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Academic Program Coordinator Jobs in California (NOW HIRING)

Pacer Group

Program Assistant

Los Angeles, CA · On-site

$40K - $51K/yr

Key Responsibilities Academic Program Support * Assist with planning, coordinating, and implementing academic program services and activities. * Support academic program development, execution, and ...

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All JobsAcademic Program JobsAcademic Program Coordinator JobsAcademic Program Coordinator Jobs in California

Academic Program Coordinator information

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$28.6K

$56.5K

$93.3K

How much do academic program coordinator jobs pay per year?

As of Aug 9, 2026, the average yearly pay for academic program coordinator in California is $56,547.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,400.00 and $66,100.00 per year, depending on experience, location, and employer.

What does an academic program coordinator do?

An Academic Program Coordinator is responsible for managing and supporting the administrative aspects of academic programs within educational institutions. This includes tasks such as scheduling courses, assisting faculty and students, coordinating program events, ensuring compliance with institutional policies, and maintaining program records. They often serve as a liaison between faculty, students, and administration to ensure the smooth operation of academic programs. Their role is crucial for facilitating effective communication and organization within educational departments.

What is the role of an academic program coordinator?

An academic program coordinator manages the planning, implementation, and evaluation of educational programs within an institution. They handle tasks such as scheduling courses, coordinating faculty and student needs, and ensuring compliance with academic policies, often using administrative tools like student information systems. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as an academic program coordinator, and why are they important?

To thrive as an Academic Program Coordinator, you need strong organizational abilities, experience in higher education administration, and typically a bachelor’s degree in education or a related field. Familiarity with student information systems, scheduling software, and office productivity tools like Microsoft Office is essential. Outstanding communication, attention to detail, and problem-solving skills help build relationships with students, faculty, and staff. These skills ensure efficient program operations, effective coordination, and a positive academic environment.

What skills do you need to be an academic program coordinator?

An academic program coordinator needs strong organizational, communication, and interpersonal skills to manage program operations and collaborate with faculty and students. They should be proficient in data management, scheduling, and often use tools like spreadsheets or learning management systems. Attention to detail, problem-solving abilities, and knowledge of academic policies are also important for success in this role.

What are some common challenges faced by academic program coordinators when managing multiple academic programs simultaneously?

Academic Program Coordinators often juggle several programs at once, which can present challenges such as balancing competing priorities, managing tight deadlines, and ensuring consistent communication among faculty, students, and administrative staff. Staying organized and proactive is essential, as coordinators must track program requirements, schedule courses, and address student concerns promptly. Effective time management and strong interpersonal skills help coordinators successfully navigate these challenges while maintaining the quality and integrity of each program.

What is the difference between Academic Program Coordinator vs Academic Advisor?

AspectAcademic Program CoordinatorAcademic Advisor
CredentialsBachelor's degree often required; certifications varyBachelor's degree typically required; certifications less common
Work EnvironmentAdministrative offices, program planning settingsStudent services, counseling offices
Employer & Industry UsageColleges, universities, educational institutionsColleges, universities, academic support services
Primary FocusDeveloping and managing academic programsGuiding students on academic planning and course selection

While both roles are vital in educational settings, Academic Program Coordinators focus on managing and developing academic programs, whereas Academic Advisors primarily assist students with academic planning and course choices. Understanding these differences helps clarify career paths and job expectations in higher education.

What are the most commonly searched types of Academic Program jobs in California? The most popular types of Academic Program jobs in California are:
What are popular job titles related to Academic Program Coordinator jobs in California? For Academic Program Coordinator jobs in California, the most frequently searched job titles are:
What job categories do people searching Academic Program Coordinator jobs in California look for? The top searched job categories for Academic Program Coordinator jobs in California are:
What cities in California are hiring for Academic Program Coordinator jobs? Cities in California with the most Academic Program Coordinator job openings:
Academic Program Coordinator jobs near you
Infographic showing various Academic Program Coordinator job openings in California as of August 2026, with employment types broken down into 89% Full Time, and 11% Part Time. Highlights an 100% In-person job distribution, with an average salary of $56,547 per year, or $27.2 per hour.

Program Assistant

Pacer Group

Los Angeles, CA • On-site

$40K - $51K/yr

Other

Posted 5 days ago

Job description

Job Title: Academic Program Specialist / Program Assistant
Location: Los Angeles, CA 90033 - Onsite
Duration: 5 Months (Possible Extensions)
Schedule: 8AM - 5PM or 9AM - 6PM | Mon-Fri | 40 Hours per Week | 8 Hours per Day
XXXX: XXXXXXXXXXX - XXXXXXXXXXX/hr. W2
Parking: Not Provided (At Candidate Cost)
Position Overview
Seeking an experienced Academic Program Specialist / Program Assistant to provide administrative, operational, and program support for academic initiatives. This role supports program development, coordination, scheduling, documentation, stakeholder communication, and day-to-day operations to ensure successful execution of academic programs and departmental objectives.
The ideal candidate will have strong administrative, program coordination, organizational, and communication skills with the ability to support multiple projects in a fast-paced academic environment.
Key Responsibilities
Academic Program Support
  • Assist with planning, coordinating, and implementing academic program services and activities.
  • Support academic program development, execution, and ongoing operational activities.
  • Coordinate program schedules, meetings, events, and departmental activities.
  • Maintain academic program records, documentation, and reporting requirements.
  • Track program milestones, deadlines, and deliverables.
Administrative & Operational Support
  • Provide administrative support to managers, faculty, and program teams.
  • Prepare reports, presentations, correspondence, and meeting materials.
  • Manage calendars, appointments, meeting coordination, and logistics.
  • Maintain accurate records, databases, and program files.
  • Process departmental documentation and assist with operational workflows.
  • Monitor and organize program-related information and communications.
Coordination & Communication
  • Serve as a point of contact for program participants, faculty, staff, and stakeholders.
  • Coordinate communication among internal departments and external partners.
  • Assist with responding to inquiries and providing program-related information.
  • Support team collaboration and cross-functional initiatives.
Documentation & Reporting
  • Prepare and maintain reports, spreadsheets, and tracking tools.
  • Assist with data collection, analysis, and program performance reporting.
  • Ensure documentation accuracy and compliance with organizational requirements.
  • Support continuous improvement of administrative and operational processes.
Required Qualifications
  • Experience in Administrative Support, Program Coordination, Academic Support, Operations Support, or Project Coordination.
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Experience managing calendars, meetings, records, and documentation.
  • Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
  • Ability to work independently and collaboratively within a team environment.
  • Strong attention to detail and problem-solving skills.
Preferred Qualifications
  • Experience supporting academic programs, higher education institutions, healthcare administration, or university environments.
  • Experience with project coordination, event coordination, or program administration.
  • Knowledge of academic operations and student/faculty support functions.
  • Experience maintaining databases, reports, and program documentation.
Work Environment
  • 100% Onsite in Los Angeles, CA.
  • Business Casual dress code.
  • No patient contact.
  • No driving required.
  • No HIPAA training required.
  • No work involving minors.

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