Salary: $18.82 - $24.50 Hourly
Location : 32000 Campus Drive, Salisbury, MD
Job Type: Full-Time Standard
Job Number: POOL-Administrative Associate
Department: Various (POOLS)
Opening Date: 01/03/2024
Primary FunctionWor-Wic Community College continuously accepts applications to fill Administrative Associate positions that support various college offices, departments or divisions. These positions provide office/program support to administrators and/or faculty and may be required to periodically work overtime during peak registration periods and/or special events like the annual commencement, faculty meetings, open houses, etc.
We are currently filling the following vacancies:- Full-Time Administrative Associate I, Student Services (Career and Testing Services)
- Days and hours of work are Mon. - Thurs. 9:30am - 6pm and Fri., 8am - 4:30pm
Essential DutiesSpecific duties will vary by department. The following list is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, or working conditions associated with these positions.- Provides office/program support for the administrators and faculty members of the assigned department or office, which could include, but is not limited to,
- Preparing and updating class schedules
- Assisting with and monitoring textbook orders
- Typing, photocopying, filing, scanning correspondence
- Taking meeting minutes
- Ordering course materials
- Scheduling appointments and updating Outlook calendars
- Routing mail and maintaining distribution lists for mail and/or email
- Completing purchase requisitions
- Monitoring and ordering office supplies
- Creating event and other marketing materials, flyers, and email blasts
- Maintaining and updating display cases
- Providing administrative support for department/office-sponsored events including booking room reservations, coordinating catering activities, and ensuring proper room setup
- Serves as department/office receptionist by handling incoming telephone calls, greeting walk-in visitors, and providing front desk support which may include greeting and assisting current and prospective students with registration and enrollment, accepting payments, and/or initiating refunds
- Performs data entry into various databases and tracking sheets
- Provides back-up office support and front desk coverage as needed
- Prepares various documents and reports for regulatory agencies, class rosters, documents of course completion, and other area-specific documents and reports
- Some positions may act as a liaison between the faculty and students
- Some positions may assist with completing, reconciling, and submitting annual budgets
- Some positions may assist with processing invoices, communicating with vendors, scheduling equipment repairs, and/or receiving deliveries of supplies and equipment
- Some positions may assist with tracking departmental time sheets and leave requests
- Performs other duties as assigned
Minimum Requirements- High school diploma or the equivalent
- Two years of office experience
- Excellent computer, organizational, and human relations skills
- Microsoft Office experience
- Preference will be given to candidates who:
- Are bilingual English/Creole
- Possess an associate degree in office technology, secretarial science or a relevant field
Supplemental InformationWor-Wic offers a very competitive benefits package that few employers in our area can match. When comparing one job to another, it is just as important to consider the value of the benefits as it is to consider the hourly wage. We value our employees, so we do our best to maintain internal pay equity. Therefore, the method we use to calculate the successful candidate's starting pay is based on the candidate's formal education and relevant work experience and how that relates to the education and work experience of our current employees in the same pay grade. The pay for this position starts at $18.82 per hour (for entry-level candidates) and goes to approximately $24.50 per hour or more (for exceptionally qualified candidates).
This is an applicant POOL. Applications will be reviewed, and positions will be filled based on department needs. This is not necessarily a job posting for a currently vacant position. Applications are always welcome in this category and will be reviewed as needed. Applications received for this pool will remain active for two years.
- Typical days and hours of work for MOST of these positions are Mon. - Fri., 8 a.m. - 4:30 p.m. (1-hour lunch)
- Some may work Mon. - Thurs., 9:30 a.m. - 6:00 p.m. and Fri., 8 a.m. - 4:30 p.m. (1-hour lunch)
- Some part-time temporary positions may work other hours. (See information in Primary Function above if any of these positions are currently available)
- All positions are required to work occasional evenings and weekends, including registration, annual commencement, and other special events
The right candidates will represent our commitment to excellence, diversity, equity and inclusion; collaborate and cooperate with others to accomplish the goals of the college; and support new and creative ideas to enhance institutional effectiveness.Your application must show ALL the education and experience you possess. Please do not use "See Resume" or similar language in the job application. Applications may be rejected if incomplete.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The college reserves the right to change or reassign job duties or combine and/or eliminate positions at any time.
www.worwic.edu
This document is available in alternative formats to individuals with disabilities by contacting disability services at disabilityservices@worwic.edu, 410-334-2899 or TTY 410-767-6960. Wor-Wic Community College is an equal opportunity educator and employer. Visit www.worwic.edu/Services-Support/Disability-Services to learn more.
Benefits for Standard EmployeesThis summary is solely intended to provide an overview of benefits offered by the college. In the case of a discrepancy, the information in the plan documents and the policy manual supersedes any description listed here.
Medical InsuranceFull-time employees can elect to purchase subsidized medical coverage for themselves and their dependents effective the first of the month following the employee's date of hire.
Part-time administrators and support staff members can obtain medical coverage for themselves and their dependents at their own expense.
Dental InsuranceFull-time employees can elect to purchase subsidized dental insurance for themselves and their dependents effective the first of the month following the employee's date of hire.
Part-time administrators and support staff members can obtain dental coverage for themselves and their dependents at their own expense.
Vision InsuranceFull-time employees and part-time administrators and support staff members can elect to purchase voluntary vision insurance at their own expense for themselves and their dependents effective the first day of the month following the employee's date of hire.
Life InsuranceFull-time employees receive life insurance equal to one-and-a-half times the employee's annual salary, with a maximum benefit of $250,000, at no cost to the employee. Full-time employees can purchase additional life insurance at their own expense for themselves and their dependents at any time during their employment, pending approval from the provider.
Supplemental Insurance All employees can purchase one or more of the supplemental insurance products offered by the college at their own expense for themselves and their dependents. Supplemental insurance provides an additional level of financial protection in the event of a serious accident or illness.
Retiree Medical and Dental InsuranceFull-time employees with 15 years of continuous full-time service at the college who meet the eligibility requirements for an early or normal service retirement of the State Retirement and Pension System (SRPS) of Maryland and have medical and/or dental coverage in effect immediately prior to the time of retirement, are eligible to remain enrolled in medical and dental insurance at their own expense. The college subsidizes the employee portion of medical insurance based on years of experience and age requirements.
Flexible Spending AccountsFull-time employees and part-time administrators and support staff members can obtain a medical reimbursement account and/or a dependent care assistance account effective the first of the month following the employee's date of hire. Employees do not need to enroll in the college's medical or dental plan to be eligible for flexible spending accounts.
Worker's CompensationAll employees are covered by worker's compensation insurance when they are involved in a work-related accident. Worker's compensation insurance covers medical care, rehabilitation and lost wages for employees or death benefits for the employee's dependents, according to the specific terms of the insurance policy.
Short-term Disability InsuranceFull-time employees who have been employed by the college for at least one year are eligible for short-term disability coverage for non-occupational injuries or illnesses, with coverage beginning after a 15-work day elimination period and ending 90 calendar days from the date of the injury or illness. Short-term disability benefits equal 60 percent of the employee's monthly salary, with a maximum benefit of $10,000 per month.
Long-term Disability InsuranceFull-time employees receive long-term disability coverage for non-occupational injuries or illnesses, with coverage beginning after an employee has used all accumulated sick leave or has been disabled for 90 calendar days, whichever occurs later. Long-term disability benefits equal two-thirds of the employee's monthly salary, with a maximum benefit of $10,000 per month.
RetirementFull-time and part-time support staff members are enrolled in the State Retirement and Pension System (SRPS) of Maryland. Seven percent of the employee's salary is deducted as a retirement contribution from each paycheck of all employees enrolled in the SRPS.
Full-time administrators, full-time faculty and part-time administrators can enroll in the State Retirement and Pension System (SRPS) of Maryland, or the Maryland Optional Retirement Program (MORP) subject to approval by the Maryland Higher Education Commission. Seven percent of the employee's salary is deducted as a retirement contribution from each paycheck of all employees enrolled in the SRPS.
Supplemental Retirement AccountsAll employees who normally work 20 hours or more per week can make tax-deferred supplemental retirement contributions to any of the supplemental retirement funds offered by the college.
Tuition WaiverFull-time employees and their family members are eligible for tuition waivers for credit and community and continuing education courses offered by the college. In the implementation of this policy, a family member is defined as the employee's spouse or unmarried child 25 years of age or younger.
Part-time administrators and support staff members are eligible for tuition waivers for themselves for credit or community and continuing education courses offered by the college, up to a maximum of one credit or one community and continuing education course each session, semester or term. The employee must attend on his or her own time.
Reimbursement for Undergraduate & Graduate StudiesFull-time employees who have been employed by the college for at least six months are eligible for tuition reimbursement for satisfactory completion of undergraduate and graduate course work beyond the associate degree at regionally-accredited colleges and universities. Course work must be related to improving the employee's effectiveness within his or her current position, or an employee can request to take course work related to another position of increased responsibility at the college, subject to supervisory approval up through the president. An employee is eligible for tuition reimbursement for up to nine credit hours per fiscal year. An employee who leaves the college must repay the full amount of all reimbursements received within the two years preceding the termination date. The maximum reimbursement provided is equal to the current in-state tuition rate per credit hour at the University of Maryland College Park, reduced by the amount received from funding sources such as veterans' benefits, financial aid, grants and scholarships.
Credit UnionAll full- and part-time employees and their immediate family members can participate in the State Employees Credit Union (SECU). The SECU's definition of immediate family member, which includes the employee's parents, spouse, natural, step, adopted and foster children, grandparents, grandchildren, brothers, sisters, brothers-in-law, sisters-in-law, parents of spouse, sons-in-law, daughters-in-law, aunts and uncles, and nieces and nephews, is used in the implementation of this policy.
Annual LeaveAnnual leave is earned on a prorated basis each pay period.
Full-time administrators earn annual leave at a rate of 20 days per year. Part-time administrators earn annual leave at a rate of 7.7 percent of the total hours worked per pay period.
Full-time faculty members who sign 12-month employment agreements earn annual leave at a rate of 20 days per year, but this leave cannot be taken when they are scheduled to teach classes. Full-time faculty members who sign 10-month employment agreements do not receive annual leave.
Full-time support staff members earn annual leave at a rate of 10 days per year during their first through fourth years of employment, 15 days per year during the fifth through ninth years and 20 days per year in...
