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Admin Assistant Assistant Jobs in Vaughan, ON (NOW HIRING)

Wing Assistant

GTM Sales Associate

Toronto, ON · Remote

Wing Assistant is building the next generation of AI-enabled workforce solutions for growing businesses. We help companies get high-quality support across roles like executive assistance, admin ...

TalentSphere

Contract Administrator

Toronto, ON · Hybrid

... Admin assistant to their Toronto office to support project teams during the construction phase while gaining mentorship and exposure to high level, confidential government projects. THE ROLE Working ...

GHD

Assistant Contract Administrator

Markham, ON · On-site

CA$137K/yr

Our Construction Phase Services group located in our Markham, Whitby, Toronto, and Mississauga Offices is looking for an Assistant Contract Administrator to work as part of a contract administration ...

HDR

Assistant Contract Administrator

Richmond Hill, ON · On-site

HDR is seeking an Assistant Contract Administrator to join the Construction and Field Services team in the Greater Toronto Area to work on provincial and municipal roadway and highway construction ...

Associa

Site Administrative Assistant

Mississauga, ON · On-site

We are looking for a Administrative Assistant/Condominium Property Administrator to join our Mississauga office on permanent basis. Administrative Assistant shall be responsible for effectively and ...

Clicksor

HR Assistant

Toronto, ON

ADMIN DEPT-HR TEAM SALARY: TO BE NEGOTIATED LOCATION: STEELES & VICTORIA PARK The Human Resources assistant assists with the administration of the day-to-day operations of the human resources ...

Omers

Assistant Property Manager

Toronto, ON · On-site

Support the Property Administrator to ensure accuracy of billings and collections are received on time * Assist with default preparation and delivery notices to customers * Provide support to ...

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Admin Assistant Assistant information

What is an admin assistant assistant?

Admin Assistant Assistants are professionals who provide support to administrative assistants and office staff by performing clerical and organizational tasks. Their responsibilities often include managing documents, scheduling appointments, answering phone calls, and assisting with data entry. They help ensure that office operations run smoothly by handling routine tasks and supporting the administrative team. This role is crucial in maintaining an efficient and organized workplace environment.

What are the key skills and qualifications needed to thrive as an admin assistant assistant?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and sometimes customer relationship management (CRM) tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills and qualities are essential for efficiently managing tasks, supporting teams, and ensuring smooth office operations.

What are some common challenges faced by admin assistant assistants, and how can they effectively manage their workload?

Admin Assistant Assistants often juggle multiple tasks, such as scheduling meetings, managing correspondence, and organizing files for their team. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. To manage their workload effectively, they should develop strong organizational skills, use productivity tools (like calendars and task trackers), and communicate openly with supervisors about shifting priorities. Building good relationships with colleagues also helps streamline collaboration and ensures tasks are completed efficiently.

What is the difference between Admin Assistant Assistant vs Administrative Coordinator?

AspectAdmin Assistant AssistantAdministrative Coordinator
CredentialsHigh school diploma or equivalent; some roles may require basic office certificationsHigh school diploma; some roles may prefer additional certifications or experience in office management
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, often overseeing multiple projects and coordinating teams
Employer & Industry UsageCommon in various industries for supporting administrative staffUsed in organizations requiring more coordination and project management
Search & Comparison IntentPeople comparing entry-level or support roles in administrationIndividuals seeking roles with more coordination responsibilities

The Admin Assistant Assistant typically handles basic administrative support tasks in office settings, while the Administrative Coordinator takes on additional responsibilities like project coordination and team support. Both roles are essential in administrative hierarchies but differ in scope and complexity.

How much does an admin assistant get paid?

The average salary for an administrative assistant varies by location and experience but typically ranges from $30,000 to $50,000 annually. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages. Many roles also offer benefits such as health insurance and paid time off.

What cities near Vaughan, ON are hiring for Admin Assistant Assistant jobs?

Cities near Vaughan, ON with the most Admin Assistant Assistant job openings:

Admin Assistant Assistant jobs near you
Infographic showing various Admin Assistant Assistant job openings in Vaughan, ON as of August 2026, with employment types broken down into 77% Full Time, 17% Part Time, and 6% Contract. Highlights an 83% In-person, 11% Hybrid, and 6% Remote job distribution.

Administrative Assistant (Contract Position)

D and H Distributing Co

Mississauga, ON • On-site

Contractor

Re-posted 3 days ago

D&H Distributing rating

6.1

Company rating: 6.1 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

344th of 428 rated retail wholesalers

Job description

Admin Assistant - Contract position

We are looking for an Admin Assistant to support our Mississauga location.  This position is a contract position working Monday to Friday (40 hours per week).


Duties for the contract position:

  • Scanning of warehouse documents:  BOLs, RA receipts, customer pick-ups, and receiving documents
  • Manually converting the US orders to CAD in CCA and then billing Amazon, Canada Computers and Memory Express manually so that the dollars align 
  • Tracking of the rebate removals to ensure that the monthly true up aligns with the rebate removals
  • Ad hoc issues requiring added research and investigations such as EHF and other issues
  • Back-up for bank reconciliations, taxes remittances, AP invoice coding, or bank deposits
  • Completes other duties and projects as assigned by management.
  • Ability to perform tasks with minimal supervision.
  • Perform additional work-related duties as assigned.

Required Qualifications:

  • Working knowledge of the Microsoft Office suite (Excel, Outlook, Word).
  • Ability to multi-task and prioritize
  • Superior organizational and time management skills
  • Professional verbal and written business communication skills.
  • Dependable and exhibit high degree of professionalism
  • Superior organizational and time management skills

Apply at dandh.ca/careers

D&H Canada is committed to providing employment accommodation in accordance with applicable laws of the province. If you require accommodations please contact human resources.

What D&H Distributing employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

D&H Distributing logo

About D&H Distributing

Sourced by ZipRecruiter

D&H is one of Forbes Top Largest Private Companies and brings the latest brands and technology solutions to etailers, retailers and providers across North America. With 106 years of experience, D&H partners with top brands to offer the latest in IT and electronics to thousands of accounts nationally. As a privately held Employee Stock Ownership Plan, D&H's team of employees are vested in the success of the company as they too are c -owners of the organization.

Industry

Computer and computer peripheral equipment and software wholesalers

Company size

1,001 - 5,000 Employees

Headquarters location

Harrisburg, PA, US

Year founded

1918

Social media

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