or organizations. Their tasks typically include managing emails, scheduling appointments, data entry, handling customer inquiries, and organizing files. By working virtually, they help clients save time and streamline daily operations without the need for an on-site office presence. Admin Virtual Assistants are skilled in communication, organization, and using various digital tools to efficiently complete their tasks.

How does an admin virtual assistant typically manage communication and collaboration with remote teams?

Admin Virtual Assistants often rely on digital tools like email, instant messaging, and project management platforms (such as Slack, Trello, or Asana) to stay connected with remote teams. They are responsible for coordinating schedules, organizing virtual meetings, and sharing documents efficiently across different time zones. Effective communication skills and proactive follow-ups are crucial for ensuring tasks are completed and everyone is aligned. Regular check-ins and clear documentation also help minimize misunderstandings and keep projects on track.

What are the key skills and qualifications needed to thrive as an admin virtual assistant, and why are they important?

To thrive as an Admin Virtual Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by experience with office management or secretarial roles. Familiarity with tools like Microsoft Office, Google Workspace, project management platforms (e.g., Trello, Asana), and basic CRM systems is often required. Excellent communication, time management, and problem-solving abilities are crucial soft skills for handling diverse tasks independently and maintaining client relationships. These skills and qualities are essential for efficiently supporting business operations, ensuring accuracy, and enabling effective remote collaboration.

What is the difference between Admin Virtual Assistant vs Data Entry Specialist?

AspectAdmin Virtual AssistantData Entry Specialist
CredentialsBasic computer skills, organizational skillsTyping speed, accuracy, basic computer skills
Work EnvironmentRemote, flexible hoursRemote or on-site, focused on data input
Employer & IndustryBusinesses, entrepreneurs, online companiesCompanies needing data processing, research firms
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that an Admin Virtual Assistant handles a variety of administrative tasks like scheduling, email management, and customer support, while a Data Entry Specialist focuses primarily on inputting and managing data accurately. Both roles are remote-friendly and require basic computer skills, but their core responsibilities differ significantly.

What cities in Minnesota are hiring for Admin Virtual Assistant jobs?

Cities in Minnesota with the most Admin Virtual Assistant job openings:

Admin Virtual Assistant jobs near you
Infographic showing various Admin Virtual Assistant job openings in Minnesota as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 19% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

EXECUTIVE ASSISTANT

Bloomington, MN • On-site

Wilson-McShane Corp
Finance and Insurance • 51 - 200 employees
Learn more about Wilson-McShane Corpexternal

$85K - $100K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

Job description

Description:

Wilson-McShane Corporation, a third-party administrator for Taft-Hartley Funds, is seeking a full-time highly organized and proactive Executive Assistant to serve as a trusted partner to the CEO. This role provides high level administrative, operational, and project management support while maintaining confidentiality and effectively managing multiple priorities in a fast-paced environment.


Essential Duties:

  • Provide strategic support and optimization for the CEO’s calendar, email, travel, and meetings. 
  • Coordinate travel arrangements, including itineraries, logistics, and contingency planning, if necessary. 
  • Maintain and organize documents, records, and filing systems to ensure accuracy, accessibility, confidentiality, and efficient retrieval of information.
  • Coordinate and support internal and external meetings, including scheduling, logistics, agenda preparation, meeting materials, and follow-up on action items and deliverables.
  • Provide technology support for presentations and Microsoft Teams meetings, including setup, coordination, and troubleshooting as needed.
  • Maintain accurate client records, contact information, and history. 
  • Coordinate RFPs, proposals, and presentation materials, including research, content updates, and proposal refreshes for prospective clients. 
  • Conduct client, industry, and market research to support business development activities and strategic opportunities. 
  • Support trustee relationships, including assisting coordination of the annual IFEBP. 
  • Plan and coordinate client-focused events and appreciation efforts that enhance relationship building and client satisfaction.
  • Provide project management and administrative support for organizational initiatives, ensuring effective coordination, execution, and follow-through.
  • Maintain confidentiality when handling sensitive information and internal communications with professionalism and discretion
  • Other duties and projects as assigned

This is an exempt position with compensation range of $85,000-$100,000 per year and includes benefits such as the following:

  • Low Deductible Health, Prescription Drug and Dental Benefits
  • Voluntary Vision, Accident, Critical Illness and Pet Insurance
  • Flexible Spending Account (FSA)
  • Employer Contribution to 401(k) & Employee Stock Ownership Plan (ESOP)
  • 401(k) and Roth 401(k)
  • Paid Holidays and Paid time off
  • Dependent Care Reimbursement Account
  • Life Insurance and AD&D
  • Employee Assistance Program, including access to confidential counseling (virtual and in-person)

To perform the job successfully, an individual should have the following qualifications:

  • 5+ years of experience supporting senior executives, preferably a C-suite leader.
  • Exceptional organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Proficiency with Microsoft Office Suite, Outlook, Teams, PowerPoint, and Excel.
  • Experience coordinating meetings, travel, and executive communications.
  • Ability to handle confidential and sensitive information with discretion.
  • Exposure to board, trustee, or governance support activities.
  • Strong project management and follow-through skills.
  • Some travel to support the CEO and/or clients is required. 

Key Competencies:

  • Proactive mindset and can anticipate needs before they arise
  • Operational excellence — delivers reliable, high-quality execution under pressure.
  • Strategic awareness — understands business priorities and aligns support accordingly.
  • Relationship management — builds trust with senior stakeholders.
  • Adaptability — thrives in a dynamic, fast-changing environment.
Requirements: