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Admin Office Jobs in Rutherford, NJ (NOW HIRING)

Avantier, Inc.

Office Administrator

Plainfield, NJ · On-site

$50K - $65K/yr

Vision insurance Office Administrator Location: North Plainfield, New Jersey Company: Avantier - Premium Custom Optics Manufacturer Base Salary: $50,000 - $65,000 About Avantier Inc At Avantier, you ...

Choate Hall & Stewart

Office Administrator

Manhattan, NY · On-site

$19.75 - $27.25/hr

The Office Administrator will join our New York office to manage day-to-day operations and help create a welcoming, connected, and high-functioning environment. This is a hands-on role that blends ...

Choate, Hall & Stewart LLP

Office Administrator

Manhattan, NY · On-site

$19.75 - $27.25/hr

The Office Administrator will join our New York office to manage day-to-day operations and help create a welcoming, connected, and high-functioning environment. This is a hands-on role that blends ...

UBS

Office Administrator

Florham Park, NJ · On-site

$60K - $85K/yr

Your role A UBS Office Administrator supports market and branch management teams by overseeing daily office operations, HR tasks (like payroll and new hire onboarding), accounts payable, and ...

UBS

Office Administrator

Florham Park, NJ · On-site

$18.75 - $26/hr

Your role A UBS Office Administrator supports market and branch management teams by overseeing daily office operations, HR tasks (like payroll and new hire onboarding), accounts payable, and ...

Gagosian

Office Administrator

New York, NY

$19.75 - $27/hr

Gagosian is seeking a proactive and personable Office Administrator to join our Chelsea, NY team. This role serves as the first point of contact for staff, vendors, and visitors, and is essential in ...

IPsoft Inc.

Office Administrator

New York, NY · On-site

$19.75 - $27/hr

IPsoft is looking for an entry level graduate as an office administrator for our headquarters at Battery Park. In this role, the individual will have an opportunity to interact with all departments ...

Konrad

Office Administrator

Manhattan, NY · On-site

$55K - $65K/yr

About The Role As an Office Administrator, you will contribute to the employee and client experience in our Soho office. You have strong multi-tasking skills, a focus on hospitality, and demonstrate ...

Konrad

Office Administrator

New York, NY · Hybrid

$55K - $65K/yr

About The Role As an Office Administrator, you will contribute to the employee and client experience in our Soho office. You have strong multi-tasking skills, a focus on hospitality, and demonstrate ...

Konrad

Office Administrator

New York, NY · On-site

$55K - $65K/yr

About The Role As an Office Administrator, you will contribute to the employee and client experience in our Soho office. You have strong multi-tasking skills, a focus on hospitality, and demonstrate ...

SPC Co.

Office Administrator

Whitestone, NY · On-site

$32 - $36/hr

As our Office Administrator, you will be the cornerstone of our team and the first point of contact for visitors at reception, as well as the primary handler of incoming phone calls. In this role ...

SPC Co.

Office Administrator

Whitestone, NY

$36/hr

As our Office Administrator, you will be the cornerstone of our team and the first point of contact for visitors at reception, as well as the primary handler of incoming phone calls. In this role ...

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All JobsAdmin Office JobsAdmin Office Jobs in Rutherford, NJ

Admin Office information

See Rutherford, NJ salary details

$12

$22

$35

How much do admin office jobs pay per hour?

As of Jul 2, 2026, the average hourly pay for admin office in Rutherford, NJ is $22.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.64 and $24.28 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Administrative Office Professional, and why are they important?

To thrive as an Administrative Office Professional, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and document management tools is typically required. Excellent communication, problem-solving, and multitasking skills help you stand out in this role. These skills and qualities are essential for ensuring efficient office operations and supporting both staff and management effectively.

What are some of the common challenges faced by Admin Office professionals, and how can they be effectively managed?

Admin Office professionals often juggle multiple responsibilities such as scheduling, document management, and supporting various teams. Common challenges include managing conflicting priorities, handling urgent requests, and adapting to rapidly changing tasks. Effective time management, clear communication, and strong organizational skills are essential for overcoming these challenges. Building good relationships with colleagues and proactively seeking feedback can also help streamline workflows and improve overall efficiency.

What are Admin Office jobs?

Admin Office jobs refer to roles that handle administrative tasks within an organization, such as managing schedules, organizing files, supporting communication, and handling basic office operations. These positions often include job titles like administrative assistant, office manager, receptionist, and executive assistant. People in these roles are essential for ensuring the smooth functioning of daily office activities and supporting other staff members. They often serve as the first point of contact for clients and visitors, manage correspondence, and may assist with basic bookkeeping or HR tasks.

What is the difference between Admin Office vs Receptionist?

AspectAdmin OfficeReceptionist
Required CredentialsHigh school diploma; some roles may require administrative certificationsHigh school diploma; customer service skills
Work EnvironmentOffice setting, administrative tasks, document managementFront desk, greeting visitors, phone handling
Employer & Industry UsageCommon in corporate, healthcare, education sectorsCommon in hospitality, corporate offices, clinics
Search & Comparison IntentAdministrative support, office managementCustomer service, front desk duties

While both roles are vital in office settings, Admin Office positions focus on broader administrative tasks like document management and office coordination, whereas Receptionists primarily handle front desk duties and customer interactions. Understanding these differences helps job seekers target the right roles based on their skills and career goals.

What job categories do people searching Admin Office jobs in Rutherford, NJ look for? The top searched job categories for Admin Office jobs in Rutherford, NJ are:
What cities near Rutherford, NJ are hiring for Admin Office jobs? Cities near Rutherford, NJ with the most Admin Office job openings:
Admin Office jobs near you
Office Administrator

Office Administrator

Avantier, Inc.

Plainfield, NJ • On-site

$50K - $65K/yr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 20 days ago

Job description

Replies within 24 hours
Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Training & development
  • Vision insurance
Office Administrator
Location: North Plainfield, New Jersey
Company: Avantier - Premium Custom Optics Manufacturer
Base Salary: $50,000 - $65,000
About Avantier Inc
At Avantier, you won't just "have a job"-you'll work on real, cutting-edge technology used in aerospace, defense, and life sciences.
We are a global photonics company (25+ years), specializing in custom optical design, engineering, and manufacturing for high-tech industries worldwide.
Position Overview
Avantier is seeking an experienced Office Administrator to support daily office and operational activities. We are looking for someone who has previously worked in a similar role and can confidently manage administrative tasks, communication, inventory coordination, and follow-ups in a fast-paced environment.
The ideal candidate is organized, proactive, detail-oriented, and comfortable managing multiple priorities while communicating effectively across teams.
Key Responsibilities
  • Prepare packing slips, invoices, and related documentation
  • Manage emails, follow-ups, and internal/external communication
  • Prioritize tasks based on urgency and business needs
  • Maintain office procedures, records, and organizational systems
  • Assist with inventory tracking and office supply coordination
  • Handle incoming phone calls and route inquiries appropriately
  • Support managers and cross-functional teams with daily operations
  • Identify and communicate issues proactively
  • Assist with ad-hoc operational, administrative, and office tasks as needed
Qualifications
  • 2+ years of experience in an office coordination, administrative, or operations support role
  • Experience with invoicing, documentation, inventory management, and phone handling
  • Strong written and verbal communication skills
  • Proficient in Microsoft Office (Excel, Outlook, Word)
  • Strong organizational and time management skills
  • Ability to multitask and work independently
  • High attention to detail and accuracy
  • Self-motivated with a proactive mindset
Why Join Avantier
  • Competitive compensation and full benefits (Medical, Dental, Vision, 401k)
  • Opportunity to work in a growing high-tech industry
  • Collaborative, hands-on environment with real impact
Additional Information
  • Work Hours: Monday-Friday, 9:00 AM - 6:00 PM
  • Work Location: In-person (5 days/week)
  • Job Type: Full-time

Compensation: $50,000.00 - $65,000.00 per year
Careers
Avantier Inc. is an unparalleled leader in providing custom optical systems solutions. We offer advanced precision custom optical design, optical engineering, optical lens assembly, rapid optical proto-typing, image processing, and optical manufacturing services.
With over fifty years of experience in optical design and engineering, our team possesses an extensive wealth of knowledge. Our esteemed customers are well aware that Avantier is dedicated to providing exceptional care. Whether you require imaging solutions, lens systems, optical components, or opto-mechanical assemblies for applications in UV, VIS, NIR, or SWIR, rest assured, we have got you covered. Our advanced manufacturing units, coupled with cutting-edge metrology, empower us to manufacture precision optics of the highest caliber.
Opportunities for Career Growth
At Avantier, we maintain a commitment to equal opportunity and affirmative action, actively seeking out top talent. We present an excellent prospect for individuals interested in delving into the realm of custom optical lenses, offering a dynamic work environment.

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