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4 Caltech Grants Manager Jobs Hiring Near You

... manage large-scale databases and data visualization. * Interest in working with the Caltech BI/CI2 ... Ability to contribute to grants and scientific papers, including drafting technology platform ...

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What are the key skills and qualifications needed to thrive as a Grants Manager, and why are they important?

To thrive as a Grants Manager, you need expertise in grant writing, financial management, and program evaluation, typically backed by a bachelor's degree in a related field and experience in fundraising or nonprofit administration. Familiarity with grants management software (like Fluxx or Foundant), budget tracking tools, and compliance systems is crucial. Outstanding organizational skills, attention to detail, and the ability to communicate persuasively set successful candidates apart. These capabilities ensure effective grant acquisition, compliance with funding requirements, and sustained organizational growth.

What are some common challenges faced by Grants Managers when coordinating multiple grant applications simultaneously?

Grants Managers often juggle several grant applications at once, which can lead to challenges such as managing overlapping deadlines, ensuring compliance with varying funder requirements, and maintaining clear communication among internal stakeholders. Staying organized and using project management tools are crucial for tracking progress and coordinating input from program, finance, and leadership teams. Proactively addressing these challenges helps ensure timely, high-quality submissions and fosters strong relationships with funders.

What does a Grants Manager do?

A Grants Manager oversees the process of identifying, applying for, administering, and reporting on grants for an organization. They are responsible for ensuring compliance with grant guidelines, managing budgets and timelines, and coordinating with staff and funders. Their role often includes researching funding opportunities, preparing proposals, and maintaining accurate records to ensure successful grant management and reporting. Grants Managers play a key role in helping organizations secure funding for their programs and projects.

What is the difference between Grants Manager vs Grants Coordinator?

AspectGrants ManagerGrants Coordinator
ResponsibilitiesOversees entire grants program, manages staff, develops strategiesAssists in grant application process, maintains records, supports reporting
Required CredentialsBachelor's degree, experience in grants management, strong organizational skillsBachelor's degree, familiarity with grants processes, detail-oriented
Work EnvironmentOffice-based, leadership role, strategic planningOffice-based, administrative support, coordination tasks
Industry UsageUsed across nonprofits, government agencies, educational institutionsCommonly found in similar organizations, supporting grants teams

The Grants Manager typically holds a leadership role, overseeing the entire grants process and managing staff, while the Grants Coordinator provides essential support in grant applications and record-keeping. Both roles require similar educational backgrounds and are vital in organizations that rely on grant funding, but they differ in scope and responsibility.

What are the most popular categories at Caltech?
Infographic showing various Grants Manager job openings at Caltech in the United States as of May 2026, with employment types broken down into 91% Full Time, and 9% Part Time. Highlights an 100% Physical job distribution.
Director of the Resnick Solar Science and Catalysis Center (SSCC) Facility

Director of the Resnick Solar Science and Catalysis Center (SSCC) Facility

Caltech

Pasadena, CA โ€ข On-site

$95K - $152.50K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 20 days ago


Job description

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.
Job Summary
We seek a scientist or engineer experienced in solar energy harvesting and catalysis to direct the new Resnick Solar Science and Catalysis Center (SSCC). This individual will play a critical role in defining the scope of the facility and coordinating its capabilities/investments with those in partnering organizations, such as the Liquid Sunlight Alliance. The primary mission of the Director will be to turn the Caltech SSCC into a world-class resource for the synthesis, characterization, and testing of molecules and materials for solar energy harvesting and sustainable catalysis.
This is an Organizational Critical position. An employee designated as organizational critical is expected to report to campus as soon as possible to assist in division/department response and recovery efforts.
Essential Job Duties
  • Manage day-to-day research activities of the SSCC facility.
  • Help Caltech scientists and engineers use the facility to solve interdisciplinary problems (including the training of students/postdocs/faculty in various synthetic and characterization methods) involving the study of diverse materials and molecules.
  • Partner with facility directors at Caltech and outside of Caltech (e.g., at the Liquid Sunlight Alliance, SLAC National Laboratory, Lawrence Berkeley National Laboratory, USC, UCLA, UC Irvine, and UC Riverside) to develop synergistic facility capabilities. This will involve the selection, acquisition, and maintenance of a diverse set of instruments.
  • Conduct long-term original research with the potential for transformative impact that is incompatible within the timeframe of a typical PhD or postdoctoral project. Publish papers and present results of the work at professional meetings and conferences.
  • Apply for federal and private grants to augment the resources of the SSCC as needed.
  • Train and supervise a technician or graduate laboratory assistant.
  • Work together with the RSI Executive Director of Operations and a grants manager on the development of the annual budget for the SSCC.
  • Participate in RSI workshops and outreach and other outreach activities.
  • Process and maintain sensitive and confidential information.
  • Perform other related job duties as assigned.

Basic Qualifications
  • PhD in chemistry, chemical engineering, materials science or related field.
  • Expertise in synthesis, characterization, and testing of materials for solar energy harvesting and catalysis.
  • Expertise in setting up new analytical instruments and troubleshooting their use.
  • Drive to learn new approaches in solar science and catalysis research to keep the SSCC facility state-of-the-art.
  • Experience in training and mentoring students, and other researchers.
  • Ability to work well in a collaborative way with different individuals, including research and administrative staff.
  • Ability to coordinate with the directors of complementary Caltech facilities.
  • Strong writing and speaking skills, including success in applying for federal grants.
  • Creativity and high scientific standards (both rigor and ethics).
  • Attention to detail and good time management skills; must have the ability to prioritize, organize, and multitask.

Preferred Qualifications
  • Experience with in situ and operando spectroscopic characterization.
  • Experience with tabletop X-Ray sources for materials characterization.
  • Experience in high throughput screening of molecules and materials.
  • 5 years of work experience or equivalent.

Required Documents
  • Resume
  • Two References (two letters of recommendation or contact information for two references)

Hiring Range
$95K - $152.5K per year
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.
Caltech is a VEVRAA Federal Contractor.
To read more Equal Employment Opportunity (EEO) go to eeoc_self_print_poster.pdf.
Disability Accommodations
Caltech complies with the Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA). We consider reasonable accommodation measures that may be necessary for eligible applicants and employees to perform the essential functions of a position.
If you would like to request an accommodation to complete this application, interview, or otherwise participate in the employee selection process, please contact Caltech Recruiting at employment@caltech.edu.
Additionally, if you do not meet the basic qualifications of a role but believe you can perform the essential functions of the job with reasonable accommodation, please reach out to Caltech Recruiting at employment@caltech.edu.