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Accounting Administrative Jobs (NOW HIRING)

TaxLeaf

Accounting Administrative Assistant

Miami, FL · On-site

$18 - $23/hr

One year of experience as administrative assistant or a related field. * One year of experience as accountant/financial specialist or a related field. * Knowledge on tax preparation * Must be ...

WoodmenLife

Accounting Administrative Coordinator

Omaha, NE · On-site +1

$40K - $55K/yr

Accounting Administrative Coordinator WoodmenLife is looking to hire an Accounting Administrative Coordinator to join our team! In this role, you will be responsible for a variety of administrative ...

blue Commercial Property Management

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Accounting Administrative Assistant

Pensacola, FL · On-site

$17 - $18/hr

Accounting Clerk Job Type: Full/Part-time Salary: $17.00 - $18.00 per hour We are seeking a highly organized and motivated Accounting Clerk to join our team. In this role, you will work closely with ...

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Accounting Administrative information

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How much do accounting administrative jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for accounting administrative in the United States is $21.10, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $23.08 per hour, depending on experience, location, and employer.

What is the difference between Accounting Administrative vs Bookkeeper?

AspectAccounting AdministrativeBookkeeper
CredentialsHigh school diploma; some roles may require basic accounting knowledgeHigh school diploma; familiarity with accounting software
Work EnvironmentOffice setting, supporting accounting teamsOffice environment, focused on recording financial transactions
Employer & Industry UsageUsed across various industries to support accounting departmentsCommonly employed in small to medium businesses for financial record-keeping
Primary ResponsibilitiesAdministrative support, data entry, schedulingRecording financial transactions, reconciling accounts

Accounting Administrative roles focus on supporting accounting teams with administrative tasks, while Bookkeepers handle detailed financial record-keeping and transaction management. Both roles are essential in maintaining accurate financial data but differ in scope and responsibilities.

What is an accounting administrative?

Accounting Administrative roles involve supporting accounting departments with a variety of clerical and administrative tasks. These may include data entry, managing invoices, processing payments, maintaining financial records, and assisting with payroll. Professionals in these roles help ensure the smooth operation of accounting processes and support accountants and financial managers with their daily tasks. Strong organizational skills and attention to detail are important for success in this position.

What are the key skills and qualifications needed to thrive as an accounting administrative assistant, and why are they important?

To thrive as an Accounting Administrative Assistant, you need a solid understanding of basic accounting principles, attention to detail, and proficiency in administrative tasks, often supported by an associate degree in accounting or business. Familiarity with accounting software such as QuickBooks, Microsoft Excel, and enterprise resource planning (ERP) systems is typically required. Strong organizational, time management, and communication skills help you manage multiple tasks and support finance teams effectively. These skills and qualities are essential for ensuring accurate recordkeeping, timely processing of transactions, and smooth office operations.

What are some common challenges faced by accounting administrative professionals, and how can they be managed?

Accounting Administrative professionals often juggle multiple responsibilities, such as managing invoices, maintaining financial records, and supporting the accounting team with clerical tasks. One common challenge is maintaining accuracy and attention to detail while working under tight deadlines. To manage this, it's important to establish effective organizational systems, prioritize tasks, and communicate regularly with team members to ensure clarity on expectations. Additionally, staying updated on accounting software and office technology can help streamline workflows and reduce errors.
What cities are hiring for Accounting Administrative jobs? Cities with the most Accounting Administrative job openings:
What are the most commonly searched types of Accounting Administrative jobs? The most popular types of Accounting Administrative jobs are:
What states have the most Accounting Administrative jobs? States with the most job openings for Accounting Administrative jobs include:
Accounting Administrative jobs near you
Infographic showing various Accounting Administrative job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $43,879 per year, or $21.1 per hour.

Accounting & Administrative Specialist

Select Building Group Commercial

Denver, CO • On-site

$65K - $75K/yr

Full-time

Posted 26 days ago

Job description

Position Overview
The Project Accounting & Administrative Specialist supports the Finance and Operations teams by managing accounts payable, project commitments, subcontractor and vendor documentation, and other project-related administrative processes.
This position serves as an important connection between accounting, project management, field operations, subcontractors, and vendors. The ideal candidate is organized, detail-oriented, responsive, and comfortable managing a high volume of transactions and documentation across multiple construction projects.
The role requires strong follow-through, sound judgment, and the ability to identify missing or inconsistent information before it affects project costs, payments, or reporting.
Key Responsibilities
  • Accounts Payable and Transaction Processing
  • Review, code, and process vendor and subcontractor invoices accurately and timely.
  • Confirm invoices are supported by the appropriate purchase order, subcontract, commitment, approval, or other required documentation.
  • Route invoices through the established approval process and follow up on outstanding approvals.
  • Review invoice coding for accuracy, including company, project, cost code, commitment, and general ledger account.
  • Research and resolve invoice discrepancies, duplicate invoices, pricing issues, and unmatched purchase orders or commitments.
  • Assist with weekly payment preparation and respond to vendor payment-status inquiries.
  • Maintain organized and complete electronic accounts payable records.
  • Assist with vendor statement reconciliations and resolution of outstanding balances.

Commitments and Project Cost Administration
  • Create and maintain purchase orders, subcontracts, change orders, and other project commitments within the accounting system.
  • Verify commitment amounts, cost codes, contract terms, and supporting documentation before entry.
  • Track commitment status and assist project teams with identifying missing, incomplete, or outdated information.
  • Support the reconciliation of project commitments, invoices, and remaining contract balances.
  • Assist with subcontractor billing, retainage, lien waiver, and payment-documentation requirements.
  • Help maintain accurate project cost information and promptly communicate discrepancies to Finance and project leadership.
  • Support project setup, cost-code maintenance, and project closeout activities.

Vendor and Subcontractor Compliance
  • Assist with vendor and subcontractor onboarding, including collection and review of W-9s, insurance certificates, agreements, and other required documentation.
  • Maintain current vendor and subcontractor records.
  • Track expiring or missing insurance certificates and other compliance documents.
  • Assist with lien waiver collection and documentation before payments are released.
  • Coordinate with project teams and external partners to resolve compliance or documentation issues.

Project Administrative Support
  • Provide administrative support to project managers, superintendents, and accounting personnel.
  • Assist with maintaining project files, contracts, change orders, purchase documentation, meeting records, and correspondence.
  • Support project billing and pay-application preparation by organizing required documentation.
  • Assist with subcontractor communication, document tracking, project closeout, and warranty documentation.
  • Help maintain logs for commitments, change orders, compliance documents, invoices, and closeout items.
  • Prepare reports and schedules as requested by Finance or Operations.
  • Participate in process improvements related to procurement, accounts payable, project administration, and document control.

General Responsibilities
  • Maintain confidentiality of financial, employee, vendor, and project information.
  • Communicate professionally with employees, subcontractors, vendors, customers, and other business partners.
  • Manage multiple deadlines and competing priorities in a fast-paced construction environment.
  • Identify process gaps, recurring errors, and opportunities to improve efficiency or internal controls.
  • Perform other accounting and administrative duties as assigned.

Requirements
Required Qualifications
  • Three or more years of experience in accounts payable, project administration, construction accounting, or a similar transactional role.
  • Strong organizational skills and attention to detail.
  • Experience processing invoices and working with purchase orders, subcontracts, or other commitment-based transactions.
  • Ability to review supporting documentation and identify missing, inaccurate, or inconsistent information.
  • Strong written and verbal communication skills.
  • Ability to manage a high volume of transactions while meeting deadlines.
  • Proficiency with Microsoft Excel, Outlook, Word, and electronic document-management systems.
  • Ability to work collaboratively across Finance, Operations, and project teams.
  • Professional judgment and discretion when handling confidential information.

Preferred Qualifications
  • Experience working for a general contractor, subcontractor, construction manager, or construction-related organization.
  • Familiarity with construction cost codes, project commitments, subcontractor invoices, retainage, lien waivers, and certificates of insurance.
  • Experience with Sage Intacct or another construction accounting or ERP system.
  • Experience supporting project managers or construction operations teams.
  • Associate or bachelor's degree in accounting, business administration, construction management, or a related field.

Salary Description
65,000 - 75,000

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