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Admin Assistant Assistant Jobs in Vaughan, ON (NOW HIRING)

Honeycomb Mfg

Netsuite Admin

Whitby, ON · On-site

Job Summary The Office Administrator is responsible for ensuring the smooth and efficient operation ... Prepare, organize, and maintain electronic and physical filing systems * Assist with basic ...

Clear Eye Doctors

Be Seen First

Optical Assistant

Toronto, ON · On-site

CA$20 - CA$28/hr

Administer advanced diagnostic testing, including OCT, retinal imaging, and visual fields * Assist with contact lens fittings and dry eye treatments * Assist with the optical, including custom frame ...

Banyan Software

Executive Assistant

Toronto, ON · Hybrid

Executive Assistant to the Chief Operating Officer Hybrid - This is a hybrid role based out of our Toronto office three days a week, Tuesday through Thursday . Banyan Software The primary goal of the ...

Rentokil Initial

Administrative Assistant

Milton, ON · On-site

CA$45K - CA$50K/yr

An Administrative Assistant will act as a liaison, providing product/service information, answering ... High school diploma or higher * 3+ years of experience working in a capacity of admin for a small ...

Rentokil Initial

Administrative Assistant

Milton, ON · On-site

CA$45K - CA$50K/yr

An Administrative Assistant will act as a liaison, providing product/service information, answering ... High school diploma or higher * 3+ years of experience working in a capacity of admin for a small ...

HollisWealth

Contracting Assistant

Toronto, ON · Hybrid

CA$45K/yr

Contracting Assistant The primary focus of the Contracting Assistant is to work effectively with the Contracting Administrators and support them in providing indispensable service to PPI Advisors ...

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Showing results 21-40

All JobsAdmin JobsAdmin Assistant Assistant JobsAdmin Assistant Assistant Jobs in Vaughan, ON

Admin Assistant Assistant information

What is an admin assistant assistant?

Admin Assistant Assistants are professionals who provide support to administrative assistants and office staff by performing clerical and organizational tasks. Their responsibilities often include managing documents, scheduling appointments, answering phone calls, and assisting with data entry. They help ensure that office operations run smoothly by handling routine tasks and supporting the administrative team. This role is crucial in maintaining an efficient and organized workplace environment.

What are the key skills and qualifications needed to thrive as an admin assistant assistant?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and sometimes customer relationship management (CRM) tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills and qualities are essential for efficiently managing tasks, supporting teams, and ensuring smooth office operations.

What are some common challenges faced by admin assistant assistants, and how can they effectively manage their workload?

Admin Assistant Assistants often juggle multiple tasks, such as scheduling meetings, managing correspondence, and organizing files for their team. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. To manage their workload effectively, they should develop strong organizational skills, use productivity tools (like calendars and task trackers), and communicate openly with supervisors about shifting priorities. Building good relationships with colleagues also helps streamline collaboration and ensures tasks are completed efficiently.

What is the difference between Admin Assistant Assistant vs Administrative Coordinator?

AspectAdmin Assistant AssistantAdministrative Coordinator
CredentialsHigh school diploma or equivalent; some roles may require basic office certificationsHigh school diploma; some roles may prefer additional certifications or experience in office management
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, often overseeing multiple projects and coordinating teams
Employer & Industry UsageCommon in various industries for supporting administrative staffUsed in organizations requiring more coordination and project management
Search & Comparison IntentPeople comparing entry-level or support roles in administrationIndividuals seeking roles with more coordination responsibilities

The Admin Assistant Assistant typically handles basic administrative support tasks in office settings, while the Administrative Coordinator takes on additional responsibilities like project coordination and team support. Both roles are essential in administrative hierarchies but differ in scope and complexity.

How much does an admin assistant get paid?

The average salary for an administrative assistant varies by location and experience but typically ranges from $30,000 to $50,000 annually. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages. Many roles also offer benefits such as health insurance and paid time off.

What cities near Vaughan, ON are hiring for Admin Assistant Assistant jobs?

Cities near Vaughan, ON with the most Admin Assistant Assistant job openings:

Admin Assistant Assistant jobs near you
Infographic showing various Admin Assistant Assistant job openings in Vaughan, ON as of August 2026, with employment types broken down into 77% Full Time, 17% Part Time, and 6% Contract. Highlights an 83% In-person, 11% Hybrid, and 6% Remote job distribution.

Administrative Assistant

Fitzii Organic

Richmond Hill, ON • On-site

Full-time

Re-posted 9 days ago

Job description

SUMMARY:  We are seeking an energetic, intelligent candidate to join our retail team as a sales coordinator  Duties & Responsibilities: * Responsible for completing and maintaining sales reports and sales information requests for customer team for weekly, monthly, and quarterly tracking requirements * Responsible for maintaining and updating customer set up forms. * Responsible for updating and maintaining our item data in our Customers systems. * Assist sales team with compiling info for customer decks * Responsible for updating and maintaining price changes in customers systems * Responsible for updating deductions in customer systems * Provide admin support to all account representatives   The successful candidates must possess the following Knowledge, Skills and Abilities:   * Advanced in Microsoft Office (Word, Excel, PowerPoint, Outlook). * Microsoft Dynamics CRM experience an asset. * Advanced knowledge of Sharepoint. * Able to work independently or a part of a team. * Strong attention to detail. * Good analytical capability. * Ability to thrive in a fast-paced work environment. * Strong time management skills. * Self motivated. * Results oriented. * Excellent interpersonal and communication skills. * Highly organized and multi-task orientated.  This is not a remote role.   We offer a competitive wage, and group benefit package.