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Workflow Assistant Jobs in Austin, TX (NOW HIRING)

Perkins Coie LLP

Workflow Coordinator

Austin, TX · On-site

$92K - $139K/yr

Execute advanced Legal Practice Assistant responsibilities, consistently driving operational ... Optimizing workflows and delivering high-quality work. * Demonstrating strong leadership by guiding ...

Perkins Coie LLP

Workflow Coordinator

Austin, TX

$92K - $139K/yr

Execute advanced Legal Practice Assistant responsibilities, consistently driving operational ... Optimizing workflows and delivering high-quality work. * Demonstrating strong leadership by guiding ...

Victory Medical

Concierge Medical Assistant

Austin, TX · On-site

$18 - $19/hr

Prioritize patient needs based on clinical urgency while maintaining efficient provider workflow. * Assist physicians with examinations, procedures, treatments, and clinical documentation.

Roers Companies LLC

Compliance Manager

Austin, TX

$93K - $122K/yr

Identify opportunities to improve department efficiency and workflow. * Assist in developing and maintaining department policies and procedures. * Recommend process improvements and automation ...

New

Roers Companies LLC

Compliance Manager

Austin, TX · On-site

$93K - $122K/yr

Identify opportunities to improve department efficiency and workflow. * Assist in developing and maintaining department policies and procedures. * Recommend process improvements and automation ...

New

Roers Companies LLC

Compliance Manager

Austin, TX · On-site

$93K - $122K/yr

Identify opportunities to improve department efficiency and workflow. * Assist in developing and maintaining department policies and procedures. * Recommend process improvements and automation ...

New

ROERS COMPANIES

Compliance Manager

Austin, TX · On-site

$93K - $122K/yr

Identify opportunities to improve department efficiency and workflow. * Assist in developing and maintaining department policies and procedures. * Recommend process improvements and automation ...

New

Pike Corporation

Foundation Driller (Oncor)

Creedmoor, TX

$21.75 - $29.50/hr

Collaborate with Foreman and crew to ensure proper sequencing of tasks and efficient workflow * Assist with site preparation and material handling as needed * Maintain accurate logs of equipment ...

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Workflow Assistant information

How does a workflow assistant typically collaborate with other departments to ensure smooth operations?

As a Workflow Assistant, you will frequently act as a liaison between multiple departments, ensuring that tasks and projects move seamlessly through each stage. This often involves coordinating schedules, relaying important updates, and clarifying task requirements with team members from areas like operations, IT, and administration. Effective communication and organization skills are essential, as you'll need to track progress, address bottlenecks, and follow up on outstanding tasks to keep workflows efficient. Collaboration tools and regular check-ins are commonly used to maintain alignment and transparency across teams.

What is the difference between Workflow Assistant vs Administrative Assistant?

AspectWorkflow AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may require basic technical skillsHigh school diploma or equivalent; often requires organizational skills
Work EnvironmentOffice settings, supporting specific workflows or processesOffice environments, managing general administrative tasks
Employer & Industry UsageUsed in industries like healthcare, manufacturing, and logistics to streamline processesCommon across various industries for general administrative support
Search & Comparison IntentOften searched for process support roles; compared for technical support functionsCompared for general office support roles; broader scope

In summary, a Workflow Assistant focuses on supporting specific processes and technical workflows within an organization, often requiring technical skills. An Administrative Assistant handles broader office tasks like scheduling and correspondence. While both roles support organizational efficiency, their focus and skill requirements differ.

What is a workflow assistant?

Workflow Assistants are professionals who support organizations by streamlining and managing business processes. They help coordinate tasks between different departments, ensure that projects move smoothly from one stage to the next, and often utilize software tools to automate repetitive tasks. Their role is crucial in maintaining efficiency, reducing errors, and improving overall productivity within a team or company. Workflow Assistants typically collaborate closely with project managers, team leads, and IT staff to implement and optimize workflow solutions.

What are the key skills and qualifications needed to thrive as a workflow assistant, and why are they important?

To thrive as a Workflow Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of office processes, often supported by an associate degree or relevant administrative experience. Familiarity with workflow management software (like Asana, Trello, or Microsoft Office Suite) and basic data entry tools is typically required. Excellent communication, multitasking, and problem-solving abilities help Workflow Assistants excel in supporting teams and adapting to shifting priorities. These skills are crucial for ensuring efficient operations, minimizing errors, and maintaining smooth collaboration across departments.
What are the most commonly searched types of Workflow jobs in Austin, TX? The most popular types of Workflow jobs in Austin, TX are:
What are popular job titles related to Workflow Assistant jobs in Austin, TX? For Workflow Assistant jobs in Austin, TX, the most frequently searched job titles are:
What job categories do people searching Workflow Assistant jobs in Austin, TX look for? The top searched job categories for Workflow Assistant jobs in Austin, TX are:
What cities near Austin, TX are hiring for Workflow Assistant jobs? Cities near Austin, TX with the most Workflow Assistant job openings:
Workflow Assistant jobs near you

Workflow Coordinator

Perkins Coie LLP

Austin, TX • On-site

$92K - $139K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 5 days ago

Job description

Job Description:
Workload Coordinator
Drive Operational Excellence
At Ashurst Perkins Coie, our people are our greatest asset. We're looking for a collaborative, detail-oriented Workload Coordinatorto join our Business Operations team and help deliver an exceptional employee experience.
In this role, you will coordinate the daily staffing functions of practice groups by balancing workloads and ensuring the timely, accurate delivery of value-added services to internal and external clients. This position operates in a flexible Monday-Friday environment and performs legal practice assistant responsibilities for one or more attorneys. Hours for this role are 9:30-6:00 PT.
What You'll Do
  • Direct daily workflow operations for a high-performing legal support team.
  • Strategically balance workloads and coordinate coverage to maximize efficiency and ensure seamless attorney support.
  • Manage staffing logistics, including PTO, leave requests, and backup assignments, while collaborating with leadership to maintain uninterrupted service.
  • Serve as the central point of contact for incoming service requests, leveraging ServiceNow to prioritize, assign, and monitor work for optimal turnaround times.
  • Deliver hands-on production support, quality control, and troubleshooting for high-priority projects while providing exceptional client service to attorneys, business professionals, and internal stakeholders.
  • Execute advanced Legal Practice Assistant responsibilities, consistently driving operational excellence, responsiveness, and superior service delivery.

What You'll Bring
  • Excelling in a fast-paced, deadline-driven environments by managing competing priorities with precision and professionalism.
  • Leveraging advanced legal technology expertise, deep knowledge of firm best practices, and exceptional organizational skills to anticipate attorney's needs.
  • Optimizing workflows and delivering high-quality work.
  • Demonstrating strong leadership by guiding peers, producing polished legal documents and correspondence, and maintaining accuracy, efficiency, and outstanding client service under pressure.
  • A high school diploma or equivalent. A minimum of 5 years of relevant Legal Practice Assistant experience, or equivalent.

Preferred Qualifications
  • Microsoft Office suite
  • BA degree

Why Join Ashurst Perkins Coie?
Join a collaborative, high-performing Business Operations team where your expertise will help shape the employee experience across our global organization. In this role, if you are passionate about delivering exceptional service and making a lasting impact, you will find meaningful opportunities to grow your career while helping create an outstanding experience for our people.
This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time off plan starting at 20 days annually, personal medical and parental leave, up to 10 paid holidays, and family care benefits. More information regarding benefits and programs may be found here.
This position may be filled in the following locations. The listed compensation range reflects the typical pay for this role, though it is rare for new hires to receive an offer at the top of the range. Actual compensation may vary depending on experience, skills, market conditions, and internal equity.
Colorado compensation range: $81,530.00 to $122,790.00 annually
Illinois compensation range: $86,040.00 to $129,590.00 annually
Washington state compensation range: $86,000.00 to $129,530.00 annually
Washington, D.C., compensation range: $92,880.00 to $139,890.00 annually
This job is remote.

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