60 Boston Properties Executive Assistant Jobs Hiring Near You

Primary Purpose of Position:

Perform the day-to-day processing of Accounts Payable specifically invoice payment inquiries for external and internal customers in all regions.

Essential Functions:

• Review invoices in the Nexus program for all regions: Boston, New York, Washington, DC, San Francisco, Los Angeles and Corporate for proper coding. Review and verify vendor numbers, invoice numbers, invoice dates, total amount and inclusion of sub-ledgers if required. Submit reviewed invoices for payment through the Nexus software.
• Daily, manage the exception queue and the Invoices Received from Vendors queue in Nexus to select the property and vendor when that information is missing from the invoice details. 
• Review statements received from vendors through Nexus to ensure all invoices that are outstanding, are in process.
• Assist with quarterly/yearly audit inquiries.
• Assist with the process of researching voided checks that provides abandon property information to the Tax department. 
• Provides copies of canceled checks as requested.
• Assist with Paymode/ACH inquiries from vendors and BXP employees.
• Manage the US Bank's Payment Plus ghost card program; attach vendor payments, run a weekly billing statement for Cash Management and download the information into Excel for upload to JD Edwards.
• Daily, process Enel X's accounts payable consolidated utility file and upload into JD Edwards. Assist with Enel X inquiries.
• Set-up and maintain recurring payments within JD Edwards and manage checklist for assigned region(s).
• Key and verify cash sheets from Cash Management before they are posted into JD Edwards.
• Respond to email inquiries from vendors and BXP employees.
• Manage Access Online P-Card inquiries that includes set-up of new cards add G/L accounts and business units as needed.
• Scan in manually process invoices that posted to the G/L for archiving the images as needed.
• Provide high-quality customer service to vendors and BXP employees.
• Perform other duties or special projects as assigned by the Accounts Payable Manager and/or Assistant Accounts Payable Manager.

Requirements and Qualifications:

• A High School diploma or equivalent educational certification required.
• A minimum of 0-2 years experience in Accounts Payable.
• Knowledge of JD Edwards accounting software desirable.
• Experience with an Accounts Payable Automation Software preferred. 
• Ability to work in a fast-paced environment.
• Detail oriented and proven problem solving skills.
• Ability to multitask.
• Ability to work independently and also as a productive member of a team.
• Proficient in Microsoft Office Applications. 
• Ability to interact with co-workers and vendors in an articulate, courteous and business-like manner at all times.

Physical Requirements:

• Involves work of a general office nature usually performed sitting such as answering the phone and operation of a computer.
• Involves work of a general office nature usually performed standing such as operation of a photocopier and a fax machine.
• Involves movement between departments to facilitate workflow.

Internal and External Contacts:

• Regularly interfaces internally with Property Accountants, Accounting Managers, Accounts Receivable Department, Property Management, Cash Management and outside vendors.
• Regularly interfaces externally with vendors and contractors.

Reporting Structure:

• This position reports to the Accounts Payable Manager who provides supervision and guidance, and monitors work on a regular basis to include performance reviews.

Salary Range:

$55,000 - $70,000. BXP offers a competitive total rewards package including base salary and annual discretionary bonus.  The range represents expected base salary; compensation will be determined based on role, skills, experience, qualifications, location, and other job-related factors.  Our comprehensive benefits include medical and dental coverage, a retirement savings plan with competitive company match, backup childcare, educational assistance, employee support programs, a generous commuter transit subsidy and more.  
 

 BXP is an Equal Opportunity Employer encouraging diversity in the workplace.All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity or expression, sexual orientation, religion, age, national origin, disability, marital status, protected veteran status, genetic information or any other legally protected characteristic .