Portfolio Assistant Jobs Near Me

WHO WE ARE:

Woda Cooper Companies, Inc. is a rapidly growing development, construction, and property management organization dedicated to the creation of quality affordable housing to benefit those who need it most. We are an employee-owned, passion-driven group that changes each community of which we are a part. We manage over 16,000 housing units in 19 states, proudly serving seniors, veterans, and other economically challenged groups. We seek ambitious, talented individuals who want to grow with a rapidly expanding company whose success is not only measured in dollars and cents, but in lives changed. With a development portfolio of $1.5 billion, Woda Cooper consistently ranks among the top affordable housing developers and owners in the country by Affordable Housing Finance.

WHERE YOU’LL WORK:

This role will be remote and will require limited travel.

Duties/Responsibilities:

• Schedule and maintain a calendar of all audits and compliance reviews for the communities in assigned portfolio.
• Assist with all monthly state tenant data reporting.
• Maintain accurate monthly occupancy reporting to external stakeholders.
• Mail monthly utility reimbursement checks to the site.
• Review incoming (via USPS or electronic) documents and ensure saved in accurate folders on company shared drive and maintain folder organization.
• Update and maintain all management documents.
• Prepare all Affirmative Fair Housing Marketing Plans with all attachments (including community contact letters) for existing properties.
• Prepare management agreements and management plans as needed for existing and new developments.
• Create and send annual posting notices for budgets and utility usage.
• Maintain RealPage attributes and site details.
• Implement bulletin board procedure and ensure all postings are complete and current.
• Collect and upload final approved lease up files to investor portal as required.
• Prepare investor reporting and submit to Senior Manager for review and upload.
• Complete required quarterly reporting.
• Ensure all monthly state reporting is completed accurately and in a timely manner.
• Review and submit requests for all due diligence items needed for upcoming inspections by all state agencies, HUD, investors, and lenders for assigned properties.
• Draft PRAC811 Contracts, obtain signatures and submit to the state agencies for approval.
• Collaborate with RM’s and RVP to draft the required response for all state agency, HUD, investor, and lender. Compliance and Community level audit responses for review by Senior Manager.
• Review template management agreements and management plans and provide comments as circumstances change.
• Prepare documents for development staff for LIHTC applications and other funding applications.
• Assists new field associates with access to the Staples account for their site.
• EIV Monitor Property Compliance Reports monthly.
• Assist with:
  • FASSUBTRACS
  • IMAX
  • PASS
• Review Transmittals and transmit corrections.
• Submit HAP Vouchers for HUD.
• Posting payments for TRACS monthly.
• Review and correct HAP ledgers.
• Submit Special Claims.
• Assist with the daily file processing reviews for new move ins and re-certifications for those properties that participate in the housing programs of designated portfolio.
• Prepare and update Rent Schedules with income, rent and utility allowances.
• Track, review, and prepare Utility Allowances.
• Assist with the monthly, quarterly and annual reports requested from the city, county, state and other agencies.
• Aid in preparing for audits either internally or on site, when needed.
• Work closely with properties and managers in training and other areas in times of need.
• Monitor state agency websites to ensure we are using the most up-to-date forms and policies.
• Prepare in-house weekly, monthly and quarterly reports.
• Track and monitor EIV compliance.
• Assist other departments in time of need.
• Monitor and approve 504 requests.
•  Assist with other duties as assigned.

REQUIRED SKILLS & ABILITIES:

• Proficient in Microsoft Office Suite.
• Proficient in Real Page OneSite preferred.
• Strong analytical skills and familiarity with basic accounting.
• Ability to remain flexible and efficient in a fast-paced environment.
• Ability to make intelligent and quick decisions, working well under pressure, and when faced with unexpected occurrences and delays.
• Strong knowledge of income calculations and eligibility requirements.
• Detail-oriented with excellent organizational and record-keeping skills.
• Ability to interpret complex regulations and apply them accurately.
• Effective communication and customer service skills.

EDUCATION AND EXPERIENCE:

• Bachelor's Degree preferred.
• Experience working in affordable housing programs including one of more of the following: LIHTC, Section 8, PRA 811, and HOME required.
• Certifications preferred: COS, COS-V, HCCP, EIV Specialist

PHYSICAL REQUIREMENTS:

• Must possess a valid driver’s license and auto insurance.
• Travel with notice required. 
• Must be able to lift 15 pounds at a time.
• Must be able to site for prolonged periods while performing computer-based and administrative tasks.

BENEFITS:

We offer competitive wages and annual bonus opportunities. Benefits include:

• Medical, Dental and Vision
• Short Term Disability and Life Insurance
• 401k with Company Match
• 100% Employee-Owned Company with the Employee Stock Ownership Plan (ESOP)
• Cell Phone Discount
• 12 Days Paid Time Off
• 8 Paid Holidays & 2 Floating Holidays!
• Fitness Reimbursement
• Professional Development Reimbursement

Employment is contingent on education verification, references, background check, and drug screening.

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