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About this position

Overview:

The Project Specialist plays a crucial role in supporting the Project Management team in overseeing multiple projects. This position involves administrative tasks, customer service, and the preparation of reports, ensuring that projects are managed efficiently from conception to completion. The specialist will work closely with various teams to define project requirements, manage resources and maintain project documentation.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Requests, organizes, maintains, and routes (as needed) project files/documentation which may include permits WO’s (Work Orders), NTP’s (Notice to Proceed), NOC’s (Notice of Commencement), NOT’s (Notice of Termination), BOM’s (Build of Material).
• Collaborate with project managers to define project scope and objectives.
• Manages multiple project stages, keeping systems and records updated.
• Manage project scope, ensuring all aspects of the project are clearly defined.
• Provides assistance with the preparation of closeout package (COP’S) documentation to include all utilities, ensures COP’s are produced in alignment with Betacom quality standards and contain all necessary items prior to release.
• Review WIP reports, verify budgets, costs, and Pos, identify cost transfers, initiate invoicing, confirm true‑up accuracy.
• Working closely with Construction and Project Manager.
• Coordinate and provide sub‑contractor requirements and work closely with the construction team to properly track costs.
• Responsible for the written/oral communication between Betacom, Client and third‑party vendors.
• Providing status reports as requested for the customer representatives.
• Communicate with Client regularly ensuring project deadlines are met and obtain site acceptance verification from Client.
• Perform administrative tasks as may be required from time to time.

OTHER DUTIES:

• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

SUPERVISORY RESPONSIBILITIES:

• This position has no supervisory responsibilities.

KNOWLEDGE, SKILLS, AND ABILITIES:

There are requirements listed below that are representative of the knowledge, skill, and/or ability required.

• Knowledge of construction milestones.
• Excellent organizational and time management skills.
• Skilled in courteous, professional written and verbal communication.
• Ability to complete work effectively with little or no direction.
• Ability to communicate and interact with co‑workers and various business contacts in a courteous, professional manner.
• Ability to handle multiple tasks in a fast‑paced, deadline‑driven environment.
• Knowledge of operations and practices.
• Demonstrated expertise in operations methodology production objectives.
• Ability to perform operational analyses to support short‑term and long‑range strategic plans and operating targets.
• Strong analytical skills with ability to make recommendations for action.
• Strong people skills – ability to interact with various levels of management.
• Ability to meet deadlines and satisfy needs with multiple and conflicting priorities.

QUALIFICATIONS:

• Associate’s degree or equivalent work experience.
• Minimum 5-plus years related experience.
• Experience in wireless/telecom services.
• Strong experience with Microsoft Office (Excel, Access, PowerPoint, Word, Outlook) programs.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must regularly work at a desktop or laptop computer. Typing and vision will be used constantly.
• Able to travel as needed.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually minimal.