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Academic Program Manager Jobs in Pittsburgh, PA (NOW HIRING)

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Academic Program Manager information

See Pittsburgh, PA salary details

$37.4K

$104.3K

$152.4K

How much do academic program manager jobs pay per year?

As of Sep 5, 2026, the average yearly pay for academic program manager in Pittsburgh, PA is $104,324.00, according to ZipRecruiter salary data. Most workers in this role earn between $77,200.00 and $128,600.00 per year, depending on experience, location, and employer.

What does an academic program manager do?

An Academic Program Manager oversees the planning, development, and administration of educational programs within an academic institution. Their responsibilities often include coordinating curriculum development, managing program budgets, ensuring compliance with institutional policies, and supporting faculty and student needs. They serve as a liaison between departments, faculty, and external partners to ensure the success and quality of academic offerings. Additionally, Academic Program Managers may analyze program performance data and recommend improvements for future growth.

What are some common challenges faced by academic program managers when coordinating multiple academic programs, and how can they be addressed?

Academic Program Managers often juggle responsibilities such as scheduling courses, coordinating faculty, managing budgets, and ensuring program compliance. A common challenge is balancing the needs of students, faculty, and administration while adhering to institutional policies and accreditation standards. Effective communication, strong organizational skills, and the ability to prioritize tasks are essential for overcoming these challenges. Leveraging project management tools and fostering collaborative relationships across departments can also help streamline processes and ensure program success.

What are the key skills and qualifications needed to thrive as an academic program manager, and why are they important?

To thrive as an Academic Program Manager, you need a strong background in education administration, program development, and project management, often supported by a relevant degree and experience in higher education. Familiarity with learning management systems (LMS), student information systems, and data analysis tools is typically required. Exceptional communication, problem-solving, and organizational skills help build productive relationships with faculty, students, and stakeholders. These skills are vital for ensuring academic programs run efficiently, meet educational objectives, and adapt to institutional needs.

What is the difference between Academic Program Manager vs Academic Coordinator?

AspectAcademic Program ManagerAcademic Coordinator
CredentialsBachelor's or Master's degree, relevant experienceTypically similar, often requiring a Bachelor's degree
Work EnvironmentHigher-level planning, strategic oversightAdministrative support, daily operations
Employer & Industry UsageEducational institutions, universitiesSchools, colleges, educational programs
Search & Comparison IntentFocus on program management, strategic rolesFocus on administrative and support roles

The main difference is that an Academic Program Manager oversees the planning and strategic development of academic programs, while an Academic Coordinator handles daily administrative tasks and supports program operations. The Program Manager has a broader scope and higher responsibility level.

What are popular job titles related to Academic Program Manager jobs in Pittsburgh, PA?

For Academic Program Manager jobs in Pittsburgh, PA, the most frequently searched job titles are:

What job categories do people searching Academic Program Manager jobs in Pittsburgh, PA look for?

The top searched job categories for Academic Program Manager jobs in Pittsburgh, PA are:

What cities near Pittsburgh, PA are hiring for Academic Program Manager jobs?

Cities near Pittsburgh, PA with the most Academic Program Manager job openings:

Academic Program Manager jobs near you
Infographic showing various Academic Program Manager job openings in Pittsburgh, PA as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 18% Part Time, and 4% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $104,324 per year, or $50.2 per hour.

Medical Education Program Academic Manager

University of Pittsburgh Physicians

Pittsburgh, PA • Hybrid

Full-time

PTO

Re-posted 24 days ago

University Of Pittsburgh rating

6.1

Company rating: 6.1 out of 10

Based on 66 frontline employees who took The Breakroom Quiz

559th of 629 rated colleges and universities

Job description

UPMC is hiring a Medical Education Program Academic Manager to support the Internal Medicine Residency Program at UPMC Mercy, based at UPMC Medical Education, Forbes Tower, Plaza Level, Suite 140, 3600 Forbes Avenue, Pittsburgh, PA 15213. This leadership role provides administrative support, program management, and oversight for a dynamic graduate medical education program, ensuring compliance with accreditation standards while supporting residents, faculty, and program leadership. The Academic Manager will coordinate program operations, manage workflows, oversee educational activities and special projects, and serve as a key resource for stakeholders. Flexible daylight hours are offered, with occasional evening and weekend work required during peak periods to support fellowship and residency program activities. Remote work is available after the initial 90 days in the role. This position also offers excellent opportunities for professional development and advancement through the GME career ladder, making it an ideal opportunity for a motivated professional looking to grow within academic medicine and medical education.
Responsibilities:
  • Utilize Residency Management system (MedHub) to complete various tasks. Tasks may include entering rotation schedules, documenting PTO, LOAs, etc. in lieu of Kronos, monitoring work hour submissions by residents/fellows, uploading required program documentation and policies, maintaining trainee specific credentialing documentation, etc.
  • Prepare and maintain documentation related to program accreditation requirements (e.g., ACGME, ASHP, CODA or CPME) as well as specialty board requirements. Monitor completion of annual update submissions (e.g., WebADS Annual Update, ACGME milestones, ACGME Resident/Fellow and Faculty Surveys, AMA FREIDA).
  • Coordinate and maintain documentation pertaining to the UPMC Medical Education Annual Program Oversight Review (APOR) and anticipated required documents that will be requested during accrediting body Site Visits.
  • Monitor the management of trainee, rotation, faculty, and program evaluations. o Ensure trainees receive documented evaluations at the end of each rotation. If rotations are longer than three (3) month periods, a trainee must have documented evaluations at a minimum of every ninety (90) days.
  • Coordinate Program Evaluation Committee (PEC) and Clinical Competency Committee (CCC) meetings including scheduling, preparing agenda, meeting materials, program/trainee evaluation analytics, and meeting minutes.
  • Develop and maintain program recruitment resources such as brochures, PowerPoint presentations, websites, and other social media outlets as necessary. Maintain skills and knowledge needed to remain competitive and support recruitment efforts in a primarily virtual landscape.
  • Construct productive working relationships and act as a liaison between trainees, program directors, hospital administration, UPMC ME central team, additional internal departments, staff, and other hospitals, as necessary.
  • Regularly attend UPMC ME sponsored meetings and retain knowledge of information presented for updates to process change and adjustments in work requirements.
  • Manage the planning and execution of live/virtual meetings, conference, lectures, and other events including recruitment, orientation, and program celebrations. Organize, prepare, and distribute materials as needed.
  • Provide UPMC ME with information on incoming trainees required in the credentialing process, for issuance of a new hire contract and paperwork (including but not limited to items such as licensing, visas, and clearances). Communicate with incoming residents/fellows to ensure timely submission of documentation for hire. Complete all program specific tasks associated with hire (e.g., computer access requests, parking applications, office/phone assignments) and partner with program leadership to provide program specific new hire orientation.
  • Submit confirmation of trainee termination (including program completion) to UPMC ME including processing requests for completion certificates, collection of UPMC property (e.g., identification badges, laptops, pagers).
  • Process expense submissions for the trainees and department and track utilization of program specific funds. Submit documentation for supplemental pay processing as necessary for Clinical Skills Enhancement (CSE) Activities.
  • Serve as supervisor for UPMC compliance oversight for trainee employment including but not limited to mandatory module complete, employee health reporting requirements, expense approvals, etc.
  • High School or equivalent and 4 years of Medical Education experience,
  • or a Bachelor's Degree and 2 years of experience in Medical Education required.
    Licensure, Certifications, and Clearances:
    UPMC is an Equal Opportunity Employer/Disability/Veteran

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About University of Pittsburgh

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We are focused on the impact and the relentless pursuit of change, for good. The University of Pittsburgh is a top-ranked, public institution in Pennsylvania and a member of the Association of American Universities of leading research universities. With our discoveries, we are recognized as one of the most innovative universities in the world. We invent the paths of the future and forge ahead.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Pittsburgh, PA, US

Year founded

1787

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