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Admin Assistant Assistant Jobs in Ontario (NOW HIRING)

Liberty Staffing

CA$26/hr

Our client, in Shelburne is currently recruiting for an experienced Administrative Assistant/ Receptionist to join their team. Position Overview: Employee's will be working within a fast-paced office.

NSG Group

Finance Admin Assistant

Collingwood, ON

Primary Duties: Finance * * Monthly accruals including journal entries, cash receipts and petty cash * Account reconciliations * Employee Benefits, HST fillings and reconciliations. Purchasing ...

Wing Assistant

GTM Sales Associate

Toronto, ON · Remote

Wing Assistant is building the next generation of AI-enabled workforce solutions for growing businesses. We help companies get high-quality support across roles like executive assistance, admin ...

TalentSphere

Contract Administrator

Toronto, ON · Hybrid

... Admin assistant to their Toronto office to support project teams during the construction phase while gaining mentorship and exposure to high level, confidential government projects. THE ROLE Working ...

GHD

Assistant Contract Administrator

Markham, ON · On-site

CA$137K/yr

Our Construction Phase Services group located in our Markham, Whitby, Toronto, and Mississauga Offices is looking for an Assistant Contract Administrator to work as part of a contract administration ...

HDR

Assistant Contract Administrator

Richmond Hill, ON · On-site

HDR is seeking an Assistant Contract Administrator to join the Construction and Field Services team in the Greater Toronto Area to work on provincial and municipal roadway and highway construction ...

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Admin Assistant Assistant information

What is an admin assistant assistant?

Admin Assistant Assistants are professionals who provide support to administrative assistants and office staff by performing clerical and organizational tasks. Their responsibilities often include managing documents, scheduling appointments, answering phone calls, and assisting with data entry. They help ensure that office operations run smoothly by handling routine tasks and supporting the administrative team. This role is crucial in maintaining an efficient and organized workplace environment.

What are the key skills and qualifications needed to thrive as an admin assistant assistant?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and sometimes customer relationship management (CRM) tools is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills and qualities are essential for efficiently managing tasks, supporting teams, and ensuring smooth office operations.

What are some common challenges faced by admin assistant assistants, and how can they effectively manage their workload?

Admin Assistant Assistants often juggle multiple tasks, such as scheduling meetings, managing correspondence, and organizing files for their team. One common challenge is prioritizing urgent requests while maintaining accuracy and attention to detail. To manage their workload effectively, they should develop strong organizational skills, use productivity tools (like calendars and task trackers), and communicate openly with supervisors about shifting priorities. Building good relationships with colleagues also helps streamline collaboration and ensures tasks are completed efficiently.

What is the difference between Admin Assistant Assistant vs Administrative Coordinator?

AspectAdmin Assistant AssistantAdministrative Coordinator
CredentialsHigh school diploma or equivalent; some roles may require basic office certificationsHigh school diploma; some roles may prefer additional certifications or experience in office management
Work EnvironmentOffice settings, supporting administrative tasksOffice environments, often overseeing multiple projects and coordinating teams
Employer & Industry UsageCommon in various industries for supporting administrative staffUsed in organizations requiring more coordination and project management
Search & Comparison IntentPeople comparing entry-level or support roles in administrationIndividuals seeking roles with more coordination responsibilities

The Admin Assistant Assistant typically handles basic administrative support tasks in office settings, while the Administrative Coordinator takes on additional responsibilities like project coordination and team support. Both roles are essential in administrative hierarchies but differ in scope and complexity.

How much does an admin assistant get paid?

The average salary for an administrative assistant varies by location and experience but typically ranges from $30,000 to $50,000 annually. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages. Many roles also offer benefits such as health insurance and paid time off.

What cities in Ontario are hiring for Admin Assistant Assistant jobs?

Cities in Ontario with the most Admin Assistant Assistant job openings:

Admin Assistant Assistant jobs near you
Infographic showing various Admin Assistant Assistant job openings in Ontario as of August 2026, with employment types broken down into 69% Full Time, 15% Part Time, 8% Temporary, and 8% Contract. Highlights an 92% In-person, and 8% Remote job distribution.

Admin Assistant - 18 Month Contract

Cascadia Metals

Hamilton, ON • On-site

Contractor

Medical, Dental, Life

Posted 27 days ago

Job description

About the job ADMIN ASSISTANT- 18 MONTH CONTRACT  Cascadia Metals stands firm in its founding principles, with a steadfast commitment to success. Our growth is a testament to the dedication of our owners and our ongoing investment in both infrastructure and, more importantly, our people-our valued employees. As we continue to evolve, our strength remains unwavering, driving us to enhance efficiency and embrace progress. With an optimistic outlook on the future, we firmly believe in enduring potential for creative and innovative distribution. Join us at Cascadia Metals, where resilience meets innovation, and together, we shape a dynamic future. Cascadia Metals is actively seeking qualified candidates for the position of Admin Assistant, to work out of our Hamilton branch. This will be a 18-month contract for a maternity leave. In this role, you will be performing administrative duties. This is a position for someone who has administrative experience. Duties for this position include, but are not limited to: Responsibilities:Meeting customers with enthusiasm and assisting with their inquiries.Accounts Receivable- Cheque Deposits/ Credit Card Payment Processing through Moneris. Applying AR Payments into Steel Plus as well as releasing orders with payment. Production SchedulingProviding Statements of Accounts and helping with AR questions.Accounts Payable Contact for the Branch Customer Service- PO creating & processing, Creating Sales Order, providing update to customer/Sales Rep. responding to phones and e-mails enquiries, Inventory look ups.Responsible for ordering office and warehouse supplies as needed. Provides assistance to staff, managers and sales reps.Provides standard clerical duties assigned including faxing, copying, mailing and communicating with other branches. Courier, receiving and distributing individual mail.Collecting and completing expenses for office and selecting personnel. Requirements:Minimum of 1-year experience working in an administrative or receptionist rolePost-secondary education is preferredExcellent working knowledge of MS Office - Word, Excel, PowerPoint, and OutlookStrong written and verbal communication skillsStrong organizational and analytic skillsAbility to work independentlyAbility to work collaboratively within an office environment Why Work for Us? We believe in work that stays at work by offering our employees a work-life balance along with exceptional benefits.Company paid benefits package, including Extended Medical, Dental, Life Insurance and Visionthe proper equipment to allow you to succeed in your joban opportunity to grow with a progressive company While all responses are appreciated only those being considered for interviews will be acknowledged.