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ANNIE MALONE CHILDREN & FAMILY SERVICES

Executive Administrative & Marketing Intern

Paid Internship | $18.00 Per Hour

Location: St. Louis, Missouri

Schedule: Monday – Friday | 7:30 a.m. – 4:00 p.m.

Support Leadership. Strengthen Families. Make an Impact.

Annie Malone Children & Family Services is seeking a highly organized, detail-oriented, and technology-savvy Executive Administrative & Marketing Intern to support executive leadership in a fast-paced nonprofit environment.

This position provides hands-on experience supporting executive operations, communications, project management, presentation development, marketing initiatives, and special projects that help strengthen children, families, and communities throughout the St. Louis region.

The ideal candidate is a strong communicator, fast learner, problem solver, and self-starter who can effectively manage multiple priorities while maintaining confidentiality and professionalism.

Position Responsibilities

Executive Administration

• Manage executive calendars, scheduling, and meeting coordination.
• Coordinate meetings, conference calls, trainings, and organizational events.
• Prepare meeting agendas, supporting materials, and executive briefing documents.
• Attend meetings and prepare professional meeting minutes, summaries, and action-item reports.
• Track organizational priorities, deadlines, projects, and follow-up items.
• Assist executive leadership with special projects and strategic initiatives.
• Prepare correspondence, reports, memoranda, spreadsheets, and executive communications.
• Coordinate travel arrangements and logistical planning as assigned.

Executive Communications & Email Management

• Monitor designated executive email accounts and assist with email management.
• Review, prioritize, and organize incoming communications.
• Identify urgent matters requiring immediate attention.
• Draft professional email responses and executive correspondence.
• Prepare daily executive email summaries and action-item reports.
• Coordinate communications with staff, board members, donors, volunteers, community partners, and external stakeholders.
• Maintain confidentiality and exercise sound judgment when handling sensitive information.

Technology & Presentation Support

• Create professional PowerPoint presentations for executive leadership, board meetings, donor presentations, trainings, and community presentations.
• Develop presentations from outlines, meeting notes, strategic plans, and leadership discussions.
• Schedule and manage meetings utilizing Microsoft Outlook, Microsoft Teams, and Zoom.
• Support virtual meetings and presentations.
• Assist with presentation preparation, technology setup, and troubleshooting.
• Utilize AI technology and productivity tools to improve communication, workflow efficiency, content creation, project management, and administrative effectiveness.

Marketing & Communications

• Create flyers, newsletters, graphics, and promotional materials.
• Assist with social media planning, content creation, and scheduling.
• Support organizational marketing campaigns and community outreach efforts.
• Assist with event promotion and organizational communications.
• Maintain Annie Malone branding standards across communications and marketing materials.
• Assist with website updates and digital communications as assigned.
• Capture photos and content for organizational events when appropriate.

Minimum Qualifications

Applicants must meet one of the following educational requirements:

• Currently enrolled in an accredited college or university pursuing an Associate's or Bachelor's degree; OR
• Possess an Associate's degree or Bachelor's degree from an accredited institution.

Preferred Areas of Study

• Business Administration
• Human Resources
• Marketing
• Communications
• Public Relations
• Nonprofit Management
• Public Administration
• Project Management
• Digital Media
• Graphic Design

Required Experience

• Advanced proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
• Demonstrated experience creating professional PowerPoint presentations.
• Experience using Microsoft Teams and Zoom.
• Exceptional written and verbal communication skills.
• Strong business writing, proofreading, and editing abilities.
• Ability to draft professional emails and executive correspondence.
• Strong organizational and time-management skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Ability to maintain confidentiality and professionalism.
• Strong attention to detail and follow-through.
• Reliable transportation.
• Experience utilizing AI tools such as ChatGPT, Microsoft Copilot, Grammarly, Canva AI, or similar technologies.
• Ability to learn new systems, technology, and processes quickly.
• Ability to work independently with minimal supervision.

Preferred Experience

• Experience using Canva.
• Experience creating social media content and marketing materials.
• Experience managing Facebook, Instagram, LinkedIn, and other social media platforms.
• Previous executive support experience.
• Experience planning meetings, events, trainings, or community activities.
• Photography, videography, or content creation experience.
• Experience working in a nonprofit environment.

What We're Looking For

• Strong interpersonal and customer service skills.
• Excellent organizational and project management abilities.
• Ability to prioritize competing demands.
• Professional judgment and discretion.
• Strong technology aptitude and willingness to learn.
• Creative, resourceful, and solution-oriented mindset.
• Ability to thrive in a fast-paced environment while maintaining accuracy and professionalism.

Compensation

$18.00 per hour

Monday – Friday | 7:30 a.m. – 4:00 p.m.

To Apply

Please submit your resume along with any samples of PowerPoint presentations, marketing materials, social media content, or creative work you would like to share.

Annie Malone Children & Family Services is committed to strengthening children, families, and communities throughout the St. Louis region.