Accounts Payable Office Assistant Jobs in Riverside, CA

Description

Role Summary 

At Rand Technology we are looking for a detail-oriented and experienced Accounts Payable Specialist to manage accounts payable functions across multiple international regions, involving various foreign currencies, VAT compliance, and comprehensive cash management. In this role you will oversee invoices, payments, vendor relations, and support tax and audit compliance in a multi-currency, international context.

Essential Functions 

Accounts Payable Management Across International Regions

Process and verify a high volume of invoices across various international locations, ensuring accuracy and compliance with regulations in multiple currencies. Manage vendor payments, reconcile accounts and resolve discrepancies in diverse currency contexts.

Special Projects and Process Improvements

Lead and participate in special projects to enhance accounts payable processes within an 

international, multi-currency framework. Implement tools, systems, or procedures to improve accuracy and efficiency in an international accounts payable context.

Tax and VAT Compliance Support

Ensure accurate recording of VAT-related invoices and payments in accordance with regulations in multiple regions. Collaborate with tax and finance teams to provide documentation and support VAT audits.

Audit Compliance

Support audit processes by organizing and preparing accounts payable records across international regions and various currencies. Address audit inquiries and ensure compliance with internal and external audit requirements in multi-currency operations.

Multi-Currency and Cash Management

Manage multiple foreign currencies and exchange rate differences, ensuring accurate and timely payments. Oversee cash transfers between accounts and different regions while optimizing cash management strategies.

Vendor Relations in an International Context

Communicate and collaborate with international vendors to address payment inquiries or discrepancies. Maintain positive and professional relationships with vendors across various regions.

Reporting and Documentation

Maintain accurate and organized financial records for audit purposes in multi-currency operations. Generate reports and analyses related to international accounts payable activities as required.

Compliance with Multi-Regional Regulations

Ensure compliance with company policies and diverse accounting regulations across multiple regions. Stay updated on changes in accounting standards and VAT regulations across various international locations.

Cross-Functional Collaboration

Coordinate with internal departments across international regions to resolve issues and streamline processes. Collaborate with teams to ensure VAT and multi-currency compliance in accounts payable.

Payroll Reporting Support

Book payroll entries, calculate reimbursements, and complete all necessary activities to properly categorize and report in multi-national currencies. Manage and code travel and expense reports in a timely and efficient manner.

External Audit Support

Support and manage all external audits including foreign statutory audits, internal audits, bank audits, and financial reporting audits. Supervise the collection of all required documentation and provide the ability to reply to auditor questions, offering required analysis to support all financial statement balances for both foreign and domestic entities.

Continuous Improvement

Proactively identify opportunities for process enhancements in a multi-currency, international context to increase accuracy and efficiency. Implement improvements to elevate the quality and efficiency of the accounts payable function across diverse regions 

Core Competencies 

• Strong Accounts Payable and accounting fundamentals
• ERP and accounting systems proficiency
• Internal controls and audit discipline
• Strong organization and prioritization skills
• Clear written and verbal communication
• Process improvement and operational mindset

Requirements

  Education and/or Experience and Physical Requirements  

• Degree in Finance, Accounting, or related field; or equivalent combination of education and experience.
• A minimum of 5 years of experience in accounts payable or accounting operations experience.
• Experience supporting commissions, cash receipts, bank reconciliations, or general ledger activities strongly preferred.
• ERP experience required; advanced Excel skills preferred.
• Ability to work onsite in our Irvine Office on a full-time basis, occasional overtime may be required

Rand Technology is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, pregnancy, veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local law.