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Accounting Administrative Assistant Jobs in Decatur, AL

HandledNow, LLC

Administrative Assistant

Madison, AL · On-site

$16.25 - $21.75/hr

The Administrative Assistant will be responsible for handling various tasks, including data entry ... E. invoices, purchase, requisitions/orders, inventory information) to corporate accounting ...

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How much do accounting administrative assistant jobs pay per hour?

As of May 31, 2026, the average hourly pay for accounting administrative assistant in Decatur, AL is $19.78, according to ZipRecruiter salary data. Most workers in this role earn between $16.92 and $21.63 per hour, depending on experience, location, and employer.

What Does an Accounting Administrative Assistant Do?

As an accounting administrative assistant, your duties are to help process documents and manage accounts. In this role, you may perform various tasks related to billing and payroll, support vendor relations, reconcile accounting statements, answer telephones, file paperwork, and scan documents. This job is similar to other administrative assistant roles but also includes some minor accounting responsibilities, which may require more training. However, this is not an actual accountant job, though it can serve as training and experience if you want to become an accountant.

What are the key skills and qualifications needed to thrive as an Accounting Administrative Assistant, and why are they important?

To thrive as an Accounting Administrative Assistant, you need a solid grasp of basic accounting principles, attention to detail, and proficiency in administrative tasks, often supported by a relevant associate degree or bookkeeping coursework. Familiarity with accounting software like QuickBooks, Microsoft Excel, and office management systems is typically required. Strong organizational skills, effective communication, and the ability to multitask help you excel in this role. These skills ensure accurate financial recordkeeping, efficient office operations, and reliable support for accounting teams.

What are some common challenges faced by Accounting Administrative Assistants, and how can they be managed effectively?

Accounting Administrative Assistants often balance multiple tasks such as data entry, invoice processing, and managing communications between departments. A frequent challenge is handling tight deadlines, especially during end-of-month or end-of-year financial closings. Staying organized and prioritizing tasks, as well as maintaining clear communication with accountants and other team members, can help manage these challenges. Familiarity with accounting software and a proactive approach to problem-solving are also key to thriving in this role.

What is the difference between Accounting Administrative Assistant vs Bookkeeper?

AspectAccounting Administrative AssistantBookkeeper
CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; certification or associate degree beneficial
Work EnvironmentOffice setting, supporting accounting teamsOffice environment, managing financial records
Employer & Industry UsageCommon in corporate, small business, and nonprofit sectorsWidely used in small to medium businesses, accounting firms
Primary ResponsibilitiesAdministrative tasks, data entry, supporting accounting functionsRecording financial transactions, reconciling accounts

While both roles support financial operations, an Accounting Administrative Assistant focuses more on administrative and clerical tasks within the accounting department, whereas a Bookkeeper primarily manages and records financial transactions. The roles often overlap but differ in scope and focus.

More about Accounting Administrative Assistant jobs
What job categories do people searching Accounting Administrative Assistant jobs in Decatur, AL look for? The top searched job categories for Accounting Administrative Assistant jobs in Decatur, AL are:
What cities near Decatur, AL are hiring for Accounting Administrative Assistant jobs? Cities near Decatur, AL with the most Accounting Administrative Assistant job openings:
Accounting Administrative Assistant jobs near you
Administrative Assistant

Administrative Assistant

HandledNow, LLC

Madison, AL • On-site

$16.25 - $21.75/hr

Full-time

Posted 6 days ago

Job description

Are you looking for a position that offers long-term opportunities, paid benefits, and opportunities for growth? You have come to the RIGHT place!
We are looking for someone strong, great attention to detail, has working experience with accounts payable/receivable and very savvy with excel spreadsheets.
Questions about the job, call 866-217-5630
Schedule: M-F 7:00 am to 3:45 pm with potential Saturday productions
Job Summary:
The successful candidate will provide administrative support to ensure efficient operation of the office. The Administrative Assistant will be responsible for handling various tasks, including data entry, calendar management, and event planning.
Responsibilities:
- Processes and distributes all incoming, outgoing, and interoffice/intercompany mail.
- Performs Account payable/Material receiving functions in the form of entry and review.
- Perform Accounts Receivable/Material Shipping functions in the form of entry and review.
-Administrative support for the company such as answering the telephones, assisting visitors, filing and document maintenance.
- Perform general ledger functions.
-Assist management and staff in problem solving, project planning, and development and execution of goals and objectives.
- Performs purchase order processing including entry, receipt and maintenances of records for designated sections.
- Assist with scheduling appointments and coordinating meetings.
- Handle data entry and order entry tasks accurately and efficiently as well as the ability to learn a new system.
- Maintain office supply inventory and places orders for office supplies.
- Assist with special projects as assigned.
- Place orders for supplies, uniforms, and other items as requested.
- Coordinate shipping/receiving activities via telephone and provide dispatch services (either external/internal).
- Support sales staff with compilation and delivery of customer reports.
- Update daily position report.
- Provide weekly paperwork ( I.E. invoices, purchase, requisitions/orders, inventory information) to corporate accounting.
- Provide input on monthly operations report and flux report as requested.
- Reconciling paperwork/reports/data at end of each month. This sometimes requires staying late past normal working hours.
- Supports the company business, operational, financial and environmental objectives.
- Overtime required during monthly close cycles unless approved by Management.
- Assist with phone system operations, including answering calls and directing them to the appropriate person.
Exhibit high standards, excellent communication skills, has initiative, and has the ability to prioritize daily tasks. Someone that can take charge and meet tight deadlines will ensure your success in this multi-faceted role. Must be dependable and have a solid and proven work history.
Skills:
- Previous experience in accounts payable/receivable role is preferred.
- Savvy with excel and proficient in computerized systems and software applications, including Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong proofreading skills with excellent attention to detail.
- Record/Document maintenance skills.
- knowledge of supplies, equipment, and/or services ordering and inventory control.
- Ability to gather data, compile information and generate reports.
- Receptionist skills.
- An Understanding of Generally Accepted Accounting Principles.
- Excellent organizational and coordinating skills.
- Strong data entry skills with a high level of accuracy.
- Ability to create, compose and edit written materials.
- Strong communication skills both verbally and orally and in writing.
- Problem solving skills.
- Good organizational skills and ability to prioritize when needed.
- Effective interpersonal skills.
- Dependable.
- Must have the ability to write legibly and have strong language skills- Must have strong Math skills
Job Type: Full-time
Schedule:
8 hour shift
Day shift
Weekends as needed

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