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Academic Program Manager Jobs in Gainesville, FL

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Academic Program Manager information

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$34.9K

$97.4K

$142.2K

How much do academic program manager jobs pay per year?

As of Aug 2, 2026, the average yearly pay for academic program manager in Gainesville, FL is $97,360.00, according to ZipRecruiter salary data. Most workers in this role earn between $72,000.00 and $120,000.00 per year, depending on experience, location, and employer.

What does an Academic Program Manager do?

An Academic Program Manager oversees the planning, development, and administration of educational programs within an academic institution. Their responsibilities often include coordinating curriculum development, managing program budgets, ensuring compliance with institutional policies, and supporting faculty and student needs. They serve as a liaison between departments, faculty, and external partners to ensure the success and quality of academic offerings. Additionally, Academic Program Managers may analyze program performance data and recommend improvements for future growth.

What are some common challenges faced by Academic Program Managers when coordinating multiple academic programs, and how can they be addressed?

Academic Program Managers often juggle responsibilities such as scheduling courses, coordinating faculty, managing budgets, and ensuring program compliance. A common challenge is balancing the needs of students, faculty, and administration while adhering to institutional policies and accreditation standards. Effective communication, strong organizational skills, and the ability to prioritize tasks are essential for overcoming these challenges. Leveraging project management tools and fostering collaborative relationships across departments can also help streamline processes and ensure program success.

What is the difference between Academic Program Manager vs Academic Coordinator?

AspectAcademic Program ManagerAcademic Coordinator
CredentialsBachelor's or Master's degree, relevant experienceTypically similar, often requiring a Bachelor's degree
Work EnvironmentHigher-level planning, strategic oversightAdministrative support, daily operations
Employer & Industry UsageEducational institutions, universitiesSchools, colleges, educational programs
Search & Comparison IntentFocus on program management, strategic rolesFocus on administrative and support roles

The main difference is that an Academic Program Manager oversees the planning and strategic development of academic programs, while an Academic Coordinator handles daily administrative tasks and supports program operations. The Program Manager has a broader scope and higher responsibility level.

What are the key skills and qualifications needed to thrive as an Academic Program Manager, and why are they important?

To thrive as an Academic Program Manager, you need a strong background in education administration, program development, and project management, often supported by a relevant degree and experience in higher education. Familiarity with learning management systems (LMS), student information systems, and data analysis tools is typically required. Exceptional communication, problem-solving, and organizational skills help build productive relationships with faculty, students, and stakeholders. These skills are vital for ensuring academic programs run efficiently, meet educational objectives, and adapt to institutional needs.
What job categories do people searching Academic Program Manager jobs in Gainesville, FL look for? The top searched job categories for Academic Program Manager jobs in Gainesville, FL are:
What cities near Gainesville, FL are hiring for Academic Program Manager jobs? Cities near Gainesville, FL with the most Academic Program Manager job openings:
Academic Program Manager jobs near you
Infographic showing various Academic Program Manager job openings in Gainesville, FL as of July 2026, with employment types broken down into 61% Full Time, 36% Part Time, 1% Temporary, and 2% Contract. Highlights an 75% Physical, 1% Hybrid, and 24% Remote job distribution, with an average salary of $97,360 per year, or $46.8 per hour.

Academic Program Specialist I - Medical Education

University of Florida

Gainesville, FL • On-site

$46K - $52K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 23 hours ago

University Of Florida rating

7.2

Company rating: 7.2 out of 10

Based on 108 frontline employees who took The Breakroom Quiz

383rd of 614 rated colleges and universities

Job description

Academic Program Specialist I - Medical Education
Job no: 540756
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Education/Training/Instructional Design
Department:29010805 - MD-MEDICAL EDUCATION
Classification Title:
Academic Program Specialist I
Job Description:
The Academic Program Specialist I position supports the vision and strategy of assigned academic programs by coordinating and managing courses, implementing program policies and procedures, providing advanced academic and administrative support, and partnering with faculty, students, and stakeholders to ensure high-quality program delivery. The role oversees program processes, contributes to continuous improvement, and supervises and trains Academic Assistant IIIs while supporting curriculum processes, documentation standards, and policy implementation across assigned programs.
About this role:
Academic and Program Administration Responsibilities:
  • Manage effective delivery of assigned courses by coordinating schedules, instructional activities, assessments, and course materials while maintaining accurate, up-to-date content in the learning management system and related academic resources.
  • Liaise with faculty, students, and internal/external stakeholders to facilitate course implementation, resolve complex issues, and ensure smooth program operations.
  • Develop, implement, and maintain program processes, guidance documentation, policies, and communication procedures to strengthen compliance, consistency, and quality improvement.
  • Monitor program activities for alignment with academic policies, objectives, and administrative requirements, identifying areas needing adjustment or clarification.
  • Coordinate course and program evaluation activities by collecting, organizing, reviewing, and distributing data and feedback to faculty and program leadership.
  • Provide high-level support to course directors, faculty, and leadership.

Student Support and Educational Services:
  • Guide students regarding course expectations, requirements, and academic processes.
  • Track completion of course activities, requirements, and evaluations, and finalize grades.
  • Maintain records in compliance with FERPA, HIPAA, and institutional guidelines.

Collaboration and Stakeholder Engagement Activities:
  • Communicate regularly with faculty, staff, and partners to support program operations.
  • Coordinate logistics for academic activities, meetings, and events involving internal and external partners.
  • Support course operations by coordinating communications, documentation, and processes related to faculty or preceptor participation, in collaboration with program leadership.

Curriculum and Instructional Support:
  • Support the development, editing, and periodic updating of program documents, syllabi, templates, and academic or administrative resources.
  • Assist faculty with curriculum-related tasks, content preparation, or instructional coordination as needed.
  • Contribute to curriculum planning and improvement efforts by providing feedback, supporting instructional design needs, and helping ensure alignment between course activities and program objectives.
  • Support small-group instructional activities and simulations by coordinating facilitator logistics, maintaining group rosters, preparing materials, and ensuring alignment with curriculum objectives.

Supervision and Training:
  • Supervise and train an Academic Assistant III, providing guidance, task oversight, and ongoing skill development to support team performance and program needs.
  • Instruct other Academic Assistant IIIs within the division as needed regarding tasks and/or skills specific to their area of expertise.

About the College of Medicine:
The University of Florida's College of Medicine is committed to advancing health through education, research, and patient care. With a focus on innovation and excellence, the college prepares future healthcare leaders through a rigorous curriculum that combines basic sciences with hands-on clinical experience. The College of Medicine emphasizes interdisciplinary collaboration and community engagement, fostering and environment where students, faculty, and staff work together to improve healthcare outcomes. The College is home to cutting-edge research initiatives and state-of-the-art facilities, providing an exceptional training ground for aspiring medical professionals. Dedicated to enhancing health care, the College of Medicine plays an impactful role in shaping the future of medicine.
For more information about the College of Medicine and its programs, visit College of Medicine.
We Offer Exceptional Benefits
  • Low-cost State Health Plans: Medical, Dental, and Vision Insurance

  • Life and Disability Insurance

  • Generous Retirement Options to secure your future

  • Comprehensive Paid Time Off Packages with 10+ paid holidays, paid family, sick and vacation leave

  • Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more

  • Tuition Assistance through the UF Employee Education Program

  • Public Service Loan Forgiveness (PSLF) Eligible Employer

Learn more about what we have to offer here!
Expected Salary:
$46,000 - $52,000
Required Qualifications:
Bachelor's degree and two years of relevant experience, or an equivalent combination of education and experience.
Preferred Qualifications:
The ideal candidate will possess:
  • Master's degree in education, academic administration, health sciences, or a related field.
  • Experience in higher education administration, academic program coordination, or student services.
  • Background managing contracts/affiliation agreements.
  • Experience preparing academic documents or guiding faculty and students.
  • Experience supporting course management, curriculum processes, or evaluation/reporting activities.
  • Proficiency with Microsoft Office Suite and experience using academic systems such as Canvas, PeopleSoft, Workday, or similar tools.
  • Demonstrated ability to manage multiple complex academic priorities in fast-paced, deadline-driven environments, using strong problem-solving and critical-thinking skills to identify issues, evaluate options, and recommend data-informed solutions within established academic policies.
  • Experience in making independent procedural decisions and escalating higher-level matters appropriately, with proven flexibility and adaptability in responding to shifting program needs, unexpected issues, and rapid curricular changes.
  • Commitment to continuous learning, quickly mastering new systems and processes, applying new knowledge to improve operations, and effectively using and supporting others in advanced academic technologies and office tools.

Special Instructions to Applicants:
In order to be considered, you must upload your cover letter, resume, and contact information for three professional references.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:No
Advertised: 28 Jul 2026 Eastern Daylight Time
Applications close: 10 Aug 2026 Eastern Daylight Time
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About University of Florida

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The University of Florida is one of the top ranked public universities in the United States (ranked top 5 amongst public universities in 2023 US news and world report). It is one of only a few comprehensive universities, having medical, veterinary, dental, nursing, public health, and engineering disciplines all co-localized on the same, contiguous campus to facilitate interdisciplinary collaboration. Gainesville is located in the northern region of Florida, within 1-1.5 hours of each coast, and just 1.5-2 hours to Orlando and Tampa. It is a small to medium-sized city with a low cost of living, excellent public and private schools, and southern hospitality. While Gainesville is widely recognized as the home of the Gators, it is quickly becoming known as a center for innovation and a place with a lifestyle that's comfortable for families, yet attractive for young professionals.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Gainesville, FL, US

Year founded

1853

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