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Accounts Payable Coordinator Position Description

WH Bass is an employee-owned (ESOP) general contractor and a proud 2026 Top Workplace winner. More than a construction company, we are a team of entrepreneurs who share in the success we help create. Our people are not just employees - they are owners - and that mindset drives everything from how we build projects to how we invest in each other.

We are deeply committed to the employee experience, creating an environment where individuals feel valued, supported, and empowered to grow. Our culture is rooted in servant-minded leadership, teamwork, and an entrepreneurial spirit, giving every team member a voice and a stake in our future.

WH Bass, Inc. is currently seeking a full time Accounts Payable Coordinator to help with support our accounting and operations team. We offer an excellent company culture and work environment. The AP Coordinator will partner with the Accounting team, Suppliers and other Vendors to fulfill the entire lifecycle of construction projects.

The selected candidate will be responsible for carrying out the following duties:

Invoice Processing

• Review, verify, and process vendor invoices accurately and timely.
• Match invoices to purchase orders, contracts, and receiving documentation.
• Verify coding, approvals, and supporting documentation before payment.
• Resolve invoice discrepancies with vendors and internal stakeholders.

Payment Administration

• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Ensure payments are issued according to established terms and deadlines.
• Monitor vendor discount opportunities and payment schedules.
• Maintain records of all payments and supporting documentation.

Vendor Management

• Establish and maintain vendor records and W-9 documentation.
• Respond to vendor inquiries regarding payment status.
• Reconcile vendor statements and resolve account discrepancies.
• Maintain positive working relationships with suppliers and subcontractors.

Account Reconciliation

• Reconcile accounts payable subledger to the general ledger.
• Research and resolve outstanding balances and discrepancies.
• Assist with month-end and year-end closing activities.
• Maintain accurate filing systems and audit-ready documentation.

Compliance & Controls

• Ensure compliance with company policies and accounting procedures.
• Verify appropriate approvals and authorization levels.
• Support internal and external audit requests.
• Maintain confidentiality of financial and vendor information.

Compensation & Benefits

WH Bass offers industry leading compensation.

About WH Bass

WH Bass, an AJC 2026 Top Workplace, is a full-service, employee-owned general contractor and construction management firm. Since 1984, we have delivered over 3,300 projects across 37 states, partnering with some of the most recognized brands including Chick-fil-A, Whataburger, Raising Cane’s, Panda Express, 7 Brew Coffee, ALDI, Circle K, RaceTrac, Bank OZK, Pinnacle Bank and more.

Our success is built on a simple belief: when our people thrive, our projects succeed.

WH Bass, Inc. is an Equal Opportunity Employer and is committed to providing a safe work environment and to fostering the well-being and health of its employees.

WH Bass, an AJC 2026 Top Workplace, is a full-service, employee-owned general contractor and construction management firm. Since 1984, we have delivered over 3,300 projects across 37 states, partnering with some of the most recognized brands including Chick-fil-A, Whataburger, Raising Cane’s, Panda Express, 7 Brew Coffee, ALDI, Circle K, RaceTrac, Bank OZK, Pinnacle Bank and more.
Our success is built on a simple belief: when our people thrive, our projects succeed.