Academic Program Assistant Jobs in Boca Raton, FL

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Position Summary:

Florida Atlantic University is seeking an Academic Advisor I - Boca Raton, FL.

The Academic Advisor I plays a key role in leading advising and onboarding initiatives for transfer students at FAU. Serving as a single point of contact, this position partners with college advising units to deliver coordinated onboarding experiences, provide first-semester advising, and support retention through strategic outreach, analytics, and cross-campus collaboration.

Summary of Responsibilities:

• Manages advising and onboarding for 30-89 credit transfer students after deposit as a single point of contact.
• Takes a leadership role in working with the college advising offices on advising transfer students, including details relating to advising at transfer student Orientations, open houses, recruitment, and other onboarding events.
• Utilizes and refines the Advising Inventory via the onboarding portal to collect information about pending credits, intended enrollment status, and major intentions for transfer student advising.
• Tracks and generates reports to identify transfer student caseload through registration for the first term.
• Provides direct advising for transfer students and high-credit FTICs for their first semester by assisting students in transitioning into their majors of choice. Addresses questions about general education requirements, general education equivalencies, and common prerequisite coursework for their chosen majors.Clear undergraduate registration holds.
• Facilitates the scheduling of transfer students needing advising by the College directly on the College's academic advisor calendars via the Success Network.
• Assists transfer students with navigating the various offices and services at FAU, including Boca, Davie, and Jupiter campuses, and refers them to appropriate offices on campus for assistance, including those transfer students needing advice on the choice of major and career options. Helps identify and guide students through the General Education petition review process and college credit evaluation.Provides a curriculum overview and prepares students for their college advising appointment.Utilizes advising and predictive analytics software for tracking, outreach, note-taking, and referral flags.
• Performs retention efforts, virtual student outreach, and job-related tasks for some extended evening hours on a rotating basis to support transfer students and UAS on multiple FAU campuses, depending on events and campus needs.
• Reports to the Assistant or Associate Director, University Advising Services, overseeing transfer student onboarding.Coordinates efforts with the Transfer Student Services team and attends regular meetings. The transfer advisor is also part of the University Advising Services team.
• Collaborates on the development of internal advising.
• Monitors and responds to transfer-related emails on the listservs.
• May serve as a liaison to an assigned college or student support unit on campus, and assist with revising and updating curriculum information and other media publications.
• Travel may be required between the three campuses, Jupiter, Boca Raton, and Davie, as necessary for meetings and functions.There will also be local travel for selected events and programs.
• May teach the SLS transition courses.
• Perform other job-related tasks as assigned.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion).
• Paid Community Engagement Volunteer Service Day
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization required.
Ability to communicate effectively and professionally with a diverse population, think critically and collaborate successfully with departments across the University required.
Preferred Qualifications/Skills:
Master's degree in education, Student Affairs/Development, Counselor Education, Psychology, or a closely related field.
One year of experience in advising, counseling, orientation, student services, or a related area within a university setting; relevant graduate internships may be applied towards experience.
Demonstrated proficiency in Microsoft Office applications, including Word, Access, Outlook, and Excel.
Working knowledge of the Appreciative Advising model is strongly preferred.

Salary:

$55,000 annually.
Exempt Administrative, Managerial, Professional (AMP)

College or Department:

Undergraduate Studies: Transfer Advising Services

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m. Some evenings, weekends, and virtual hours as needed.

Application Deadline:

2026-06-25

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.