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Academic Assistant information

Do you need a PhD to be a research assistant?

Academic assistants or research assistants typically do not need a PhD; most positions require at least a bachelor's or master's degree in a relevant field. Advanced research roles or those involving independent project management may prefer or require a PhD. Skills such as data analysis, laboratory techniques, or familiarity with research tools are also important for these positions.

What are Academic Assistants?

Academic Assistants are support staff who help faculty members, researchers, or academic departments with a variety of tasks. Their duties often include administrative support, organizing course materials, assisting with research, scheduling meetings, grading assignments, and helping students. Academic Assistants play a vital role in ensuring the smooth operation of educational and research activities within schools, colleges, and universities.

How does an Academic Assistant typically collaborate with faculty and students on a daily basis?

Academic Assistants often serve as a bridge between faculty and students, helping to coordinate schedules, distribute course materials, and provide administrative support for classes and projects. On a daily basis, they may assist professors with grading, answer student inquiries about assignments, and help organize departmental events or meetings. Effective communication and multitasking are crucial, as Academic Assistants frequently juggle requests from multiple stakeholders to ensure the smooth operation of academic programs.

What is the difference between Academic Assistant vs Teaching Assistant?

AspectAcademic AssistantTeaching Assistant
Required CredentialsAssociate's or Bachelor's degree often preferredUsually enrolled in or recent graduate of a relevant program
Work EnvironmentAdministrative offices, labs, or research settings within educational institutionsClassrooms, labs, assisting professors and students
Employer & Industry UsageUniversities, colleges, research institutionsPrimarily in schools, colleges, and universities
Common Search & ComparisonOften compared for support roles in academiaFocuses on assisting in teaching activities

Academic Assistants typically handle administrative and research support tasks within educational institutions, requiring relevant degrees or certifications. Teaching Assistants focus more on classroom support, assisting professors and students directly. While both roles support academic environments, their responsibilities and work settings differ, making them distinct career paths within the education sector.

What are the key skills and qualifications needed to thrive as an Academic Assistant, and why are they important?

To thrive as an Academic Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a relevant degree or office experience. Familiarity with educational management systems, office software like Microsoft Office, and tools such as scheduling platforms is typically required. Excellent communication, multitasking ability, and a service-oriented attitude are vital soft skills for supporting faculty and students effectively. These skills ensure smooth academic operations, timely assistance, and a well-coordinated educational environment.

Is being an EA a stressful job?

An academic assistant role can be stressful due to workload, deadlines, and managing multiple tasks such as tutoring, grading, and administrative support. The level of stress varies depending on the institution, workload, and individual skills in organization and time management.

What do academic assistants do?

Academic assistants support educational institutions by helping with administrative tasks, preparing materials, and assisting students and faculty. They may also manage schedules, organize resources, and use tools like spreadsheets or learning management systems to ensure smooth operations. Their role often requires strong organizational skills and attention to detail.

Is being a MOA a good entry level job?

An Academic Assistant role is typically an entry-level position that involves supporting faculty or staff with administrative tasks, data entry, or student support. It can provide valuable experience in office procedures, communication, and organization, making it suitable for those starting their careers or seeking to develop relevant skills. However, the specific responsibilities and requirements vary by institution.
What are the most commonly searched types of Academic jobs in Alberta? The most popular types of Academic jobs in Alberta are:
Academic Assistant jobs near you
Infographic showing various Academic Assistant job openings in Alberta as of July 2026, with employment types broken down into 61% Full Time, 37% Part Time, 1% Temporary, and 1% Contract. Highlights an 71% Physical, 1% Hybrid, and 28% Remote job distribution.
Operations Assistant

Operations Assistant

University of Alberta

Edmonton, AB

Full-time

Posted 3 days ago

Job description

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

Location - This role is in-person at the Royal Alexandra Hospital, Lois Hole Hospital for Women.

This position reports to the Operations Lead/Executive Assistant and supports the Office of the Chair, Academic Department Manager (ADM), and Academic Leads. The Operations Assistant provides administrative support to the academic and operational activities within the department. 

As the primary resource and point-of-contact for administrative processes, the incumbent is required to liaise with and provide information to senior faculty and administrators, the Faculty of Medicine and Dentistry office, and department faculty members. Working in a busy environment, the incumbent is required to handle urgent situations appropriately and with sensitivity to the issue. The position facilitates office workflow ensuring deadlines are met and projects are completed on schedule. The Operations Assistant works to problem solve and actions the appropriate solutions on behalf of the Academic Department Manager and the Academic Leaders.

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Metis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms-physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Metis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L'Universite de l'Alberta s'engage a creer une communaute universitaire ou chaque personne se sent valorisee, ou les obstacles a la reussite sont elimines et ou des connexions enrichissantes peuvent se developper. Nous accueillons les demandes de toutes les personnes qualifiees. Nous encourageons les femmes; Premieres nations, Metis et Inuits; membres des groupes minoritaires visibles; personnes handicapees; personnes de toute orientation sexuelle ou identite et expression de genre; et toutes les personnes qui peuvent contribuer a la diversification des idees et a l'universite a postuler.
The Faculty of Medicine & Dentistry is one of the world's top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.
  • Undergraduate degree in Business Administration or related field
  • 3-5 years experience working with and supporting senior leadership
  • 1-3 years experience with PeopleSoft (or similar) software to perform HR and Financial transactions and reporting
  • Demonstrated ability to navigate financial and human resource policies and procedures
  • Demonstrated ability to exercise good judgement, tact, and professionalism
  • Demonstrated ability to maintain organization and effective time management in a fast-paced and demanding environment
  • Strong commitment to client service with a professional and positive approach
  • Demonstrated problem-solving skills
  • Ability to work independently with minimal direction

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

  • Provides day to day administrative support and coordination of activities for the department leadership team
  • Works as part of a team of administrators to provide support for all activities that fall under the Office of the Chair and supports department initiatives
  • Supports day-to-day operations for financial and human resources transactional requests
  • Coordinates department meetings, events and workshops
  • Prepares meeting and presentation materials
  • Coordination of receipts for corporate credit card (Pcard) reconciliation

Apply