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Academic Programs Coordinator Jobs in Arizona (NOW HIRING)

Maricopa Community College District

Program Coordinator

Tempe, AZ · On-site

$22.06 - $28.67/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Flexible Work Schedules Employee Health & Wellness Programs: * District-Wide Wellness Program with ... Coordinates instructor peer evaluations to ensure adherence to academic standards while monitoring ...

Foster Success

Program Coordinator- Education

Tucson, AZ · On-site

$46K/yr

... educational programs and resources. This position will advance the organization's mission by ... Provide supportive services leading to academic persistence and completion to students. This may ...

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Academic Programs Coordinator information

What does an academic programs coordinator do?

An Academic Programs Coordinator is responsible for managing and supporting the administrative aspects of academic programs within a college or university. This role often involves organizing course schedules, assisting faculty and students, coordinating program events, and ensuring compliance with institutional policies. Academic Programs Coordinators also help with student advising, program assessment, and communication between departments. Their work ensures that academic programs run smoothly and meet the needs of both students and staff.

What are the key skills and qualifications needed to thrive as an academic programs coordinator?

To thrive as an Academic Programs Coordinator, you need strong organizational skills, attention to detail, and a bachelor's degree in education, administration, or a related field. Familiarity with academic management software, student information systems, and scheduling tools is typically required. Excellent communication, problem-solving abilities, and the capacity to multitask are vital soft skills for success in this role. These skills ensure efficient program administration, effective communication with stakeholders, and the smooth operation of academic initiatives.

How does an academic programs coordinator typically collaborate with faculty and administrative staff?

As an Academic Programs Coordinator, you will serve as a key liaison between faculty, students, and administrative departments. You’ll frequently coordinate schedules, facilitate communication about program requirements or changes, and help organize academic events or workshops. Collaboration often involves working closely with department chairs and academic advisors to ensure smooth program operations and to address any issues that arise. This role requires strong interpersonal and organizational skills, as you’ll be managing multiple priorities and stakeholders on a daily basis.

What is the difference between Academic Programs Coordinator vs Academic Advisor?

AspectAcademic Programs CoordinatorAcademic Advisor
CredentialsBachelor's degree often required; certifications varyBachelor's degree typically required; some roles prefer certifications in counseling or advising
Work EnvironmentAdministrative offices, program development settingsStudent services offices, academic departments
Employer & Industry UsageUniversities, colleges, educational institutionsUniversities, colleges, high schools
Primary FocusDeveloping, managing academic programs and curriculaGuiding students on academic planning and course selection

While both roles support educational institutions, Academic Programs Coordinators focus on designing and managing academic programs, whereas Academic Advisors primarily assist students with academic planning and course choices. Understanding these distinctions helps clarify career paths and job expectations in the education sector.

What is the role of an academic programs coordinator?

An academic programs coordinator manages the development, implementation, and evaluation of educational programs within an institution. They coordinate curriculum planning, assist with accreditation processes, and support faculty and student needs, often using administrative tools like student information systems. Strong organizational and communication skills are essential for this role.

What are popular job titles related to Academic Programs Coordinator jobs in Arizona?

For Academic Programs Coordinator jobs in Arizona, the most frequently searched job titles are:

What job categories do people searching Academic Programs Coordinator jobs in Arizona look for?

The top searched job categories for Academic Programs Coordinator jobs in Arizona are:

What cities in Arizona are hiring for Academic Programs Coordinator jobs?

Cities in Arizona with the most Academic Programs Coordinator job openings:

Academic Programs Coordinator jobs near you
Infographic showing various Academic Programs Coordinator job openings in Arizona as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 2% Temporary, and 2% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution.

The Levitt Lab Academic Coordinator

ASU Preparatory Academy

Phoenix, AZ • On-site

$45K - $55K/yr

Full-time

Re-posted 10 days ago

Job description

If you are a current worker, please log into Workday and access our internal career site to apply.
Salary Range:
$45,000.00 - $55,500.00 USD annually.
As part of Arizona State University's charter to provide access and excellence, ASU Preparatory Academy (ASU Prep) shares this commitment by demonstrating all students can achieve at the highest levels, regardless of their background. To scale our current impact, ASU Prep is advancing a major expansion program taking fundamental responsibility for the communities we serve.
The Levitt Lab Academic Coordinator will provide direct support to school leadership in the daily operational needs of The Levitt Lab (TLL). This role will manage a wide range of front-facing and administrative tasks, with a strong emphasis on visitor coordination, student scheduling, attendance tracking, and data management. The coordinator will serve on site as the first point of contact for all guests and incoming inquiries, ensuring a welcoming and professional environment at all times. Additional responsibilities may include various operational duties as assigned to support the evolving needs of The Levitt Lab team.
QUALIFICATIONS:
  • Associate's degree required in Education or related field. Bachelor's degree, preferred.
  • 2+ years of administrative experience.
  • 3-5 years of progressive responsibility supporting educational leadership, school operations, and/or office management within a school-setting.
  • 3+ years of experience working in hybrid and/or digital learning environments.
  • Resides within 30 miles of ASU's main campus in Tempe, AZ, strongly preferred.
  • Active AZ Department of Public Safety (DPS) IVP Fingerprint Clearance Card.
  • Any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities may be considered.

DUTIES AND RESPONSIBILITIES:
  • Serve on site as the first point of contact for The Levitt Lab by staffing the front desk, warmly greeting visitors, and ensuring a welcoming and professional environment upon arrival.
  • Directly support the Principal and Executive Director in daily operations of the school, including, but not limited to: student scheduling, master scheduling, purchasing and budget, visitor coordination, enrollment and admissions support, and data management in Infinite Campus.
  • Schedule and coordinate visitor appointments, manage the calendar, and communicate logistics to both guests and Lab personnel in a timely manner.
  • Pull, compile, and organize data from internal systems and databases to support ongoing research and administrative reporting needs.
  • Answer and direct incoming phone calls and emails, routing inquiries to the appropriate staff members as needed.
  • Lead and manage the enrollment process for all TLL students, ensuring accurate data entry, documentation, and follow-up.
  • Coordinate student scheduling, including course placement, section assignments, and adjustments throughout the school year.
  • Oversee daily attendance tracking and reporting procedures to ensure timely and accurate records, including making parent and student phone calls.
  • Maintain and monitor an organized and up-to-date log of student movements throughout the day including departures and returns for college classes, lunch, and other scheduled activities with the goal of ensuring staff are informed and all whereabouts are accurately accounted for at all times.
  • Track all college going data for ASU Prep Seniors in coordination with TLL LSC.
  • Serve as project manager for assigned initiatives supporting the strategic goals of TLL, including but not limited to: student showcases, purchasing and budgeting, and admissions support such as info sessions, school visits and shadow days.
  • Uphold confidentiality in all aspects of student, staff, and school operations.
  • Attend and participate in meetings, training, and program events aligned to TLL, including evening events as required.
  • Perform other duties as assigned by the Principal and Executive Director of The Levitt Lab.
  • Additional duties may be assigned as necessary.

KNOWLEDGE, SKILLS AND ABILITIES:
  • Demonstrates excellent reading, writing, computation, technology and communication skills.
  • Proven ability to perform routine clerical and administrative tasks with accuracy and attention to detail.
  • Communicates clearly and effectively, both orally and in writing.
  • Demonstrates ability to work cooperatively with others.
  • Effectively manages multiple priorities in a fast-paced, high energy working environment.
  • Knowledge of standard office practices, policies and procedures.
  • Knowledge of bookkeeping, data tracking, and records management systems.
  • Experience supervising or coordinating staff to achieve customer service goals.
  • Skill in use of Google Workspace and other relevant software/applications.
  • Ability to articulate, represent professional demeanor and ability to take initiative.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands, arms and fingers to input data, handle, feel or reach. While performing the duties of this job, the employee may occasionally push or lift up to 15 lbs. such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception.
LOCATION:
ASU Tempe Campus
TRAVEL:
Occasional travel may be required for site visits, meetings, trainings and/or conferences. Locations may vary and may require overnight stays.
This job description is subject to change at any time.

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