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Accounting Administrative Assistant Jobs in Rutherford, NJ

1872 Consulting

Administrative Assistant

Hackensack, NJ · Hybrid

$19.50 - $26.25/hr

Administrative Assistant New Jersey - Onsite 5 days per week Overview Seeking an Administrative Assistant to support office and accounting related administrative functions in a professional services ...

1872 Consulting

Administrative Assistant

Hackensack, NJ · Hybrid

$19.50 - $26.25/hr

Administrative Assistant New Jersey - Onsite 5 days per week Overview Seeking an Administrative Assistant to support office and accounting related administrative functions in a professional services ...

The Rockridge Group

Administrative Assistant

Hackensack, NJ

$19.75 - $26.50/hr

Administrative Assistant LOCATION: Hackensack, NJ (onsite daily) POSITION: FULL TIME Job Summary ... Scan and file accounting documents and records. * Respond to internal and external emails in a ...

Tobin & Collins, CPA, PA

Administrative Assistant

Fort Lee, NJ · On-site

$18.75 - $25.25/hr

Qualifications Education and Experience * 5+ as an administrative assistant, experienced in an accounting firm preferred * Proficient in Microsoft Word and Excel * Knowledge of CCH products such as ...

Coucouks Llc

Administrative Assistant

Brooklyn, NY · On-site

$52K - $68K/yr

Administrative Assistant (CPA & Construction Operations) Location: Brooklyn, NY (On-Site) Job Type: Full-Time | 3-6 Month Initial Engagement Growth Path: Opportunity for long-term employment and ...

Coucouks Llc

Administrative Assistant

Brooklyn, NY

$52K - $68K/yr

Training & development Administrative Assistant (CPA & Construction Operations) Location: Brooklyn, NY (On-Site) Job Type: Full-Time | 36 Month Initial Engagement Growth Path: Opportunity for ...

Coucouks Llc

Administrative Assistant

Brooklyn, NY · On-site

$52K - $68K/yr

Competitive salary Opportunity for advancement Training & development Administrative Assistant (CPA & Construction Operations) Location: Brooklyn, NY (On-Site) Job Type: Full-Time | 3-6 Month Initial ...

Coucouks Llc

Administrative Assistant

Brooklyn, NY · On-site

$52K - $68K/yr

Administrative Assistant (CPA & Construction Operations) Location: Brooklyn, NY (On-Site) Job Type: Full-Time | 3-6 Month Initial Engagement Growth Path: Opportunity for long-term employment and ...

CPJ Recruitment

Administrative Assistant

Manhattan, NY · Hybrid

$22 - $27/hr

About the job Administrative Assistant Note: Strictly for candidates within the United States ... Basic knowledge of accounting software (QuickBooks, Xero) is a plus. * Organizational Skills

VNO-NCW

Administrative Assistant

Manhattan, NY · On-site

$19.75 - $26.75/hr

Administrative Assistant Vornado Realty Trust (NYSE: VNO) is an equity Real Estate Investment Trust ... Interface with multiple departments, including Accounting, Construction, Leasing (Office and Retail ...

Robert Half

Administrative Assistant

New York, NY · On-site

$19 - $22/hr

We are looking for an Administrative Assistant to support daily operations for a textile ... with accounting to help manage credit clearances, shipment coordination, and additional ...

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Accounting Administrative Assistant information

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How much do accounting administrative assistant jobs pay per hour?

As of May 28, 2026, the average hourly pay for accounting administrative assistant in Rutherford, NJ is $21.51, according to ZipRecruiter salary data. Most workers in this role earn between $18.37 and $23.51 per hour, depending on experience, location, and employer.

What Does an Accounting Administrative Assistant Do?

As an accounting administrative assistant, your duties are to help process documents and manage accounts. In this role, you may perform various tasks related to billing and payroll, support vendor relations, reconcile accounting statements, answer telephones, file paperwork, and scan documents. This job is similar to other administrative assistant roles but also includes some minor accounting responsibilities, which may require more training. However, this is not an actual accountant job, though it can serve as training and experience if you want to become an accountant.

What are the key skills and qualifications needed to thrive as an Accounting Administrative Assistant, and why are they important?

To thrive as an Accounting Administrative Assistant, you need a solid grasp of basic accounting principles, attention to detail, and proficiency in administrative tasks, often supported by a relevant associate degree or bookkeeping coursework. Familiarity with accounting software like QuickBooks, Microsoft Excel, and office management systems is typically required. Strong organizational skills, effective communication, and the ability to multitask help you excel in this role. These skills ensure accurate financial recordkeeping, efficient office operations, and reliable support for accounting teams.

What are some common challenges faced by Accounting Administrative Assistants, and how can they be managed effectively?

Accounting Administrative Assistants often balance multiple tasks such as data entry, invoice processing, and managing communications between departments. A frequent challenge is handling tight deadlines, especially during end-of-month or end-of-year financial closings. Staying organized and prioritizing tasks, as well as maintaining clear communication with accountants and other team members, can help manage these challenges. Familiarity with accounting software and a proactive approach to problem-solving are also key to thriving in this role.

What is the difference between Accounting Administrative Assistant vs Bookkeeper?

AspectAccounting Administrative AssistantBookkeeper
CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; certification or associate degree beneficial
Work EnvironmentOffice setting, supporting accounting teamsOffice environment, managing financial records
Employer & Industry UsageCommon in corporate, small business, and nonprofit sectorsWidely used in small to medium businesses, accounting firms
Primary ResponsibilitiesAdministrative tasks, data entry, supporting accounting functionsRecording financial transactions, reconciling accounts

While both roles support financial operations, an Accounting Administrative Assistant focuses more on administrative and clerical tasks within the accounting department, whereas a Bookkeeper primarily manages and records financial transactions. The roles often overlap but differ in scope and focus.

More about Accounting Administrative Assistant jobs
What are popular job titles related to Accounting Administrative Assistant jobs in Rutherford, NJ? For Accounting Administrative Assistant jobs in Rutherford, NJ, the most frequently searched job titles are:
What job categories do people searching Accounting Administrative Assistant jobs in Rutherford, NJ look for? The top searched job categories for Accounting Administrative Assistant jobs in Rutherford, NJ are:
What cities near Rutherford, NJ are hiring for Accounting Administrative Assistant jobs? Cities near Rutherford, NJ with the most Accounting Administrative Assistant job openings:
Accounting Administrative Assistant jobs near you

Accounting Administrative Assistant

HIP CHIC INC.

Little Ferry, NJ

$20.25 - $26/hr

Full-time

Medical, PTO

Posted 21 days ago

Job description

[Company Introduction]

HIP CHIC INC. is a beauty company with its US headquarters and operations in South Korea and Canada. We have a presence across the United States through major retail channels like Walmart and CVS, and are actively expanding our business in the global market. We are continuously growing our corporate value through expansion.

We are looking for an **Accounting/General Affairs Specialist** to help build the foundation of our rapidly growing organization.

This position supports the financial and operational aspects of the company, responsible for accounting processes, expense settlements, tax-related documentation, and general administrative tasks. Externally, this role will involve communication and document exchange with accounting firms, and internally, it will focus on establishing and supporting basic management systems for efficient operations.

We look forward to receiving applications from individuals who can contribute to the stable operation of our company with responsibility and meticulousness!

[Key Responsibilities]

This position is a key role responsible for overall accounting and general affairs, requiring the ability to proactively lead tasks in a rapidly changing environment and perform duties independently with a high degree of responsibility.

Job Responsibilities

• Provide overall accounting/general affairs support to ensure smooth office operations

• Respond to the office's main phone line (English & Korean proficiency required)

• Perform basic office tasks such as document organization, creation, copying, and scanning

• Assist with business travel and scheduling, including flight, car, accommodation, and restaurant bookings

• Support inter-departmental communication and tasks

• Assist with project operations for other departments

• Manage office supplies and materials, and oversee procurement through collaboration with external vendors

• Process various expenses, manage invoices, and perform financial tasks

• Manage and update accounting data and ledgers (e.g., spreadsheets)

• Communicate with existing partners and other institutions regarding accounts receivable and coordinate payment schedules

• Manage payment collections and ensure accurate record-keeping within the system

• Update accounts based on payment and customer information

• Assist in preparing financial reports and statements (in communication with external accountants)

• Perform other projects and administrative tasks as requested by management

Skills and Qualifications

• Proficient in English and Korean (Required)

• Excellent communication skills

• Strong understanding of data organization and document management, with proficiency in basic numerical processing

• Excellent multitasking and task prioritization abilities

• Ability to provide accurate and timely reports based on high confidentiality awareness and situational judgment

• Ability to perform tasks calmly, consistently, and independently, based on meticulousness and responsibility

Education and Experience

• Bachelor's degree in Accounting, Business, or a related field (or equivalent practical experience)

• Proven experience in accounting or general affairs/administration

• Proficiency in business software such as Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat

Preferred Qualifications

• Experience collaborating with accounting firms (external CPAs)

• Experience using accounting systems such as QuickBooks

• Experience in accounts receivable (AR) or invoice/payment management (AP)

• Experience working in a small to medium-sized business or startup environment

• Experience in overall office operations and general affairs

Benefits and Welfare

• 35-hour work week (early dismissal every Friday after 12 PM)

• Paid time off and sick leave (PTO & Sick Leave)

• Paid holidays

• Health insurance support

• Welcome kit provided

• Employee discount on company products

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