60 Asi Executive Assistant Jobs Hiring Near You

Overview

Reports to: Senior Project Manager, Project Executive, Director of Operations, or Vice President of Operations

FLSA Status: Full-Time, Salaried-Exempt

Normal Working Hours – Field: 7 am to 3:30 pm, or Office: 8 am to 5 pm, Monday through Friday, plus additional hours as required for completing project duties

Position Objective: Oversee and manage project budgets, schedule, and administration of commercial projects.

Responsibilities

Manage and drive the preconstruction process along side the preconstruction team

Assist in the development of proposal interview strategy and execution with the marketing and preconstruction teams.

Manage relationships with clients, architects, design teams, subcontractors, etc., while developing a list of project requirements: bonds, certificates of insurance, schedule of values, Subcontractor lists, submittals and shop drawings, product samples, product data, mix designs, closeout documents, etc. for submittal to Architect/Owner as required.

Learn and utilize ProCore as the primary project management tool/software to track all aspects of the project including RFI’s, submittals, contracts, change orders, etc.

Perform constructability reviews on project plans and specifications and assist the Estimating team with development of design progress budgets.

Coordinate project turnover with Estimating to include reviewing scopes, thorough analysis of bidders, and preparing all subcontracts and purchase orders.

Prepare and maintain project budgets.

Review and become familiar with owner contracts, all contract drawings, specifications, addenda, alternates, etc.

Coordinate, schedule, and facilitate all pre-construction meetings.

Create, monitor, track, and update progress schedule with Superintendent.

Issue complete approved set of documents to Superintendent, including addenda, ASI’s, PR’s, submittals, etc. –posting to official record set of drawings.

Obtain building permits, track inspections, and certificates of occupancy.

Obtain Storm Water Plan (SWPPP) from Civil Engineer – coordinating submittal of notice of intent (NOI) and notice of termination (NOT) to Texas Commission of Environmental Quality (TCEQ).

Review, monitor, and coordinate all approvals of shop drawings and submittals – checking for contract conformance in conjunction with Superintendent.

Assist the project team in obtaining temporary utilities and facilities – composing any requests for temporary electricity, water, phone, etc.

Obtain and review testing laboratory reports and taking action for non-compliant test results.

Generate estimates and proposals for change orders or contract changes.

Monitor and process all change orders, including creation of documents for Accounting and Subcontractors and distribution to all.

Prepare cost to complete projections and all documentation for monthly Accounting review meetings Review and track any reports and/or logs required by specifications – ASI, RFI, PR logs.

Monitor the delivery of items provided by major vendors and subcontractors. Coordinate, attend, and facilitate all project meetings and final inspections – generating agenda and meeting minutes for distribution. Write, distribute, and close all items in pre-substantial completion punch list in conjunction with Superintendent. Prepare and submit all required project close-out submittals and warranties, including signed transmittal of acceptance of such items. Compile and archive all job data upon completion of project Review final costs at completion of project with Estimating and Accounting departments for historical data Create schedule of values and provide to Architect/Owner for approval for billing Compile and submit timely monthly pay requests to Architect/Owner – following up with Owner for prompt payment. Approve all pay requests and billings from subcontractors and suppliers – accounts payable and accounts receivable Track all warranty items on completed projects Mentor and train Assistant Project Manager on their job duties Assisting Superintendent as required Complete training requirements as assigned Additional duties as required

Qualifications

Bachelor’s Degree in Construction Science, Construction Engineering Technology, Construction Management or related field 7 years of relevant experience in commercial construction; 10+ years preferred

Projects size: +$50M (CMAR)

Familiarity with the preconstruction process of a Construction Manager at Risk contract.

Preferred previous project experience in a higher ed school system within the State of Texas Confined Space, CPR/AED/First Aid, Defensive Driving certifications preferred OSHA 30 certification

Willing to travel

Skills

Excellent reading and writing skills Strong verbal and written communication skills Proven problem-solving skills Strong computer application skills and ability to utilize Microsoft Office Suite and applicable project management software