47 Keystone Pacific Property Management Executive Assistant Jobs Hiring Near You

Description

Keystone Pacific Property Management, LLC is a prestigious community management firm headquartered in Irvine, CA, with offices throughout Northern and Southern California, Colorado, and Idaho. Since 1982, we have led the way in providing superior customer care for our clients in planned-unit developments, condos, mixed-use, commercial, new project developments, large-scale onsite communities, and master-planned community associations. 

We have an excellent opportunity for an experienced Junior Association Controller to join our amazing team at our corporate office in Irvine, CA with an opportunity for continuous growth and development. For more information, please continue reading below! 

Summary: The Junior Association Controller is responsible for the client service and management of a team of Staff Accountants responsible for providing accounting, cash management, financial reporting, and financial management consultation services for a large portfolio of community association clients. Works with the property managers, general managers, property developers, community association Board of Directors and third-party service providers on financial matters. Builds and manages teams effectively. 

Why Join Keystone? 

Keystone is a company dedicated to empowering our team members to improve people's lives beyond expectations. We set ourselves apart by providing an excellent level of service to our team members and clients. 

As a member of our team, your talents will be nurtured, and your contributions will be supported in a value-based environment that fosters the type of professional quality our customers have come to rely upon. 

We provide an environment for people that nurtures leadership and promotes personal success and rewards those who exceed expectations. We foster a culture of open feedback and continuous growth. 

We're thrilled to share that Keystone is officially certified as a Great Place to Work! This recognition reflects our commitment to fostering a positive and supportive work environment where everyone can thrive. We invite you to learn more about what makes Keystone special by checking out our certification details here.

What We Offer:

• Competitive Salary 
• Hybrid and Flexible working arrangements
• Work-Life Balance
• Opportunities for Career Growth
• Training and Mentorship from Successful Leaders in the HOA Industry
• Support for Continued Education
• Cell Phone Stipend 
• Mileage Reimbursement 
• Medical (HMO and PPO), Dental, and Vision
• Flexible Spending Account
• Pet Savings
• Pre-Paid Legal 
• Employer Paid Basic Life/AD&D Insurance 
• Voluntary Life and Short-Term Disability Insurance
• Free Employee Assistance Program
• 401(k) Retirement Plan with Company Match
• Financial and Health/Wellness Education
• Bereavement and Mandated Leave of Absence Applicable 
• Paid Time Off (PTO)  
• 12 Paid Holidays (Floating Holiday/Half Days/Early office closure before certain major holidays)

Essential Job Duties and Responsibilities: 

• Ensures monthly financials are accurate and timely by reviewing and overseeing production by Team Members.
• Prepares timely and accurate monthly financial statements for key accounts monthly.
• Troubleshoots accounting issues in collaboration with community management.
• Meets with clients to understand and plan financial needs.
• Oversees general ledger department processes and procedures for assigned portfolio for compliance and prompt resolution.
• Participates in management trainings and follows all Human Resources policies.
• Responsible for directing Team Members to achieve results by providing guidance to ensure departmental success. 
• Lead, monitor, and develop Team Members by providing supervision, feedback, coaching, and delivering recognition and rewards to ensure high performance.
• Participates in the hiring process by interviewing candidates and selecting those that best meet staffing needs.
• Manages the team's work schedule.
• Conducts performance evaluations and makes merit decisions for team within budget and established guidelines. 
• Ensures staff receives any required training as needed.
• Reviews and approves timecards for non-exempt Team Members. 
• Manages special projects as requested.
• Practice and adhere to Keystone's Core Values, Mission, and Vision.
• Any additional job duties as required by the supervisor.

Requirements

Qualifications:

• Must possess a valid Driver's License and maintain a clean DMV record.
• Must have reliable transportation and the ability to drive to and from communities.
• Knowledge of accounting principles and practices.
• Ability to perform above duties with minimal supervision.
• Excellent organizational and time management skills.
• Ability to lead and coordinate team members in a high-volume, time sensitive environment.
• Excellent employee relations skills and ability to engage team members to foster a high level of employee satisfaction.
• Strong written and verbal communication skills.
• Strong customer service and collaboration skills. 
• Proficiency in Microsoft Suite Programs (Word, Excel, Outlook).
• Strong verbal and written communication.
• Excellent interpersonal skills.
• Verifiable references.
• Able to pass a background check.

Education and/or Experience:

• Minimum 3 years of experience in Accounting/General Ledger.
• Bachelor's Degree in Accounting or related field preferred.
• High School Diploma or GED required.

Work Environment:

The work environment and physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Ability to sit, stand, and operate business equipment. 
• Ability to drive to communities.
• Typical office environment with low level noise exposure.

We invite you to view our LinkedIn, Instagram, and Facebook to get an inside look at what Keystone is all about! Check out our website at www.kppm.com. Click on "Careers" and stay connected!

Reasonable accommodation will be provided for qualified individuals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system, send an email to hr@keystonepacific.com for assistance. Please include a description of your requested accommodation, your name, and contact information. Note: This email address is not for general employment inquiries. Keystone will not respond to inquiries that are not related to the accessibility of the online application system by individuals with disabilities.

Keystone Pacific Property Management, LLC is an equal-opportunity employer. All applicants will be subject to a Background and DMV Check.