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Admin Admin Assistant Jobs in Iowa (NOW HIRING)

Loenbro

EH&S Administrator

Cedar Rapids, IA · On-site

The Project EHS Admin plays a key role in keeping daily operations aligned with Loenbro's safety ... Maintain project-level EHS records. * Assist with daily, weekly, and monthly safety reporting as ...

Thompson Solutions Group

Payroll Administrator

Sioux City, IA · On-site

$24.25 - $32.75/hr

Payroll Administrator About the Opportunity Thompson Solutions Group is looking for a detail ... Review payroll data, resolve discrepancies, and ensure accuracy * Assist employees, supervisors ...

Alter Trading Corp

Scale Administrator

Davenport, IA · On-site

$20/hr

The Scale Administrator will also assist customers in a professional and positive manner, with inquiries related to Alter Metal Recycling via phone and in person. This is a critical role, stability ...

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Admin Admin Assistant information

What is an admin admin assistant?

Admin Admin Assistants, also known as Administrative Assistants, are professionals who provide support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities typically include managing schedules, organizing files, preparing documents, answering phones, and assisting with correspondence. They play a crucial role in ensuring the smooth operation of an office or department by helping managers and other staff stay organized and efficient.

What are the key skills and qualifications needed to thrive as an administrative assistant?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes basic bookkeeping tools is typically required. Excellent communication, adaptability, and problem-solving skills help you excel in supporting teams and handling diverse administrative tasks. These skills and qualities are crucial for maintaining smooth office operations and enabling greater productivity within the organization.

What are some common challenges faced by admin assistants, and how can they effectively manage them?

Admin Assistants often juggle multiple tasks at once, such as scheduling meetings, managing correspondence, and maintaining records, which can make prioritization challenging. To manage these demands effectively, it's important to develop strong organizational skills and utilize tools like digital calendars and task management software. Communicating clearly with team members and proactively seeking clarification on urgent tasks can also help prevent misunderstandings and ensure smooth workflow. Embracing adaptability and being open to learning new systems will further support success in this dynamic role.

What is the difference between Admin Admin Assistant vs Office Clerk?

AspectAdmin Admin AssistantOffice Clerk
CredentialsHigh school diploma; some roles may prefer administrative certificationsHigh school diploma or equivalent
Work EnvironmentOffice settings, administrative departmentsOffice, reception, or administrative support areas
Employer & Industry UsageBusinesses, government agencies, nonprofitsSimilar industries, often overlapping roles
Common Search & ComparisonYesYes

The Admin Admin Assistant and Office Clerk roles both support office operations, but the Admin Admin Assistant typically handles more complex administrative tasks, scheduling, and correspondence, while the Office Clerk focuses on basic clerical duties like filing, data entry, and reception. Both roles are essential in maintaining smooth office functions, with the Admin Admin Assistant often requiring more specialized skills or certifications.

How much do admin assistants get paid?

Admin assistants typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Salaries can also vary based on the complexity of tasks and the use of office software tools.

What are the top 3 skills of an administrative assistant?

The top three skills of an administrative assistant are strong organizational abilities, effective communication skills, and proficiency with office software such as Microsoft Office or Google Workspace. These skills enable them to manage schedules, handle correspondence, and support daily office operations efficiently.

What exactly does an admin assistant do?

An administrative assistant supports office operations by handling tasks such as managing schedules, organizing files, preparing documents, and answering phone calls. They often use office software like Microsoft Office and may coordinate meetings or communicate with clients, ensuring smooth daily functioning of the workplace.

What are popular job titles related to Admin Admin Assistant jobs in Iowa?

For Admin Admin Assistant jobs in Iowa, the most frequently searched job titles are:

What job categories do people searching Admin Admin Assistant jobs in Iowa look for?

The top searched job categories for Admin Admin Assistant jobs in Iowa are:

Admin Admin Assistant jobs near you
Infographic showing various Admin Admin Assistant job openings in Iowa as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Admin Services Specialist - Pediatric GI/ID

University of Iowa Hospitals & Clinics

Iowa City, IA • On-site

Full-time

Posted 18 days ago

University Of Iowa Health Care rating

7.1

Company rating: 7.1 out of 10

Based on 63 frontline employees who took The Breakroom Quiz

382nd of 893 rated healthcare providers

Job description

Description
Support the function of the Division Directors in Gastroenterology and Infectious Disease. Manage, direct and support the daily operations of the Divisions. Contribute to the success of the Divisions by providing administrative services through the coordination and support of planning, directing, and evaluating operations. Coordinate divisional activities and events; gather and provide information as requested for the department and college. Provide administrative supervision to the divisional support staff. Serve as administrative and business operations liaison with Pediatrics Administration.
Duties to include, but not limited to:
Operational Support and Management:
  • Support the daily operations of an office, project or program, including coordination of specialized events and activities, appropriateness of expenditures, contract or grant requirements, and changes in policies and procedures.
  • Coordinate and/or administer the operational and/or financial activities associated with the Divisions of Gastroenterology and Infectious Disease. Monitor status of projects.
  • Assist the Associate Director of Clinical Functions and the Division Directors in the preparation of periodic and special reports, as assigned, to include clinical operations and metrics, outreach tracking and planning, educational programming requirements and metrics, and others as requested.
  • Support the Division Directors in planning, developing, coordinating and implementing short and long range goals as outlined in the strategic plan for the Divisions.
  • Assist with faculty and resident recruitment including coordinating visits, arranging travel and planning itineraries.
  • Use Epic and Epic reporting functions to support the data needs of the clinical operations and optimization.
  • Assist the division director in the monthly review of RVU reports. Assist with the tracking and collection of relevant information as requested by the Division(s) or department for divisional or individual productivity metrics.
  • Assist with assuring divisional compliance with policies, procedures and UI Health Care patient care requirements.
  • Coordinate divisional meetings and conferences under the direction of the Division Directors, which includes the gathering of data, assisting in preparing of agenda, taking minutes where appropriate and assuring details are accurate.
  • Plan and arrange for appropriate facilities and services in conjunction with divisional activities and events.
  • Assist with coordination of job shadowing opportunities for the Divisions.
  • Provide support for grant preparation (i.e. gathering information, inputting and formatting documents, submission of grants and annual reports, etc.).
  • Oversee other monthly division schedules as requested (for example, medical student/residency/fellowship schedule, lecture schedules). Prepare faculty call schedule with the direction of the Division Directors.

Human Resources (HR):
  • Exercise knowledge of HR policies and procedures; may provide basic guidance and advice to Division Directors and others in the Divisions.
  • May provide functional and administrative supervision of divisional administrative support staff. Provide direction, assignments, feedback, coaching and counseling to assure outcomes are achieved. Observe individual performance, provide fair and objective feedback, and identify opportunities to enhance performance if needed.
  • May hire, develop and manage the performance of administrative support staff in collaboration with the respective Division Director, assure staff is compliant with UI policies and procedures. Perform annual performance appraisals, with solicitation of Division Director and faculty input and feedback, for all other administrative and clerical divisional support staff.
  • Manage and oversee human resource related issues for the division such as faculty recruitments, appraisals, competencies, compliances. Responsible for the bi-weekly ELMS approval of divisional administrative and support staff timecards.
  • Maintain effective working relationships with faculty, staff, students and the public.

Financial Responsibility:
  • Analyze program data, develop reports, oversee activities. Monitors specific divisional accounts/expenditures; reconcile statements. Advise management on budgetary needs or discrepancies.
  • Coordinate and/or administer the operational and/or financial activities associated with specific divisional services or contractual programs, as well as the divisional incentive program.
  • Maintain knowledge, understanding, and management of the divisional expenses to meet divisional fiscal year expense budgets
  • Analyze, monitor and report financial data, information and reports.
  • Monitor, track and reconcile divisional expenditures related to faculty) academic expenses
  • Initiate purchasing requests for supplies and equipment.
  • May provide support and assistance with divisional grants management and administration.

Strategic Planning:
  • Assist in the coordination/preparation of strategic plans for the Divisions. Monitor strategic plan and make recommendations for change if the business plan is not being met or if the strategic direction has changed. Establish timelines, remind contributors, proof and edit the division strategic plan.
  • Assist in the evaluation and optimization of clinical operations, and community outreach and satellite clinics.
  • Assist in the development and justification of Business Plans for the creation of new hires for faculty and staff.
  • Assist in the preparation of periodic and special reports of divisional activities.

Information Management:
  • Collect, analyze, maintain and provide information on various divisional activities. This information relates to scheduling activities, fellowship program and faculty promotions.
  • Research information, as needed, to facilitate communication process.
  • Troubleshoot computer and device issues in cooperation with HCIS.
  • Gather and provide information using available resources.

Communications Management:
  • Serve as the primary liaison between the Divisions and departmental administration by providing information and responding to inquiries.
  • Monitor the information on organizational websites pertaining to the Divisions; provide updates and current information as needed.
  • Develop and coordinate internal and external communications in conjunction with Divisional or Administrative leadership.
  • Serve as liaison to faculty, staff, students within the Divisions to communicate the interpretation of departmental and University policies, procedures and programs.
  • Serve as primary contact for the Divisions for maintenance and facilities management.

Qualifications
Education Requirement
  • A bachelor's degree or an equivalent combination of education and experience is required.

Experience Requirements
  • Excellent written and verbal communication skills are required.
  • Must be proficient in computer software applications (MS Word, Excel, PowerPoint, Outlook).
  • 1-3 years of related administrative support experience is required.

Desired Qualifications
  • Knowledge of University policies, procedures and regulations is desirable.
  • 6 months - 1 year experience coordinating or supporting a program.

Highly Desired Qualifications
  • Prior supervisory experience is highly desired.
  • Experience reviewing and managing financials and expense budgets is highly desirable.
  • Experience with Graduate Medical Education is highly desirable.
  • Experience with Epic and Epic reporting is highly desirable.
  • Experience working in a clinical department is highly desirable.

Position and Application details:
In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission:
  • Resume
  • Cover Letter

Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.
For additional questions, please contact pedsuichildrenshr@healthcare.uiowa.edu
This position is not eligible for University sponsorship for employment authorization.

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