Academic Program Manager Jobs in Oregon (NOW HIRING)

Position Title: Academic Advisor
Reports To: Principal 
FLSA Status: Non-Exempt

Position Summary

The Academic Advisor provides comprehensive academic, college, and career guidance services to students in grades 912. This position is responsible for coordinating student academic planning, graduation progress monitoring, testing programs, post-secondary readiness initiatives, and supporting students in achieving their educational and career goals. The Academic Advisor serves as a liaison among students, families, staff, colleges, and community partners to ensure students are prepared for success beyond high school.

Essential Duties and Responsibilities

Academic Advising and Student Support

• Develop and maintain individual graduation and post-secondary plans for all students.
• Monitor student progress toward graduation requirements and identify students who are on track/off track for graduation.
• Meet regularly with students and families regarding academic progress, credit attainment, and future planning.
• Coordinate and facilitate Advisory programming and activities.
• Coordinate and facilitate Senior Seminar courses and activities. 

Student Scheduling and Master Schedule

• Develop and maintain the school's Master Schedule in collaboration with administration.
• Coordinate student scheduling, including course requests, schedule changes, and placement decisions.
• Assist students in selecting courses aligned with graduation requirements, career interests, and post-secondary goals. 

Testing and Assessment Coordination

Coordinate and oversee all aspects of the following assessment programs:

• PSAT
• SAT
• PreACT
• ASVAB

Responsibilities include:

• Registration and scheduling
• Communication with students and families
• Test administration logistics
• Coordination with testing agencies
• Distribution and interpretation of results 

Graduation and Records Management

• Serve as the district's Transcript Specialist, maintaining accurate student transcripts and records.
• Monitor credit completion and graduation requirements.
• Coordinate graduation eligibility reviews and communicate requirements to students and families.
• Assist with commencement planning and verification of graduates. 

College and Career Readiness

• Coordinate college visits, career exploration opportunities, and post-secondary planning activities.
• Serve as the liaison for TRIO and other college readiness programs.
• Coordinate Dual Credit opportunities and support student enrollment and participation.
• Maintain and oversee Recruit Hippo and other post-secondary planning platforms.
• Coordinate scholarship opportunities and provide support for college applications and financial aid processes. 

Scholarship Coordination

• Coordinate and maintain information regarding local, state, and national scholarships.
• Facilitate the work of the Scholarship Committee, including application processes and scholarship selection procedures.
• Assist students with scholarship applications, essays, and deadlines. 

Alternative Education and Credit Recovery

• Coordinate and monitor student participation in Odysseyware and other credit recovery programs.
• Monitor grading and progress for students participating in alternative learning opportunities. 

Work Experience and Career Development

• Serve as the Work Experience Liaison between students, employers, and school staff.
• Coordinate student work-based learning opportunities and maintain required documentation.
• Develop community partnerships to expand career and internship opportunities for students. 

Athletics and Eligibility

• Conduct regular Athletic Grade Checks and communicate eligibility information to students, families, coaches, and administration.
• Coordinate submissions and recognition for OSAA Academic All-State honors and other academic recognitions. 

ASPIRE Program Coordination

• Serve as the school's ASPIRE Coordinator, including:
  • Recruiting and training mentors
  • Coordinating student participation
  • Facilitating college and career planning activities
  • Maintaining program records and reporting requirements  

Additional Responsibilities

• Collaborate with administrators, counselors, teachers, families, and community agencies to support student success.
• Maintain confidentiality of student records and information.
• Prepare reports and maintain accurate records as required by district, state, and federal regulations.
• Attend professional development activities and maintain knowledge of college admissions, financial aid, and graduation requirements.
• Perform other duties as assigned. 

Required Qualifications

• Experience in secondary education, counseling, academic advising, or student services preferred.
• Knowledge of Oregon graduation requirements, college admissions processes, and student information systems.
• Demonstrated ability to work effectively with students, families, and staff. 

Knowledge, Skills, and Abilities

• Strong organizational and time management skills.
• Excellent interpersonal and communication skills.
• Ability to analyze student data and develop intervention plans.
• Knowledge of college and career readiness programs and resources.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency with technology, student information systems, and data management platforms. 

Physical Requirements

• Ability to sit, stand, walk, and communicate effectively throughout the workday.
• Ability to travel between district sites and attend occasional evening events. 

Terms of Employment

Salary, benefits, and work year shall be established by the Board of Directors and in accordance with district policies and applicable collective bargaining agreements.