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Project and Position Description
The Reporting Manager integrates visual communications, document production, and construction reporting to improve transparency, compliance, and stakeholder understanding of scope, schedule, cost, safety, quality, and operational impacts. Working closely with Project Managers, Office Engineers, Field Engineers, Construction Managers, Community Relations, and Regulatory/Compliance teams, the Reporting Manager ensures all materials adhere to branding, accessibility, and records management standards, and are published through approved channels.
Key Identifiers for the Position
• Strong foundation in AEC project delivery with experience producing communications in an active construction environment (e.g., airports, transportation hubs).
• Expertise in information design and data visualization for construction KPIs (schedule, cost, safety, quality, logistics, phasing).
• Demonstrated ability to maintain excellent relationships with design and construction professionals and to translate technical content into clear, audience-appropriate materials.
• Commitment to high standards of professionalism that enhance team morale and stakeholder confidence.
Key Job Duties
Program Communications & Design
• Plan, design, and produce ads, notices, posters, pamphlets, displays, signage, exhibits, and web content to support project communications, public information, outreach events, and regulatory requirements.
• Design and layout brochures, report covers, infographics, and slide decks for technical and administrative reports and presentations.
• Develop exhibit boards and presentation materials for briefings, stakeholder meetings, public hearings, and community events.
Reporting & Data Visualization
• Translate schedule, cost, risk, safety, and quality data into charts, graphs, dashboards, and projection slides suitable for executive briefings and public display.
• Maintain standardized visual templates and style guides for monthly, quarterly, and ad-hoc reports.
• Partner with Project Controls to ensure KPI accuracy and consistency between narrative and visualizations.
Document Production & Records
• Coordinate the compilation, editing, and final production of reports (e.g., Monthly Construction Report, Board/Commission packages, progress bulletins, traffic advisories).
• Ensure all materials comply with branding, accessibility and records retention requirements.
• Manage version control and archive final deliverables within the PMIS and shared repositories.
• Assist with photography/videography coordination and basic asset management as required.
Stakeholder Coordination
• Work cross-functionally with Project Managers, Office Engineers, Field staff, Safety/Quality, Environmental, and Community Relations to gather accurate source content and approvals.
• Support meeting logistics (agendas, exhibits, handouts) and capture action items relating to communications deliverables.
Hardware/Software Knowledge
• Design/Visualization: Adobe Creative Cloud (InDesign, Illustrator, Photoshop), Acrobat Pro; Bluebeam; Tableau/Power BI (or equivalent) for dashboards; MS Visio.
• Office/Presentation: Microsoft 365 (Word, PowerPoint, Excel), Teams/SharePoint; strong skills in template building and advanced formatting. PM/Records:
PMWeb (preferred) or similar PMIS for version control and distribution
Professional Experience Level/Other Qualifications
• 15 years or more experience in preparing graphic display, descriptive charts, brochures or maps for commercial or public use.
• Experience in AEC communications/design, construction reporting, or technical publications, preferably on complex, phased programs in active facilities (airport experience preferred).
• Portfolio demonstrating report design, infographics/data visualization, signage, and exhibit materials for technical audiences and the public.
• Excellent written and oral communication skills; ability to edit technical content for clarity and audience appropriateness.
• Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities
• Must be able to interface with a variety of people with different technical levels and educational backgrounds
• Must be detail oriented and highly organized
Education/Training
• Bachelor's Degree in Graphics Designs, Art, or related field preferred.