Job Type
Full-time
Description
SummaryAs a
Customer Head of Operations at ShipCalm, you will own the operational success of a portfolio of small to mid-sized brand partners. Reporting to the Head of Brand Operations, you will act as the internal advocate and performance lead for your accounts-driving execution across fulfillment, inventory, returns, integrations, and customer experience.
This is a hands-on, cross-functional role that requires operational problem-solving, strategic alignment, and strong communication. You will coordinate across internal teams-including Warehouse (3PL), Tech, Accounting, and Brand Operations-to ensure issues are resolved quickly, goals are clearly translated into execution plans, and clients are positioned for long-term success.
The ideal candidate is an operational generalist with experience in logistics or fulfillment, comfortable in both fast-paced execution and client-facing strategy. You're detail-oriented, proactive, and confident navigating between internal stakeholders and external partners.
ShipCalm is a third-party operations partner (3PO) redefining outsourced logistics by embedding directly into brand operations-not just shipping boxes, but solving upstream and downstream challenges. Learn more about us at our website: www.shipcalm.com .
Role Accountability & Functions- Own operational success and exceptional service for assigned brand accounts.
- Act as primary internal and external escalation point.
- Drive improvement in client KPIs (CalmScoreโข) supporting their growth.
- Translate client goals into operational strategies and execution plans.
- Lead recurring client meetings and reviews (L10s).
- Guide newly onboarded clients and maintain/ update documentation and SOPs.
- Collaborate cross- functionally and cross-departmentally to resolve operational breakdowns, manage exceptions, and align internal teams.
Essential Duties & Responsibilities- Lead client meetings and performance calls (L10 meetings, daily check-ins, QBRs) to align on operational priorities and share updates.
- Coordinate, manage, and resolve exceptions, errors, claims, tickets, and project escalations, coordinating cross-functional solutions.
- Monitor and triage inbound communications (inboxes, Slack channels, CRM), ensuring timely responses and accurate routing.
- Log, track, and escalate client issues through QuickCalmโข and RightCalmโข, maintaining clear records and follow-ups.
- Complete operational tasks as needed, including order adjustments, returns entries, tagging, and special project coordination.
- Prepare and deliver recurring client-facing reports and operational performance snapshots.
- Translate client goals into executable operational plans, leveraging ShipCalm's technology and service capabilities.
- Document and maintain client-specific workflows, SOPs, and operational requirements; contribute to shared knowledge resources.
- Support Account Support team members through knowledge sharing, coaching, and reinforcing best practices.
- Assist in onboarding new accounts, including data gathering, system setup, and process training to ensure long-term fit.
- Collaborate closely with Warehouse Ops, Tech, and other internal teams to close service gaps and support seamless execution.
- Communicate proactively with clients on shipping errors, job/assembly orders, project updates, and operational changes.
- Maintain strong working knowledge of ShipCalm systems, best practices, and service offerings to guide clients effectively.
- Participate in internal team syncs, cadence meetings, and company initiatives; support continuous improvement efforts and shared housekeeping.
Requirements
Knowledge, Skills, and Abilities- Experience: 4+ years in logistics, fulfillment, supply chain, or DTC operations/account management. Hands-on warehouse operations experience preferred.
- Customer Management: Proven ability to manage external client relationships while coordinating internally across cross-functional teams.
- Education: High school diploma or equivalent required; bachelor's degree in supply chain, logistics, business, or related field preferred.
- Analytical Thinking: Strong comfort with dashboards, KPIs, and operational reporting to inform decisions and drive improvements.
- Communication: Clear, empathetic communicator across Slack, email, Zoom, and in-person. Able to simplify complexity, guide tough conversations, and align stakeholders.
- Execution & Prioritization: Skilled in managing multiple accounts, timelines, and shifting priorities in fast-paced environments.
- Operational & Technical Fluency: Familiarity with WMS/OMS systems, EDI, Shopify, ERP, and e-commerce tools. Proficient in Google Workspace, Slack, and project tools like ClickUp.
- Leadership & Collaboration: Demonstrated success leading cross-functional initiatives or projects with measurable results.
- Problem Solving: High attention to detail with a proactive mindset and strong ownership in resolving issues.
Physical, Mental, and Environmental Demands- Working in a seated or standing position up to and exceeding eight (8) hours per day.
- Lifting and carrying up to 25 pounds.
- Bending, leaning, kneeling, squatting, and/or twisting to grasp and move items.
- Using a calculator, mouse, and keyboard and viewing computer screens.
- Using a telephone or virtual telephone via PC.
- Using a web camera daily.
Schedule and Location- Schedule: This is a full-time position scheduled to work Monday-Friday from 8am to 4:30pm Eastern. Subject to change by business demands.
- Location: This position is located at 8377 E Camby Road #194, Plainfield, IN 46168.
- This position is not eligible for remote work.
Compensation- HOURLY RATE $20.00 to $25.00/hour, depending on experience.
- Medical, Dental, Vision, 401(k), Life, Accident, EAP, PTO, Holidays, Sick Time
ShipCalm participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. See more details https://www.e-verify.gov/ .
Salary Description
$20.00 to $25.00/hour DOE