Admin Assistant Job Jobs in Virginia (NOW HIRING)

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.

If you're looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder!

The Field Payroll Admin 1 provides basic payroll administrative and clerical support to the Field Payroll team. This role focuses on accurate data entry, document handling, and routine payroll support while learning payroll processes, systems, and compliance requirements.

• Assist with collecting, scanning, and filing payroll documentation (timecards, new hire forms, deductions).

• Perform basic data entry in Time Entry and payroll systems under supervision.

• Distribute paychecks and pay statements as directed.

• Respond to routine payroll inquiries by routing or escalating issues appropriately.

• Maintain organized and accurate employee payroll records.

• Support weekly payroll processing activities.

• Follow established payroll procedures, policies, and deadlines.

• Respond to employee payroll inquiries in a timely manner by performing the initial review, escalating as needed, and making sure employees receive a clear and accurate response to their request.

• Handle requests for hours report, paystubs, W-2s, and Verification of Employment (VOE).

• Collect, scan, and submit all payroll documentation, including garnishment notices, 401k letters, tax deduction catchups, travel agreements, and promotions.

• Ensure Time Entry software is updated with employee, foreman, and general foreman information.

• Review regular timecards, retro request, and missed time to make sure all hours and pay information are reported accurately.

• Review employees' pay rates for compliance with union contracts and labor laws.

• Submit requests and make sure certain employees have the devices and access to software they need to perform their time entry and payroll responsibilities.

• The duties and responsibilities are intended to describe the general nature and scope of work this position performs. This is not a complete listing; other duties will be assigned based on the position's role within the business unit.

• Basic understanding of payroll or HR administration.

• Strong attention to detail and data accuracy.

• Ability to follow instructions and maintain confidentiality.

• Effective written and verbal communication skills.

• Proficiency with Microsoft Office (Outlook, Excel, Word).

• Ability to work under time pressure and adapt to changing requirements with a positive attitude.

• Effective oral and written communication skills required for the position.

• High school diploma or equivalent required.

• 0-2 years of payroll, HR, finance, or administrative experience.

• Preferring experience working with a union employer.

• Payroll or HR coursework preferred.

• Up to 5%

• General work environment - sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning

• Noise level is usually low to medium; it can be loud on the jobsite.

• We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.

• Occasional lifting of up to 30 lbs.

Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.

• ESOP - Employee Stock Ownership

• 401 K

• Annual bonus program based upon performance, profitability, and achievement

• 17 PTO days per year plus 10 paid holidays

• 3 days of paid sick leave each year

• 3 days of paid Bereavement leave each year

• 3 days of paid Jury Duty

• Medical, Dental, Vision Insurance

• Bonding Leave

• Term Life, AD&D Insurance, and Voluntary Life Insurance

• Disability Income Protection Insurance

• Pre-tax Flexible Spending Plans (Health and Dependent Care)

• Charitable Giving Match with our Rosendin Foundation

Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business...and your career.

Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.