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Acgme Program Coordinator information

What is an ACGME Program Coordinator?

ACGME Program Coordinators are administrative professionals responsible for managing the daily operations of residency or fellowship programs accredited by the Accreditation Council for Graduate Medical Education (ACGME). They serve as a key liaison between program directors, faculty, residents, and institutional leadership. Their duties include coordinating recruitment, maintaining accreditation documentation, scheduling, and ensuring compliance with ACGME standards. Program coordinators play a vital role in supporting the educational mission of graduate medical education programs and facilitating smooth program operations.

What are the key skills and qualifications needed to thrive as an ACGME Program Coordinator?

To thrive as an ACGME Program Coordinator, you need strong organizational skills, attention to detail, and a solid understanding of graduate medical education requirements, often supported by a bachelor’s degree or relevant experience. Familiarity with ACGME accreditation systems, residency management software (such as New Innovations or MedHub), and database management is typically required. Excellent communication, problem-solving abilities, and the capacity to manage multiple deadlines are important soft skills that set top coordinators apart. These competencies ensure compliance, smooth program operations, and effective support for residents, faculty, and accreditation processes.

What are some common challenges faced by ACGME Program Coordinators, and how can they be addressed?

ACGME Program Coordinators often juggle multiple responsibilities such as maintaining accreditation compliance, managing resident schedules, and facilitating communication between faculty and trainees. A common challenge is staying current with evolving accreditation requirements while ensuring all documentation is accurate and up-to-date. Effective time management, strong organizational skills, and proactive communication with program leadership are essential strategies for overcoming these challenges. Collaborating closely with other coordinators and participating in professional development opportunities can also provide valuable support and resources.

What is the difference between Acgme Program Coordinator vs Residency Program Coordinator?

AspectAcgme Program CoordinatorResidency Program Coordinator
CredentialsTypically requires a bachelor's degree, experience in healthcare or education, and familiarity with ACGME standardsUsually requires a bachelor's degree, healthcare or education background, and knowledge of residency program requirements
Work EnvironmentWorks within academic medical centers or hospitals managing accreditation and complianceWorks in hospitals or medical schools coordinating residency training and educational activities
Employer & IndustryHospitals, medical schools, and healthcare organizations involved in graduate medical educationResidency programs within hospitals or academic institutions

The main difference is that Acgme Program Coordinators focus on ensuring programs meet ACGME accreditation standards, while Residency Program Coordinators handle day-to-day residency training operations. Both roles require similar credentials and work environments, but their specific responsibilities differ based on their focus areas.

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Cities in Texas with the most Acgme Program Coordinator job openings:

Acgme Program Coordinator jobs near you

Program Coordinator

Texas Tech Univ Health Sciences Ctr

Lubbock, TX • On-site

$29/hr

Full-time

Medical, Retirement, PTO

Posted 14 days ago

Job description

Position Description
Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.
Major/Essential Functions
Resident Recruitment
  • Coordinate the annual resident recruitment process.
  • Maintain ERAS program information and applicant records.
  • Coordinate applicant interviews and recruitment activities.
  • Enter and manage the program rank order list in NRMP.
  • Verify applicant match history and potential NRMP violations.
  • Communicate with applicants throughout the recruitment process.
Resident Records
  • Maintain accurate resident personnel and program files.
  • Track required resident documents, certifications, evaluations, and training requirements.
  • Maintain confidential resident information.
  • Assist with resident onboarding and completion of required paperwork.
Scheduling and Rotations
  • Schedule resident rotations, clinics, conferences, and educational activities.
  • Schedule medical student and visiting resident rotations.
  • Review clinic schedules to ensure appropriate resident assignments.
  • Coordinate schedule changes, coverage, vacations, and leave.
  • Communicate schedules and changes to residents and faculty.
Evaluations and Testing
  • Coordinate resident and medical student evaluations.
  • Track completion of required evaluations.
  • Coordinate resident testing and examinations.
  • Maintain evaluation and testing records.
  • Assist with Clinical Competency Committee activities and documentation.
Program Data and ACGME Requirements
  • Maintain residency program databases and records.
  • Collect and enter required resident and program information.
  • Assist with ACGME and GME reports and documentation.
  • Track program deadlines and required submissions.
  • Maintain records for accreditation and program reviews.
Resident Liaison
  • Serve as a primary administrative contact for residents.
  • Respond to resident questions and concerns.
  • Communicate program policies, deadlines, and important information.
  • Coordinate communication between residents, faculty, program leadership, and GME.
Travel and Financial Support
  • Process resident travel requests and reimbursements.
  • Maintain travel and expense records.
  • Assist residents with travel arrangements and meeting registration.
Meetings and Training
  • Coordinate residency program meetings and activities.
  • Conduct or coordinate annual resident training and informational meetings.
  • Attend COPICS, resident, rotator, and other program-related meetings.
  • Communicate information from meetings to residents and program leadership.
Clerical and Administrative Support
  • Provide administrative support to the Program Director and residency leadership.
  • Manage calendars, correspondence, forms, and program documents.
  • Prepare reports, spreadsheets, presentations, and meeting materials.
  • Maintain program contact lists and electronic files.
  • Perform other administrative duties to support the residency program.

Preferred Qualifications
  • Knowledge of ACGME/GME residency program requirements.
  • Experience coordinating residency programs.
  • Knowledge of the ERAS and NRMP processes.
  • Experience with scheduling systems and Microsoft Office/Google Workspace.

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.
Introduction
Nationally recognized as a Great College to Work For, TTUHSC provides much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.
About TTUHSC
Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care - and we believe that our people are the reason for our institution's lasting success and bright future.
Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.
Benefits
TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:
  • Health Plans + Supplemental Coverage Options - Individual health insurance provided at no cost for full-time team members
  • Paid Time Off - Including holidays, vacation, sick leave and more
  • Retirement Plans
  • Wellness Programs
  • Certified Mother-Friendly Workplace
Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.
Visa Information
TTUHSC, at its sole discretion, may initiate new H-1B I-129 visa petitions in accordance with the directive issued by Governor Abbott. Approval from the Texas Workforce Commission is required. On a limited, case-by-case basis, the institution may also sponsor eligible individuals for change-of-status or change-of-employer petitions for qualifying positions. TTUHSC will not pay the $100,000 fee, if applicable.

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