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Accounts Payable Administrative Assistant Jobs (NOW HIRING)

Custom Staffing

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Accounts Payable/Administrative Assistant

Thornwood, NY · On-site

$25/hr

Our client, a trucking company is seeking an Accounts Payable/Administrative Assistant to join their team. * The is perm position. * The work schedule is Monday - Friday, 9am - 5pm. Friday is a work ...

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Integrity Care Group

Accounts Payable Clerk

Oklahoma City, OK · On-site

$18 - $22.50/hr

The Accounts Payable Clerk will perform basic Accounts Payable administrative functions, such as processing invoices and maintaining files and records. Ensure the timely completion of said functions ...

LHH US

Accounts Payable/Admin Clerk

Santa Monica, CA

$23 - $26/hr

Accounts Payable / Administrative Clerk Location: Santa Monica, CA Pay: $23-$26/hour (DOE) Schedule ... Process and verify vendor invoices, ensuring accuracy and proper coding * Assist with weekly check ...

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How much do accounts payable administrative assistant jobs pay per hour?

As of Sep 15, 2026, the average hourly pay for accounts payable administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is an accounts payable administrative assistant?

Accounts Payable Administrative Assistants are professionals who support the accounts payable department by managing invoices, verifying financial data, processing payments, and maintaining records. They serve as a link between vendors and the organization, ensuring that bills are paid accurately and on time. Their daily tasks often include data entry, reconciling statements, and responding to payment inquiries. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an accounts payable administrative assistant?

To thrive as an Accounts Payable Administrative Assistant, you need strong attention to detail, basic accounting knowledge, and proficiency with data entry, often supported by a high school diploma or associate degree in business or accounting. Familiarity with accounting software such as QuickBooks or SAP, as well as Microsoft Excel, is typically required. Excellent organizational skills, time management, and effective communication set standout candidates apart. These skills and qualities ensure accurate processing of invoices, timely payments, and efficient financial operations within an organization.

What are some common challenges faced by accounts payable administrative assistants and how can they be managed?

Accounts Payable Administrative Assistants often encounter challenges such as managing high volumes of invoices, ensuring timely payments, and maintaining accurate records. Staying organized and using accounting software effectively can help streamline these processes and reduce errors. Additionally, proactive communication with vendors and internal departments is key to resolving discrepancies and maintaining positive working relationships. Adapting to updates in financial policies and procedures is also important for staying compliant and efficient in this role.

What is the difference between Accounts Payable Administrative Assistant vs Accounts Receivable Clerk?

AspectAccounts Payable Administrative AssistantAccounts Receivable Clerk
Primary RoleManages outgoing payments and vendor invoicesHandles incoming payments and customer invoicing
Required SkillsData entry, invoice processing, vendor communicationPayment processing, customer account management, collections
Work EnvironmentFinance or accounting department, office settingFinance or accounting department, office setting
CertificationsBasic bookkeeping or accounting knowledge often preferredBasic bookkeeping or accounting knowledge often preferred

Both roles are essential in finance departments, focusing on different sides of the company's cash flow. The Accounts Payable Administrative Assistant manages outgoing payments and vendor relations, while the Accounts Receivable Clerk handles incoming payments and customer accounts. They share similar skills and work environments, making them common points of comparison for job seekers and employers alike.

What cities are hiring for Accounts Payable Administrative Assistant jobs?

Cities with the most Accounts Payable Administrative Assistant job openings:

What states have the most Accounts Payable Administrative Assistant jobs?

States with the most job openings for Accounts Payable Administrative Assistant jobs include:

What are popular job titles related to Accounts Payable Administrative Assistant jobs?

For Accounts Payable Administrative Assistant jobs, the most frequently searched job titles are:

Accounts Payable Administrative Assistant jobs near you
Infographic showing various Accounts Payable Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Accounts Payable/Administrative Assistant

Thornwood, NY • On-site

Custom Staffing
See more jobs at Custom Staffingexternal

$25/hr

Full-time

Medical, Dental, Vision, PTO

Posted 3 days ago

New

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Job description

Our client, a trucking company is seeking an Accounts Payable/Administrative Assistant to join their team.

  • The is perm position.
  • The work schedule is Monday – Friday, 9am – 5pm.  Friday is a work from home day.
  • The pay rate is $25.00 per hour.
  • On Site Parking and 1 block from Hawthorne Metro North Station

Job Summary

We are looking for a highly organized, detail-oriented Accounts Payable / Administrative Assistant to join our team. This position is ideal for someone who is comfortable working with numbers, reviewing financial information, staying organized, and helping keep day-to-day office operations running smoothly. Someone who will take ownership of the accounts payable process while also being willing to assist with payroll, filing, organization, and general administrative responsibilities. The right candidate will be proactive, reliable, and comfortable working in a fast-paced office environment
Key Responsibilities
● Review, analyze, and organize incoming bills and invoices
● Verify invoices for accuracy and identify discrepancies or unusual charges
● Process and schedule vendor payments accurately and on time
● Communicate with vendors regarding invoices, payments, billing questions, and account discrepancies
● Review employee timecards and assist with payroll preparation and processing
● Assist with unemployment claims and related documentation
● Perform data entry and maintain accurate, organized filing and recordkeeping systems
● Provide day-to-day administrative and executive support as needed
● Assist with improving office organization, procedures, and internal processes
● Maintain confidentiality when handling company, financial, and employee information
Qualifications
● Previous experience in accounts payable, payroll, or office administration preferred
● Strong attention to detail and ability to identify billing discrepancies
● Strong computer and data-entry skills
● Proficient with standard office programs
● Excellent organizational and time-management skills
● Ability to prioritize responsibilities and meet deadlines
● Dependable, trustworthy, and able to work independently
● Experience with payroll/timekeeping systems is a plus
Schedule & Compensation
● Full-Time: 40 hours per week
● $25.00 per hour
● Standard schedule: Monday–Friday, 9:00 AM–5:00 PM, Fridays work from home.
Benefits
● Health Benefits
● 401(k) eligibility after 6 months of employment
● 2 weeks of paid vacation after 1 year of employment