Acquisition Assistant Jobs in Colorado (NOW HIRING)

Responsibilities: * Serves primarily as an Executive Assistant to the 3 STS Commander and provides advice, expertise and consultation in acquisition program management (PM) lifecycle activities, in concert with sustainment engineering, logistics and test and evaluation members to the government/squadron integrated planning team
* CORE EXECUTIVE ASSISTANT RESPONSIBILITIES: * Calendar & Schedule Management:
Coordinates the Commander's daily itinerary, balances competing priorities, and schedules high-level meetings across Mission Delta 3 leadership. * Travel Coordination (DTS):
Authorizes and manages complex official travel profiles via the Defense Travel System (DTS), ensuring prompt voucher processing and compliance with Joint Travel Regulations. * Correspondence Control:
Reviews, formats, and routes official taskings, awards, performance evaluations, and memorandums to meet strict military writing standards. * Meeting & Event Logistics:
Arranges conference spaces, prepares agendas, coordinates briefings, takes minutes, and tracks action items for commander-led staff meetings. * Visitor Protocol Support:
Manages base access requests, coordinates building security entry, and assists with distinguished visitor (DV) protocol for incoming military and civilian leaders. * Information Flow Management:
Serves as the primary gatekeeper for the Commander, filtering incoming emails, phone calls, and actionable requests to ensure timely responses. * Office Operations Management:
Tracks squadron office supply budgets, coordinates facilities maintenance requests, and maintains digital and physical records management systems.
* Tasking & Suspense Tracking:
Monitor incoming directives from higher headquarters and ensure squadron staff submit their inputs before the suspense deadline hits. * Document Quality Control:
Review all official military letters, evaluation reports, and award packages for perfect formatting and grammar before the commander signs them. * Meeting Logistics:
Set up conference rooms, distribute slide decks, record action items, and ensure meetings start and end exactly on time. * Distinguished Visitor Protocol:
Coordinate base access, parking, and building entry for visiting senior leaders or corporate defense contractors. * Information Screening:
Filter massive volumes of daily emails and phone calls, ensuring the commander only sees issues requiring their direct attention.
* CORE ACQUISITION PROGRAM MANAGER RESPONSIBILITIES: * Lifecycle Strategy Execution:
Leads the execution of program baselines, acquisition strategies, and system modifications for fielded electromagnetic warfare assets like Counter Communications System (CCS) or Meadowlands. * Cost, Schedule, & Performance Tracking:
Monitors contractor progress against strict cost estimates, milestone schedules, and technical performance metrics using Earned Value Management (EVM) data. * Risk Management:
Identifies, assesses, and mitigates technical, supply chain, and financial risks that could delay critical system upgrades or cause budget overruns. * Budget Execution & Planning:
Manages program funding, monitors current year financial execution, and builds future budget requirements for the Planning, Programming, Budgeting, and Execution (PPBE) cycle. * Contractual Oversight:
Collaborates with contracting officers to draft Statements of Work (SOW), Requests for Proposal (RFP), and evaluates incoming defense contractor bids. * Stakeholder Synchronization:
Bridges communication gaps between operational space crews, higher Space Systems Command (SSC) leadership, and civilian contractor engineering teams. * Rapid Acquisition Pathways:
Utilizes Middle Tier of Acquisition (MTA) pathways to bypass traditional military bureaucracy and rapidly field urgent electronic warfare capabilities. * Milestone Reviews:
Prepares and briefs readiness documentation for high-level program reviews, design reviews, and operational test readiness reviews. * Experience working on classified government systems and networks Qualifications Required: * Bachelor’s degree
* At least 17 years experience in Program Management and/or Executive Assistant (Government PM time preferred) but preferably 20 or more years of DoD and related Space operations combined experience, specifically acquisition program management, executive assitance and/or operational experience
* In lieu of a Bachelor’s degree and 17 years of relevant experience, a Master’s plus 8 years of related experience or PhD plus 4 years of related experience is acceptable.
* Experience with Air Force and/or Space Force operations, command and control (C2), theater operations, space tasking cycle, and operator training, preferably with experience in the Electronic Warfare and/or Satellite Communications (SATCOM) mission areas.
* Excellent problem-solving and analytical skills
* Demonstrated competency in technical writing
* Familiarity operating under agile conditions as a member of a Scrum team
* Superior written and oral communication skills, including interpersonal and negotiation skills
* Familiar with MS Office products
* Experience in working with multi-disciplinary teams of Military and technical managers
Desired: * Master’s degree (STEM)
* 20+ years’ experience in Program Management and/or Executive Assistance (Government PM time preferred) of DoD and related Space operations combined experience, specifically acquisition program management and/or operational experience development of requirements, specifications and proposals; familiar with a variety of acquisition concepts, phases, and procedures.
* Scaled Agile Framework for Enterprises (SAFe), Project Management Institute- Agile Certified Professional (PMI- ACP), Certified Scrum Master, PMP, USAF Acquisition Professional Development Program (APDP) or similar certification
* Experience in the Electronic Warfare and/or Satellite Communications (SATCOM) mission areas or other USSF mission domains.
* Experience participating in technical studies and project performance reviews; ability to function in a multi-contractor/customer environment
* Ability to perform a variety of complicated tasks, a wide degree of creativity and latitude is expected; demonstrated leadership and interpersonal skills; and effective written and oral communication skills required
* Familiarity working with or at the Combined Space Operations Center (CSpOC), US Space Command (USSPACECOM), and/or Space Force Field Commands
* Experience/knowledge navigating the Air Force’s cloud-based DevSecOps Platform One enterprise service
* Experience/familiarity working as a Product Repository technician or lead.
* A successful candidate will coordinate the delivery of services among different program activities to increase effectiveness and efficiency leadership – proven success in leading high-performance teams in an integrated product development team environment, achieving results through others, and being a strong team player
* Objectivity – Must maintain objectivity to determine proper standards, processes, and procedures that benefits the entire organization
* Creativity – Develop innovative solutions to modernize and improve system proficiencies (i.e. processes, procedures, techniques, tools, etc.)
* Flexibility – Receptive to change/new information and rapidly adapts to new technology, information, changing conditions, or unexpected obstacles
* Analytical Thinking - Exceptional ability to analyze data and utilize it to make sound business decisions
* Conflict management and resolution skills
* Passionate - Possess a passion for researching, defining and enforcing standards, processes and procedures
* Results focused – Ability to organize and manage multiple, and at time competing priorities
* Communication Skills – Demonstrate communication skills necessary to interpret policies in situations requiring persuasion and prepare and present presentations
* Relationship building skills – Ability to work within a dynamic team setting and provide role-model leadership
* Customer service – Superior customer service skills to both internal and external customers
Clearance: * Active Top Secret clearance with SCI eligibility required