Accounting Software Coding Jobs in Minnesota (NOW HIRING)

POSITION: CONTROLLER

DEPARTMENT: DELIVERY - CLIENT ACCOUNTING SERVICES

REPORTS TO:  CLIENT DELIVERY MANAGER

VALUES DEMONSTRATED:

• Proactive. 

• Adaptable. 

• Solution-Oriented.

• Driven by Purpose. 

• Committed to the 'Wow."

SUPERVISORY RESPONSIBILITIES:

• Oversees the daily workflow of the Accounting Associate when paired on client teams. 

• Provides training and constructive feedback to the Accounting Associate. 

TEAM LEAD:  

• The Team Lead is the senior accounting member in each client delivery team. 

• The Controller is the team lead on a Controller + Accounting Associate Team

• Team Lead Responsibilities: 

  • Client Onboarding: 

    • Assessment/Action Plan

    • Identify and Implement Ongoing Processes

  • Lead client communication and check-in calls

  • Regular check-in calls with the delivery team

  • Monitor deadlines and the quality of work

  • Identify opportunities for value-added service within the scope of the client agreement.

KEY ACCOUNTABILITIES:

Financial Close:

• Manage the monthly, quarterly, and annual close process.

• Prepare balance sheet reconciliations, manage adjusting journal entries, and maintain supporting workpapers.

• Keep financial close checklists up to date with current tasks, due dates and assigned to the proper staff member.

• Document detailed processes in Clickup, using both written and video instructions.

• Present financial statements to the client's leadership team, with baseline level analysis of variance or performance against budget. 

Cash Management:

• Forecast client cash needs and cash position. 

• Communicate cash matters to client leadership team. 

Inventory:

•  Maintain accurate cost and purchase details in the inventory schedule.  

• Accurately code inventory purchases to the proper item in the financial system. 

• Manage creating and receiving inventory against purchase orders. 

• Create Inventory Builds/Production runs in a manufacturing environment. 

• Reconcile and balance physical inventory counts to the financial system. 

Payroll:

• Process timely and accurate payroll using third-party payroll software. 

• Process payroll tax reporting and submissions, if not managed by the payroll software. 

• Maintain payroll schedules that accurately reflect employee wage rates, deductions, deferrals, and garnishments. 

• Maintain bonus and other supplemental payroll schedules. 

• Oversee onboarding and termination of employees in the payroll system. 

• Timely management of employment account registrations by state.  Enroll new states and manage TPA assignments in the payroll system, as necessary. 

• Monitor quarterly and annual tax filings prepared by the payroll provider to ensure compliance and 

** When working on an Accounting Associate/Controller team, some payroll duties may be delegated to the Accounting Associate.

Accounts Payable:

• Implement and maintain AP workflows and approval procedures.

• Ensure all Accounts Payable are accurately coded in the AP software and syncing to the financial software.

• Manage AP processing, ensuring bills are approved and paid in a timely manner. 

• Collect W9s and prepare annual 1099 filings at the end of the year. 

** When working on an Accounting Associate/Controller team, some accounts payable duties may be delegated to the Accounting Associate.

Sales Tax Administration:

• Monitor sales-tax exposure and compliance obligations.

• Process new state sales tax registrations.

• Manage the reporting and submission of monthly, quarterly and annual sales tax filings.

System Management:

• Responsible for managing the integrity of the financial systems and any integrations touching the financial system.

• Within the financial system, responsible for ensuring the Chart of Accounts is appropriate for the client's business, is numbered, and grouped into meaningful categories. 

• Within integrated systems, responsible for ensuring that the external system is mapped to the financial system and accurately transmitting data. 

• Manage close and lock dates to prevent unwanted data errors. 

Communication and Representation:

• Coordinate and collaborate with the client's other service providers such as vendors, tax CPAs, and attorneys, as needed. 

• Present yourself as a member of the client's internal team, unless otherwise instructed by the client. 

Processes and Workflow: 

• Identify & implement opportunities to maximize workflow efficiency. 

• Possess awareness and curiosity of technology tools an integrations. 

Special Projects:

• Other special projects as needed. 

KEY SKILLS & EXPERIENCE:

• CPA Preferred

• Minimum 7 Years Experience. 

• Experience working with business owners, principals and executive staff. 

• Experience working with ambitious entrepreneurial organizations. 

• You are flexible, responsive and forward-looking. You look ahead to anticipate and solve problems in advance.

• Operate with a sense of urgency. You have a passion for your work and are an advocate for your clients

• Comfortable with both written and verbal communication. You will be expected to prepare detailed write-ups and email communication.

• Experience managing technology solutions such as Shopify, Quickbooks Online, Bill.com, Melio, Exepnsify, Fathom, Syft, LivePlan, Rippling, Gusto, Avalara or others. 

• Ability/desire to work with multiple clients in multiple industries and ability to handle shifting priorities.