Event Operations Coordinator
$27.94 - $34.08/hr
The New York Racing Association is seeking a detail-oriented and highly organized Event Operations ... Coordinate cross-departmentally (Facilities, Security, Hospitality, Sales, Racing Operations ...

$27.94 - $34.08/hr
The New York Racing Association is seeking a detail-oriented and highly organized Event Operations ... Coordinate cross-departmentally (Facilities, Security, Hospitality, Sales, Racing Operations ...
$27.94 - $34.08/hr
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$27.94 - $34.08/hr
Other
Posted yesterday
Apply now Job no: 493682
Work type: Seasonal Full Time
Location: Saratoga Springs
Categories: Operations
Title: Event Operations Coordinator
Employee Status: Seasonal Full Time
Work From Home Option: Not Applicable
FLSA Status: Non-Exempt
Job Overview:
The New York Racing Association is seeking a detail-oriented and highly organized Event Operations Coordinator to assist with the oversight of live racing operations. This role will play a critical part in ensuring seamless day-to-day racing operations, pre-meet facility readiness, and the successful coordination of cross-departmental initiatives.
The ideal candidate will have experience in large-scale events, live operation environments, with strong project management and administrative capabilities.
Essential Functions:
Event Operations Management:
Assist with the oversight and preparedness of pre-meet facility build out and overlay, ensuring venue readiness, safety, compliance, and guest experience standards are met.
Conduct in-meet daily operational readiness checks to ensure all departments are fully prepared for race-day activities.
Coordinate cross-departmentally (Facilities, Security, Hospitality, Sales, Racing Operations, Events/Marketing etc.) to ensure daily operational alignment.
Supervise seasonal staff brought on to assist with the execution of daily event activities, including onboarding, scheduling support, and performance oversight.
Work cross-departmentally to ensure proper coordination takes place regarding activation spaces.
Assist in special event setups and tare downs.
Project & Event Oversight:
Manage multiple operational projects simultaneously, maintaining timelines and deliverables
Administrative & Documentation:
Handle administrative responsibilities including quote gathering, RFQ/RFP creation and purchase request processing
Develop and maintain meeting agendas and documentation
Track vendor performance, budget and project milestones
Qualifications:
Bachelor's degree required
Valid drivers license
1-3 years of experience in large-scale event operations
Experience within horse racing or a live sporting venue environment strongly preferred
Demonstrated ability to manage multiple projects in a fast-paced setting
Strong administrative and organizational skills including procurement processes
Excellent written and verbal communication skills
Ability to work on-site with flexible hours including early mornings, evenings, weekends and holidays during live racing and major events
Preferred Skills:
Event Planning
Communication
Trouble shooting
Project management
Procurement
Project Implementation
Property Maintenance
Record Keeping
Summary of Physical Requirements and Work Environment:
Exposure to outside weather conditions.
Pay Range / Salary:Â $27.94 - $34.08
Advertised: 21 Apr 2026 Eastern Daylight Time
Applications close:
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Arts, entertainment, and recreation
1,001 - 5,000 Employees
Jamaica, NY, US
1955