Weekend Post Office Jobs in Utah (NOW HIRING)

Announcement
Details
Open Date
08/31/2026
Requisition Number
PRN46074B
Job Title
Office Administrators
Working Title
Office Administrator III
Career Progression Track
P00
Track Level
P3 - Career
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
On location/In office Tuesday, Wednesday, Thursday at a minimum. Other two days can be flex from home or office depending on work
VP Area
U of U Health - Academics
Department
01887 - HS Marketing Strategy & Ops
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$55,000 - $60,000
Close Date
10/01/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
Oversee general office operations. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics. Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders. May be responsible for managing office budget and contract/price negotiations with vendors. May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
Responsibilities
1. Manage Office Operations
• Oversee day-to-day administrative activities to ensure the office runs efficiently.
2. Handle Correspondence
• Answer phone calls, respond to emails, distribute mail, and communicate with internal and external stakeholders.
3. Maintain Filing Systems
• Organize and manage physical and electronic records, documents, and databases.
4. Schedule Meetings and Appointments
• Coordinate calendars, book meeting rooms, and arrange appointments for managers and staff.
5. Order and Monitor Office Supplies
• Track inventory levels, purchase office supplies, and maintain vendor relationships.
6. Prepare Reports and Documents
• Create, format, and distribute reports, presentations, memos, and other business documents.
7. Support Financial Administration
• Process invoices, track expenses, assist with budgeting, and maintain basic financial records.
8. Coordinate Office Events and Travel
• Arrange travel accommodations, itineraries, company events, and team meetings.
9. Assist Human Resources Activities
• Support onboarding, maintain employee records, and help coordinate training or personnel-related documentation.
10. Ensure Compliance and Office Procedures
• Maintain adherence to company policies, safety requirements, and administrative procedures.
Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Office Administrator, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.
Preferences
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.
Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.