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Admin Admin Assistant Jobs in Calgary, AB (NOW HIRING)

Wing Assistant

GTM Sales

Calgary, AB · Remote

Wing Assistant is building the next generation of AI-enabled workforce solutions for growing businesses. We help companies get high-quality support across roles like executive assistance, admin ...

Payworks Inc.

Database Administrator

Calgary, AB · Hybrid

... data. Assist in ensuring databases comply with organizational policies and industry standards ... Work closely with Database Administrators, Software Developers, IT Operations, and IT Security to ...

Recruitment Partners

Payroll Administrator

Calgary, AB · On-site

Payroll Administrator Our client is seeking an experienced Payroll Administrator to join their team ... Maintain complete, organized, and up-to-date employee payroll records and documentation * Assist ...

GroupSource

Benefits Administrator

Calgary, AB · On-site

CA$53K - CA$55K/yr

Benefits Administrator Who We Are At GroupSource, we believe great work starts with a strong ... You will assist other team members with their responsibilities as required. What You Bring to the ...

Colliers

Property Administrator

Calgary, AB · On-site

The Property Administrator will support the Property Management team and assist with the overall management of the real estate portfolio. Strong client relationships are meaningful to you. You enjoy ...

Colliers

Property Administrator

Calgary, AB · On-site

The Property Administrator will support the Property Management team and assist with the overall management of the real estate portfolio. Strong client relationships are meaningful to you. You enjoy ...

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All JobsAdmin Admin JobsAdmin Admin Assistant JobsAdmin Admin Assistant Jobs in Calgary, AB

Admin Admin Assistant information

What is an admin admin assistant?

Admin Admin Assistants, also known as Administrative Assistants, are professionals who provide support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities typically include managing schedules, organizing files, preparing documents, answering phones, and assisting with correspondence. They play a crucial role in ensuring the smooth operation of an office or department by helping managers and other staff stay organized and efficient.

What are the key skills and qualifications needed to thrive as an administrative assistant?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes basic bookkeeping tools is typically required. Excellent communication, adaptability, and problem-solving skills help you excel in supporting teams and handling diverse administrative tasks. These skills and qualities are crucial for maintaining smooth office operations and enabling greater productivity within the organization.

What are some common challenges faced by admin assistants, and how can they effectively manage them?

Admin Assistants often juggle multiple tasks at once, such as scheduling meetings, managing correspondence, and maintaining records, which can make prioritization challenging. To manage these demands effectively, it's important to develop strong organizational skills and utilize tools like digital calendars and task management software. Communicating clearly with team members and proactively seeking clarification on urgent tasks can also help prevent misunderstandings and ensure smooth workflow. Embracing adaptability and being open to learning new systems will further support success in this dynamic role.

What is the difference between Admin Admin Assistant vs Office Clerk?

AspectAdmin Admin AssistantOffice Clerk
CredentialsHigh school diploma; some roles may prefer administrative certificationsHigh school diploma or equivalent
Work EnvironmentOffice settings, administrative departmentsOffice, reception, or administrative support areas
Employer & Industry UsageBusinesses, government agencies, nonprofitsSimilar industries, often overlapping roles
Common Search & ComparisonYesYes

The Admin Admin Assistant and Office Clerk roles both support office operations, but the Admin Admin Assistant typically handles more complex administrative tasks, scheduling, and correspondence, while the Office Clerk focuses on basic clerical duties like filing, data entry, and reception. Both roles are essential in maintaining smooth office functions, with the Admin Admin Assistant often requiring more specialized skills or certifications.

How much do admin assistants get paid?

Admin assistants typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Salaries can also vary based on the complexity of tasks and the use of office software tools.

What are the top 3 skills of an administrative assistant?

The top three skills of an administrative assistant are strong organizational abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable them to manage schedules, handle correspondence, and support daily office operations efficiently.

What exactly does an admin assistant do?

An administrative assistant supports office operations by handling tasks such as managing schedules, organizing files, preparing documents, and answering phone calls. They often use office software like Microsoft Office and may coordinate meetings or communicate with clients, ensuring smooth daily functioning of the workplace.

What are popular job titles related to Admin Admin Assistant jobs in Calgary, AB?

For Admin Admin Assistant jobs in Calgary, AB, the most frequently searched job titles are:

What job categories do people searching Admin Admin Assistant jobs in Calgary, AB look for?

The top searched job categories for Admin Admin Assistant jobs in Calgary, AB are:

Admin Admin Assistant jobs near you
Infographic showing various Admin Admin Assistant job openings in Calgary, AB as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution.

Admin, Accounts Receivable (Hardline Engineering Ltd.)

Hardline Engineering Ltd.

Calgary, AB

Full-time

Posted 16 days ago

Job description

Thinking about a change?
 

Hardline Engineering is a design and engineering firm specializing in low, medium and high voltage utility and industrial engineering services. 

We are a diverse and equal opportunity employer with an open, honest and transparent workplace where we share information, ideas, concerns and challenges openly with each other and strive to be a great team together. 

Innovation, optimization and automation are fundamental to our culture and our clients. Hardline was founded by two former utility engineers with a passion for delivering the highest quality products and services for our clients. We currently employ and deliver services to multiple clients Across Canada 

You as an Administrator, Accounts Receivable will: 

  • Record and perform daily/weekly cheque deposits
  • Enter cash receipts daily
  • Collections for external customers
  • Review the monthly AR ledger as collections and payments are made
  • Run monthly billings/proforma invoices, review for completeness & accuracy, and distribute to project managers for approval
  • Support internal and external customers with document requests and invoice/contract inquiries
  • Distribute monthly customer invoices
  • Distribute monthly customer statements

    Key Skills and Competencies 

    • Working knowledge of accounting databases
    • Proficient in excel and Microsoft programs
    • Experience working with customers in an Accounts Receivable related position or customer service
    • You have the ability to identify problems and assist in producing logical solutions to help co-workers solve issues