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Academic Office Manager Jobs (NOW HIRING)

Larchmont Charter School

Office Manager

Los Angeles, CA · On-site

$48K - $60K/yr

The Office Manager is the point of contact for all site needs for parents, students, staff ... According to policies and procedures, manage academic compliance (student records, enrollment ...

Georgia Tech

Office Manager

Augusta, GA · On-site

Augusta is home to Georgia's only public academic health center, where groundbreaking research is ... Maintains and reconcile departmental accounts, P-card approver to Office Associate, manage faculty ...

LARCHMONT SCHOOLS

Office Manager

Los Angeles, CA · On-site

The Office Manager is the point of contact for all site needs for parents, students, staff ... According to policies and procedures, manage academic compliance (student records, enrollment ...

Augusta University

Office Manager

Augusta, GA · On-site

$43K - $52K/yr

Augusta is home to Georgia's only public academic health center, where groundbreaking research is ... Maintains and reconcile departmental accounts, P-card approver to Office Associate, manage faculty ...

New

University of Illinois

Office Manager

Rockford, IL · On-site

... the Office of the Dean and academic departments. This includes serving as the delegated ... Support office operations by coordinating purchases, managing administrative tasks, and assisting ...

Virginia Tech

Office Manager

Blacksburg, VA · On-site

$45K - $50K/yr

Office Manager Apply now Back to search results Job no: 537313 Work type: Staff Senior management ... Previous experience in a high- volume customer service position in an academic environment.

The Enrichery

Office Manager

Bellaire, TX · On-site

Office Manager Start date for this position will be mid to late July, 2026. We are a growing ... Maintain accurate Academic Coach and client session schedules through our Enrichery portal, keeping ...

USC Gould School of Law

Office Manager

Los Angeles, CA · On-site

$85K - $87K/yr

Experience in academic environment and Workday preferred * At least 3 years' experience managing an office of similar size * New employee onboarding and providing warm hospitality for guests

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How much do academic office manager jobs pay per year?

As of Sep 7, 2026, the average yearly pay for academic office manager in the United States is $68,083.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,500.00 and $85,500.00 per year, depending on experience, location, and employer.

What does an academic office manager do?

An Academic Office Manager oversees the administrative operations of academic departments or offices within educational institutions. Their responsibilities typically include managing schedules, coordinating meetings and events, maintaining records, overseeing budgets, and supporting faculty and staff with various administrative tasks. They also ensure compliance with institutional policies and facilitate communication between students, faculty, and administration. This role is essential for ensuring the smooth and efficient functioning of academic offices.

What are the key skills and qualifications needed to thrive as an academic office manager, and why are they important?

To thrive as an Academic Office Manager, you need strong organizational, administrative, and project management skills, often supported by a bachelor's degree and experience in educational settings. Proficiency with office software (such as Microsoft Office Suite), student information systems, and scheduling platforms is typically required. Excellent interpersonal, communication, and problem-solving skills distinguish top performers in this role. These competencies ensure efficient academic operations, smooth coordination among faculty and staff, and a positive environment for students and educators.

What are some of the typical challenges an academic office manager may face and how can they address them?

Academic Office Managers often navigate complex scheduling demands, coordinate between faculty, staff, and students, and manage sensitive information. Balancing these responsibilities while maintaining clear communication and confidentiality can be challenging, especially during peak periods like registration or exam weeks. Successful managers utilize strong organizational systems, prioritize tasks effectively, and foster open communication within their teams to ensure smooth operations. Regular professional development and staying updated on institutional policies also help address evolving challenges in the role.

What is the difference between Academic Office Manager vs Academic Coordinator?

AspectAcademic Office ManagerAcademic Coordinator
CredentialsTypically requires a bachelor's degree, sometimes a master's in education or administrationUsually requires a bachelor's degree, often in education, administration, or related fields
Work EnvironmentAdministrative offices within educational institutions, overseeing daily operationsSupport roles within academic departments, assisting with program coordination and student services
Employer & Industry UsageUniversities, colleges, and schools for administrative managementEducational institutions for program support and student engagement

The main difference is that an Academic Office Manager oversees the entire administrative operations of an academic office, while an Academic Coordinator focuses on supporting specific academic programs or projects. Both roles require similar educational backgrounds but differ in scope and responsibilities.

Is an academic office manager an entry level position?

An academic office manager is typically a mid-level position that requires prior experience in office administration, organizational skills, and knowledge of academic environments. It usually requires several years of related work experience and sometimes relevant certifications, making it not generally an entry-level role.

What is the role of an academic office manager?

An academic office manager oversees administrative functions within an educational institution, including managing staff, coordinating schedules, handling student and faculty inquiries, and ensuring compliance with institutional policies. They often use office management software and require strong organizational and communication skills to support academic operations.

What cities are hiring for Academic Office Manager jobs?

Cities with the most Academic Office Manager job openings:

What are the most commonly searched types of Academic Office jobs?

The most popular types of Academic Office jobs are:

What states have the most Academic Office Manager jobs?

States with the most job openings for Academic Office Manager jobs include:

Academic Office Manager jobs near you

Office Manager, RIT Office of the Provost & Sr VP Academic Affairs

Rochester Institute of Technology

Rochester, NY • On-site

Full-time

Posted 12 days ago

Rochester Institute Of Technology rating

7.6

Company rating: 7.6 out of 10

Based on 32 frontline employees who took The Breakroom Quiz

293rd of 631 rated colleges and universities

Job description

Position Highlights
With a high degree of autonomy, the Office Manager provides essential administrative, operational, and customer service support to the Office of the Provost and Academic Affairs. The Office Manager is responsible for developing effective systems and processes for managing and organizing the day-to-day administrative and operational functions of the office. Additional key responsibilities include managing the student staff team, database management, providing administrative support to the Dean of Undergraduate Studies and Associate Provost for Student Success, and the Vice Provost, and serving as a collaborative partner for the Executive Assistant to the Provost.
The Office Manager should possess, or be willing to develop, a thorough understanding of the University's policies and procedures as well as the office's administrative functions in order to ensure continuity during staff absences and assist with on-boarding new employees when needed. The Office Manager must be able to work independently under minimal guidance, set priorities, independently propose solutions to problems requiring innovation and creativity, and exercise good judgment and discretion.
Key responsibilities include:
  • Serve as the office's primary point of contact and manage stakeholder and customer relationships by evaluating requests, conducting needs assessments, triaging and delegating where appropriate, providing technical coordination where needed, and following up on critical issues.
  • Coordinate with office administrative staff to manage stakeholder requests and the day-to-day operations of the office, including but not limited to facilities management, equipment, technology, and office-consumables purchasing needs; intra-office communication; event support; ensuring adequate office coverage; and developing processes for effective and efficient workflow and operational continuity.
  • Oversee the student staff team; solicit project and support requests from office staff; triage and delegate appropriate tasks and projects; supervision, recruitment, scheduling, timekeeping, and training.
  • Independently manage complex meeting and committee schedules, logistics, and calendars for senior leadership in Academic Affairs, primarily for the Vice Provost, and the Dean of Undergraduate Studies and Associate Provost for Student Success. Assess and prioritize meeting requests based on urgency and determine appropriate timelines. Support preparation and meeting coverage when needed. Support projects and coordinate travel as assigned.
  • Manage confidential records for D08.0 Student Academic Integrity Policy violations in the Maxient platform and assist with long-term record management of the case files and database organization for reporting.
  • Collaborate with the Executive Assistant to the Provost on day-to-day activities of the provost, including but not limited to scheduling and managing logistics for large group meetings and events hosted by the provost; calendar management; triaging and delegating phone calls and emails appropriately; supporting logistics for executive searches.
  • Develop a high-level working knowledge of responsibilities of the Executive Assistant to the Provost and the Policy, University Council (UC), and Faculty Senate (FS) Coordinator, serving as their back-up in their absence as needed.
  • Other duties as assigned.

Essential Duties & Responsibilities
  • Ensures the smooth operation of day-to-day office tasks by coordinating with other departments and assisting with various administrative functions as needed
  • Handles front desk activities by greeting visitors, answering phones, and providing customer support. Serves as the 1st point of contact for assigned area
  • Coordinates and manages calendars, scheduling appointments, interviews, travel, and events. Assisting with or coordinating the preparation/ turnover of meeting space or work/ desk space
  • Prepares and distributes communications, including emails, memos, and reports, to various internal and external stakeholders
  • Handles documents, files, and records, ensuring proper filing systems. Secures sensitive and confidential records. Collects data, maintains database records, and assists with data analysis as needed
  • Manages office supplies, track inventory, and coordinate purchasing to maintain adequate resources for office operations
  • Assists with HR-related functions, including employee hiring, onboarding, and payroll processing, ensuring adherence to institutional policies
  • Processes expense reports, recording and receipting payments, creating invoices, and monitoring budgets. Provides purchasing support and p-card processes. Supports budget tracking, assisting with financial record-keeping and ensuring compliance with departmental budget guidelines
  • Coordinates and assist with event planning and logistical support for meetings, conferences, and other departmental activities
  • Assists in the preparation and organization of documents, presentations, and reports, ensuring they are accurate and timely
  • Other duties as assigned

Knowledge, Skills, & Abilities
  • Knowledge of administrative processes, including supply ordering, inventory tracking, and facilities management
  • Knowledge of human resources practices, including onboarding, payroll processing, and employee records management
  • Skill in scheduling, organizing, and coordinating meetings, appointments, and events for multiple stakeholders
  • Skill in handling and processing invoices, purchase orders, and expense reports with attention to detail and accuracy
  • Ability to communicate clearly and professionally with internal and external stakeholders, addressing inquiries and providing assistance
  • Ability to handle confidential information with discretion, ensuring compliance with organizational and legal privacy standards

Minimum Education & Experience
  • Associate's degree in related field
  • 5 years of related experience
  • Equivalent combination of experience and education may be considered

Job Level Overview
Operations, Administrative, Service, or Technical Support Level 3 - Senior level role with considerable knowledge and skills. Performs complex tasks and project work. Work is typically not routine and requires troubleshooting and analysis. Mentors or guides less experienced staff.
FLSA Category
Non-Exempt
Work Location
On Campus
Compensation
$19.65 - $31.45 Hourly
Application Materials
When you are ready to complete an application for this position please be prepared to submit the below requested information. This will be required to ensure your application is processed in a timely manner.
Cover Letter, Curriculum Vitae or Resume
Candidates must be eligible to work in the United States.
Additional Details
In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law.
If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to careers@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

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About Rochester Institute of Technology

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Rochester Institute of Technology (RIT) is a preeminent institution in the education services industry, located in Rochester, NY, US. Renowned globally for its innovative and industry-aligned education, RIT was established in 1829 and has since then been committed to offering academic rigor in fields of study with an emphasis on applied learning. This is evidenced by their broad spectrum of undergraduate and graduate programs in areas such as engineering, science, business, and fine arts. RIT's mission centers on providing technology-based educational programs for career-minded students.

Industry

Colleges, universities, and professional schools

Company size

1,001 - 5,000 Employees

Headquarters location

Rochester, NY, US

Year founded

1829

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