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Accounts Admin Assistant Jobs (NOW HIRING)

CertaSite

National Accounts Admin Assistant

Grand Rapids, MI · On-site

$16.50 - $22.25/hr

ROLE OVERVIEW Our National Account Administrative Assistant will support National Account Managers by coordinating customer requests, maintaining accurate accounts, inspection, and service ...

CertaSite

National Accounts Admin Assistant

Grand Rapids, MI · On-site

$17.25 - $23.25/hr

ROLE OVERVIEW Our National Account Administrative Assistant will support National Account Managers by coordinating customer requests, maintaining accurate accounts, inspection, and service ...

CertaSite

National Accounts Admin Assistant

Grand Rapids, MI · On-site

$16.75 - $22.50/hr

National Account Administrative Assistant Our National Account Administrative Assistant will support National Account Managers by coordinating customer requests, maintaining accurate accounts ...

CertaSite

National Accounts Admin Assistant

Grand Rapids, MI · On-site

$17.25 - $23.25/hr

ROLE OVERVIEW Our National Account Administrative Assistant will support National Account Managers by coordinating customer requests, maintaining accurate accounts, inspection, and service ...

Acadia Landscape Co.

Admin Assistant

Knoxville, TN

$17.25 - $23.25/hr

... accounts receivable support Other duties & projects as needed Requirements: The ideal Office ... Acadia Landscape Co. has Admin Assistant positions available for motivated, experienced, and ...

Pyramid Corporation

Admin Assistant

Bedminster, NJ · On-site

$20 - $23/hr

Admin Assistant Immediate need for a talented Admin Assistant. This is a 14 months contract ... Enter customer and account data within time limits, review for accuracy, and resolve deficiencies ...

Nubble Site Solutions

Admin Assistant

York, ME · On-site

$0.18 - $0.23/hr

The Admin Assist will be tasked with duties such as paying bills, reconciling accounts, sending invoices, and receiving payment. Candidates should have a basic understanding of accounting and ...

Nubble Site Solutions

Admin Assistant

York, ME · On-site

$18 - $23/hr

The Admin Assist will be tasked with duties such as paying bills, reconciling accounts, sending invoices, and receiving payment. Candidates should have a basic understanding of accounting and ...

Vets2PM

DoD SkillBridge - Admin Assistant

DoD SkillBridge Internship - Admin Assistant Host Company: Forward Edge AI SkillBridge Provider ... This includes attending meetings & qualifying requirements with account managers and networking ...

Vets2PM

DoD SkillBridge -Admin Assistant

DoD SkillBridge Internship - Admin Assistant Host Company: Forward Edge AI SkillBridge Provider ... This includes attending meetings & qualifying requirements with account managers and networking ...

Cumulus Media

PT Admin Assistant

Blountville, TN · On-site

$14 - $19/hr

Sales/Admin Assistant CUMULUS MEDIA | Tri-Cities, Tennessee has an immediate opening for a Sales ... Assists Account Executives with orders and traffic as needed * Prepares and assembles reports and ...

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Accounts Admin Assistant information

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$11

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How much do accounts admin assistant jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for accounts admin assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is an accounts admin assistant?

Accounts Admin Assistants are professionals who support the finance and administration departments of an organization. Their main duties include processing invoices, maintaining financial records, assisting with payroll, and handling basic bookkeeping tasks. They also perform general administrative duties such as filing documents, responding to emails, and supporting accounting staff. This role often requires attention to detail, organizational skills, and familiarity with accounting software. Accounts Admin Assistants help ensure the smooth operation of financial and administrative processes within a business.

What are the key skills and qualifications needed to thrive as an accounts admin assistant?

To thrive as an Accounts Admin Assistant, you need a solid understanding of basic accounting principles, data entry, and administrative procedures, often supported by a diploma or certification in accounting or business administration. Familiarity with accounting software like QuickBooks or Sage, proficiency in Microsoft Excel, and experience with invoicing and payroll systems are commonly required. Strong organizational skills, attention to detail, and effective communication help ensure accuracy and efficiency in supporting finance teams. These skills and qualities are crucial for maintaining accurate records, supporting smooth financial operations, and minimizing errors in a busy office environment.

What is the difference between Accounts Admin Assistant vs Accounts Clerk?

AspectAccounts Admin AssistantAccounts Clerk
CredentialsHigh school diploma or equivalent; some roles may prefer bookkeeping or accounting certificationsHigh school diploma; basic understanding of accounting principles
Work EnvironmentOffice setting, supporting accounting teams with administrative tasksOffice environment, primarily data entry and record keeping
Employer & Industry UsageCommon in finance, retail, and corporate sectorsWidely used across various industries for basic accounting support
Search & Comparison IntentLooking for administrative support roles in accountingSearching for entry-level accounting or data entry positions

The Accounts Admin Assistant and Accounts Clerk roles often overlap in credentials and work environment, but the Assistant typically handles broader administrative tasks within the accounting department, while the Clerk focuses more on data entry and record keeping. Both roles are essential in supporting financial operations across industries.

What cities are hiring for Accounts Admin Assistant jobs?

Cities with the most Accounts Admin Assistant job openings:

What states have the most Accounts Admin Assistant jobs?

States with the most job openings for Accounts Admin Assistant jobs include:

What are popular job titles related to Accounts Admin Assistant jobs?

For Accounts Admin Assistant jobs, the most frequently searched job titles are:

Accounts Admin Assistant jobs near you
Infographic showing various Accounts Admin Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

National Accounts Admin Assistant

Grand Rapids, MI • On-site

CertaSite
Public Safety Statistics Centers and Offices • 51 - 200 employees
Learn more about CertaSiteexternal

$16.50 - $22.25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 10 days ago

CertaSite rating

8.5

Company rating: 8.5 out of 10

Based on 12 frontline employees who took The Breakroom Quiz

Job description

ROLE OVERVIEW

Our National Account Administrative Assistant will support National Account Managers by coordinating customer requests, maintaining accurate accounts, inspection, and service information, and assisting with billing follow-up. This person will communicate professionally with customers and internal teams, manage multiple priorities, and help ensure national account services are completed accurately and on time. The ideal candidate is organized, detail-oriented, customer-focused, and able to work independently in a fast-paced environment.

WHAT YOU WILL BE DOING

National Account & Client Support

  • Provide administrative support to National Account Managers in servicing regional and national fire protection accounts.
  • Respond to customer inquiries by phone and email and provide timely, professional assistance.
  • Communicate inspection and service updates to customers and internal teams.
  • Assist with coordinating customer requests, follow-ups, and account-related activities.
  • Maintain a high level of customer service and professionalism when interacting with national account customers.

Inspection, Service & Data Management

  • Assist with creating new customer locations, inspections, and service jobs within company systems.
  • Ensure customer locations, service information, and account records are entered accurately and maintained in a timely manner.
  • Assist with tracking inspection and service activity for national accounts.
  • Maintain accurate and up-to-date customer information within the CRM and other company systems.
  • Assist with organizing and maintaining customer documentation, service records, and other account information.

Billing & Financial Support

  • Assist with invoice tracking and follow-up for national accounts.
  • Support account collection efforts by monitoring outstanding invoices and communicating account information to the appropriate team members.
  • Help identify billing discrepancies and coordinate resolution with internal departments.
  • Provide administrative support to ensure accurate and timely billing for completed inspection and service work.

QUALIFICATIONS

  • Previous administrative, customer service, account coordination, or related experience preferred.
  • Experience in the fire protection, fire alarm, facilities services, construction, or other service-based industry is a plus.
  • Strong organizational skills and exceptional attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to manage a high volume of requests while prioritizing competing deadlines.
  • Strong customer service skills with a professional and solutions-oriented approach.
  • Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.

IDEAL QUALITIES

  • Experience with CRM, service management, or accounting systems preferred.
  • Ability to work effectively with customers, National Account Managers, field personnel, billing teams, and other internal departments.
  • Ability to learn and navigate industry-specific terminology, processes, and systems.

COMPANY PERKS

  • Work at a mission-driven company, focused on people
  • Comprehensive medical plan options, including dental and vision
  • 401K plan with company match
  • Generous paid time off, paid holidays, and paid parental leave
  • Education reimbursement program
  • Continued growth and expansion into new markets and products and services

This is a unique opportunity to join a great team at a company that is rapidly expanding and evolving, which may also bring significant potential for career growth.

What CertaSite employees say

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