Accounting Operations Associate Jobs in Chicago, IL

Accounting Clerk - Entry Level (Direct Hire)

Location Itasca, Illinois

Employment Type Full-time, in-person, Direct Hire

Schedule Monday through Friday, 8:00 AM - 5:00 PM

Compensation $21.00-$27.00 per hour, depending on experience

Reports To Controller

About Us

We are a growing privately owned company located in Itasca, Illinois, with a team of approximately 20 employees. We pride ourselves on excellent customer service, accurate work, and a collaborative, family-oriented environment.
We are looking for a dependable and detail-oriented Accounting Clerk to support daily accounting operations, including Accounts Payable, Accounts Receivable, accounting records, and related administrative support.

Position Summary

The Accounting Clerk is responsible for accurately processing financial transactions, maintaining organized accounting records, and supporting the daily operations of the accounting department. This is an excellent opportunity for someone beginning an accounting career or building experience in AP, AR, and general accounting support.

Primary Responsibilities

• Enter vendor invoices into the accounting system accurately and on time.

• Prepare vendor payments, including checks, ACH, and other approved payment methods.

• Post customer payments and apply receipts to the correct customer accounts.

• Maintain Accounts Payable and Accounts Receivable records, including supporting documentation.

• Organize and file sales orders, vendor invoices, payment records, and other accounting documents.

• Perform general accounting data entry and maintain electronic and paper filing systems.

• Verify invoices for accuracy and resolve discrepancies with vendors or internal team members when necessary.

• Assist with account reconciliations and month-end closing activities.

• Respond to internal requests regarding invoices, payments, and customer accounts.

• Provide backup customer service and order-entry support as needed, including accurate entry and routing of customer orders.

• Maintain confidentiality of financial, customer, vendor, and employee information.

• Perform other accounting and administrative duties as assigned.

• Including Customer Service & Order Entry duties.

Key Performance Indicators / Success Measures

Success in this role will be measured by accuracy, timeliness, reliability, and responsiveness. Expected performance measures include:

• Invoice entry accuracy and timely processing of vendor invoices.

• Accurate posting and application of customer payments.

• Low rate of payment, posting, filing, and data-entry errors.

• Timely resolution of invoice discrepancies and internal accounting requests.

• Complete, organized, and retrievable AP, AR, sales order, and payment documentation.

• Reliable support for month-end close deadlines and account reconciliation preparation.

• Consistent confidentiality and compliance with accounting procedures.

• Positive internal customer service and dependable attendance.

QualificationsRequired

• High school diploma or equivalent.

• Basic understanding of accounting principles.

• Strong attention to detail and organizational skills.

• Proficiency with Microsoft Office, particularly Excel and Outlook.

• Strong data-entry skills with a high degree of accuracy.

• Excellent communication and time-management skills.

• Ability to prioritize multiple tasks in a fast-paced environment.

• Ability to handle confidential information with discretion.

Preferred

• Associate degree in Accounting, Business, or a related field.

• Previous experience in Accounts Payable, Accounts Receivable, bookkeeping, order entry, customer service, or general office administration.

• Experience using accounting software such as QuickBooks, Sage BusinessWorks, Odoo, or a similar ERP system.

Who We're Looking For:

• Reliable and dependable

• Detail-oriented

• Organized and self-motivated

• Willing to learn and grow professionally

• A positive team player with a strong work ethic

Compensation & Benefits

• $21.00-$27.00 per hour, depending on experience

• Paid holidays

• Paid Time Off (PTO)

• 401(k) with 3% safe harbor contribution

• Health, dental, and vision insurance

• On-the-job training

• Opportunities for advancement within the accounting department

Physical and Work Requirements

• Ability to work on site during regular business hours.

• Ability to use a computer, phone, scanner, printer, and standard office equipment.

• Ability to sit, stand, communicate, and perform data-entry work for extended periods.

Why Join Us?

We believe in developing employees and promoting from within whenever possible. This position offers hands-on experience with both Accounts Payable and Accounts Receivable, making it an excellent opportunity to build a long-term career in accounting. You will work directly with experienced professionals in a supportive environment where accurate work and reliable contributions make a meaningful impact every day.
 

Pay Details: $21.00 to $27.00 per hour
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.